34
Inspections
On record
14
With violations
Visits that cited something
20
Clean visits
Nothing cited
49
Violations cited
Individual findings
32
Standards cited
Distinct rules
22
Complaint visits
Prompted by a complaint

The Barrington at Hioaks was inspected 34 times between January 26, 2021 and June 9, 2026 by the Virginia Department of Social Services. 14 of those visits ended with violations cited and 20 with none. Across that history VDSS cited 49 violations under 32 distinct standards. 22 inspections were prompted by a complaint.

A violation is a licensing standard - a rule in the Virginia Administrative Code - that the inspector found the facility was not meeting. Each is shown with the evidence the inspector recorded and, where VDSS publishes it, the facility's own plan of correction.

VDSS publishes inspections on a rolling window. 32 of these 34 are still on the state's site; the other 2 have since dropped off it and are reproduced from Assisted Living Magazine's archive of the original VDSS reports.

Provider Information

Facility type
Assisted Living Facility
License type
One Year
License expires
06/30/2026
Administrator
Jennifer Fenerty
Licensing inspector
Yvonne Randolph
Inspector phone
(804) 441-1180
Approved for
Non-Ambulatory · Special Care Unit · Assisted Living

Inspection History

34

Select an inspection to read the areas reviewed, the inspector's comments and any violations cited.

June 9, 2026Complaint survey0 violations
Inspection dates
06/09/2026
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date the licensing inspector was on-site at the facility for each day of the inspection: 6/9/26, The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 5/20/26 regarding allegations in the area of: Resident Care And Related Services Number of residents present at the facility at the beginning of the inspection: 163 Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 1 Number of Collateral Interviews: 1 Observations by licensing inspector: file documentation An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation of non-compliance with standards or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 441-1180 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
May 15, 2026Inspection0 violations
Inspection dates
05/15/2026
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Renewal Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 5/15/2026 9am to 1 pm The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 167 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed: 8 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined no violations with applicable standards or law. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 441-1180 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
April 20, 2026Complaint survey2 violations
Inspection dates
04/20/2026,05/15/2026
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Dates the licensing inspector was on-site at the facility for each day of the inspection: 4/20/26, 5/15/26 The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 4/7/2026 regarding allegations in the area of: Resident Care And Related Services Number of residents present at the facility at the beginning of the inspection: 167 Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of collateral contacts: 1 Observations by licensing inspector: Documentation -UAT, ISP, Resident Agreement, POA Paperwork An exit meeting was conducted on 5/15/26 to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area of non-compliance with standards or law was: Resident Care and Related Services A violation notice was issued; any violations not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violations will be addressed in order to return the facility to compliance and maintain future compliance with applicable standards or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s). Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of these inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Refer to General Procedures and Information for Licensure, 22VAC40-80-260-B for information on requesting a problem solving conference. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph. licensing Inspector at (804) 441-1180 or by email at yvonne,randolph@dss.virginia.gov
Violations
22VAC40-73-730-A
Based on a documentation review, the facility did not ensure that upon admission or while residing in the facility, whenever the resident has established advance directives, such as a living will or a durable power of attorney for health care, that the facility obtain either the advance directives or the content of the advance directives.
Evidence
  1. Advance directives for a durable power of attorney for health care was established for resident 1 on 10-19-20.
  2. Staff 1 confirmed during an email on 4-22-26 that the facility did not obtain the advance directives or the content for resident 1
Plan of correction
Resident 1. Closed chart reviewed to verify awareness of any existing POA or Advance Directives. The H & P upon admission indicated that no Advance was in place. Resident has since moved out and the record has been closed.
22VAC40-73-450-H-2
Based on a documentation review, the facility did not ensure that the individualized service plan shall be signed by the legal representative if a deviation is made due to significant change in the resident’s condition.
Evidence
  1. The initial comprehensive individualized service plan (ISP) for resident 1 identified a need on 2/19/26 “to assist resident to toilet using grab bars and elevated toilet seat“.
  2. The ISP dated on 3-23-26 revised the need to “ resident can toilet self in bathroom with use of elevated toilet seat and grab bars”.
  3. A durable power of attorney for health care was named for resident 1 on 10-19-20, the revised ISP was not signed by the resident’s durable power of attorney.
Plan of correction
Resident 1 record was reviewed and the resident signed the ISP for self. Moving forward, all ISPs will be reviewed to ensure proper signatures are obtained and signed by the appropriate parties.
April 20, 2026Complaint survey0 violations
Inspection dates
04/20/2026
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 4-20-26, 9:30 am to 10:40 am The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 4/6/26 regarding allegations in the area of: Resident Care And Related Services, Staffing And Supervision and Personnel. The licensing inspector completed a tour of the memory care environment. Number of interviews conducted with staff: 2 Observations by licensing inspector: memory care An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation of non-compliance with standards or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 441-1180 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
April 20, 2026Inspection0 violations
Inspection dates
04/20/2026
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Non-Mandated Monitoring Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 4-20-26, 9;30 am to 10:40 am The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Two complaints were received by VDSS Division of Licensing on 3/30/26 regarding allegations in the area of: Resident Care And Related Services. The incident was self-reported on 3/27/26. The licensing inspector completed a tour of the memory care environment. Number of interviews conducted with staff: 2 Observations by licensing inspector: incident reports, facility and ground maintenance, memory care, postings An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation of non-compliance with standards or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 441-1180 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
March 17, 2026Complaint survey0 violations
Inspection dates
03/17/2026
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS
Technical assistance
Standard - 22VAC40-73-880. Heating, ventilation, and cooling. Heating A temperature of at least 72°F shall be maintained in all areas used by residents during hours when residents are normally awake. During night hours, when residents are asleep, a temperature of at least 68°F shall be maintained Cooling Temperatures in all areas used by residents shall not exceed 80°F.
Comments
Type of inspection: Complaint Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 3/17/26, 9:15 am to 10:45 am The Acknowledgement of Inspection form was signed and emailed for each date of the inspection. A complaint was received by VDSS Division on 3/10/26, regarding allegations in the area of: Resident Care And Related Care and Resident Accommodation and Related Provisions Observation: temperature in memory care Number of residents present at the facility at the beginning of the inspection: 156 The licensing inspector completed a tour of the memory care environment of the facility. Number of interviews conducted with staff: 1 An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations non-compliance with standards or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 441-1180 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
March 17, 2026Inspection0 violations
Inspection dates
03/17/2026
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Non-Mandated Monitoring Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 3/17/26, 9:15 am to 10:45 am The Acknowledgement of Inspection form was signed and emailed for each date of the inspection. Two self-reported incidents were received by VDSS Division of Licensing ,one on 11/14/25 and one on 2/16/26, regarding allegations in the area of: Resident Care And Related Services. Number of residents present at the facility at the beginning of the inspection: 156 Number of interviews conducted with staff: 1 An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations non-compliance with standards or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 441-1180 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
May 19, 2025Complaint survey1 violation
Inspection dates
05/19/2025
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 8a to 9:30 pm The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 5/16/2025 regarding allegations in the areas of Personnel and Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: NA The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 2 Observations by licensing inspector: medication storage/documentation/administration, staff/resident interaction, breakfast meal, file documentation An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation supported one of the allegations; area of non-compliance with standards or law was Resident Care and Related Services A violation notice was issued; any violation not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 441-1180 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-450-E
Based on documentation review, the facility did not ensure that the individualized service plan shall be signed and dated by the resident or his legal representative.
Evidence
  1. The individualized service plan for resident # 1 was not signed and dated by the legal representative. Facility staff was unable to provide documentation of a signature when requested.
Plan of correction
The community will ensure care plan is signed and meeting is held with representative. All charts will be routinely audited for compliance.
May 19, 2025Inspection2 violations
Inspection dates
05/19/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Renewal Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 5/19/25, 8 am to 11 am The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 140 Number of resident records reviewed: 8 Number of staff records reviewed: 4 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 5 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Observations by licensing inspector: Breakfast meal, required posting (i.e. NOI), medication administration (1st, 3rd and Memory care), liability insurance, facility maintenance and repair, resident/staff interactions, file documentation, etc Additional Comments/Discussion: Individual Service Plan and Approval for Placement form documentation discussed An exit meeting was conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standards or law, and violations were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violations will be addressed in order to return the facility to compliance and maintain future compliance with applicable standards or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 441-1180 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-1100-C
Based on file reviews, the facility did not document that the order of priority was followed for approval of placement in the safe, secure environment.
Evidence
  1. The files for residents # 7 and # 8 did not have documentation to support that the order of priority was followed in obtaining approval for placement in the safe, secure environment.
Plan of correction
DCS and ADCS will audit and correct all forms for current memory care residents. All charts will be routinely audited for compliance. To be completed by May 23rd, 2025
22VAC40-73-930-D
Based on file reviews, the facility did not ensure that the inability to use the signaling device shall be included on the individualized service plan for each resident with an inability to use the device.
Evidence
  1. The individualized service plans for residents # 7 and # 8 did not address an inability to use the signaling device.
Plan of correction
Going forward all memory care ISPs will address the inability to use a signaling device. Charts will be routinely audited for continued compliance. The community has corrected each care plan to reflect that the resident is unable to use signaling devices. Corrected on May 19,2025
December 20, 2024Inspection0 violations
Inspection dates
12/20/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Monitoring Non-Mandated Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/20/24, 10:30 am-11:15 am The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 10/29/24 followed by a subsequent anonymous telephone call regarding allegations in the area of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 128 Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the non-compliance with standards or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne.Randolph, Licensing Inspector at (804 ) 662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
December 20, 2024Inspection0 violations
Inspection dates
12/20/2024
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION¿22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Non-Mandated Monitoring (Focus). Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/20/24, 10:30 am to 11:15 am The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 128 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2, Observations by licensing inspector: file documentation, staffing schedule, postings Additional Comments/Discussion: Follow-up on POC for 7/25/24 inspection. facility has implemented a restraint-free policy, Human Resources has audited staff files for compliance. New staff has been hired- Executive Director, Director of Clinical Services and Director of Human Resources An exit meeting was conducted to review the inspection findings. The evidence gathered during the inspection determined no violations with applicable standards law. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) x662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
October 23, 2024Complaint survey0 violations
Inspection dates
10/23/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/23/24, 11a -12p The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 9/30/24 regarding allegations in the area of: Admission, Resident Care and Related Services Number of resident records reviewed: 0 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 1 Observations by licensing inspector: Staff schedules An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standards or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804)662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
October 23, 2024Complaint survey0 violations
Inspection dates
10/23/2024
Areas reviewed
22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS
Comments
Type of inspection: Complaint Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/23/24, 11a -12p The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on (9/19/24 regarding allegations in the area of: Admission, Retention and Discharge of Residents Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standards or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804)662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
September 13, 2024Complaint survey2 violations
Inspection dates
09/13/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date the licensing inspector was on-site at the facility for each day of the inspection: 9/13/24 The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Complaints were received on by VDSS Division of Licensing on 8/14/24 and 8/21/24 regarding allegations in the area of: Resident Care and Related Services. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of collateral interviews: 2 Number of interviews conducted with staff: 1 Observations by licensing inspector: File and Medication Administration Record (MAR) documentation An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegations of non-compliance with standard(s) or law, and violations were issued. Any violation not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804)662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-680-I
Based on a review of medication administration records (MAR) and interviews, the facility did not ensure that the medication administration record document any medication errors or omissions.
Evidence
  1. Staff # 1 documented the administration of a medication (Dorzolamide, 1drop in both eyes two times a day for glaucoma) to resident #1 on 8/10/24 at 0800. Resident #1 and a visitor present at the time both reported that staff # 1 was unable to locate the medication prescribed and that the medication was not administered. The omission or medication error was not documented on the August 2024 MAR.
Plan of correction
Measures to prevent non-compliance from occurring again: DCS/ADCS will run the missed medication administration report for staff accountability All RMA/LPN training on the Medication Management Plan that details the medication order/reorder process. Persons responsible for implementation and/or monitoring preventative measures: DCS and LPNs Date to be completed: On going
22VAC40-73-680-D
Based on a review of medication administration records (MAR) and interviews, the facility did not ensure that medications shall be administered in accordance with the physician's or other prescriber’s instructions or orders.
Evidence
  1. A family member and health care provider reported that medication (Dorzolamide) had not been ordered in a timely manner to avoid dosages. The medication administration records for resident # 1 for August 2024 documented missed dosages of a medication (Dorzolamide, 1drop in both eyes two times a day for glaucoma) at 0800 on 8/7, 8/8, 8/9, 8/12, 8/13, 8/14, 8/16.
Plan of correction
Measures to prevent non-compliance from occurring again All RMA/LPN training on the Medication Management Plan that details the medication order/reorder process. In person training session with an Omnicare Rep to reinforce the process. Persons responsible for implementation and/or monitoring preventative measures: DCS/ADCS Date to be completed: 11/30/2024
August 7, 2024Complaint survey0 violations
Inspection dates
08/07/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint. Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 8/7/24 The Acknowledgement of Inspection form was signed and left at the facility for each A complaint was received by VDSS Division of Licensing on 7/31/24 regarding allegations in the area(s) of: Staffing, Resident Care and Related Services, and Building and Grounds The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility with the Central Region Licensing Administrator. Number of resident records reviewed: 0 Number of staff records reviewed: 0 Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 3 Observations by licensing inspector: Lunch Meal, System for Meal Delivery and Assistance, Call Bell(random activation of the call bell and staff response), memory care unit, Postings An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standards or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact yvonne Randolph, Licensing Inspector at (804) 662-7454or by email at Yvonne.randolphe@dss.virginia.go
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
July 30, 2024Complaint survey2 violations
Inspection dates
07/30/2024,08/07/2024
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Technical assistance
"Independent living status" means that the resident is assessed as capable of performing all activities of daily living and instrumental activities of daily living for himself without requiring the assistance of another person and is assessed as capable of taking medications without the assistance of another person. If the policy of a facility dictates that medications are administered or distributed centrally without regard for the residents' capacity, this policy shall not be considered in determining independent status.
Comments
Type of inspection: Complaint Dates of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 7/30/24 and 8/7/24 The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 7/28/24 regarding allegations in the areas of: Personnel, Resident Care and Related Services and Staffing and Supervision. The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: O Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 1 Observations by licensing inspector: memory care environment, postings, elevators An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation supported the allegations of non-compliance with standards or law, and violations were issued. Any violations not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violations will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-460-H
Based on interviews, the facility did not ensure that personal assistance and care are provided to each resident as necessary so that the needs of the resident are met, including assistance or care with: toileting, feeding/eating.
Evidence
  1. The licensing inspector received multiple reports on 7/28/24 from staff and a family member reporting that there was no staff covering the 4th floor and that residents on the 4th floor had not received care or the breakfast meal.
  2. It was reported at 1:41pm by staff and a family member that resident # 1 had not received breakfast, lunch or care as of 1:41pm. The family member activated the pendant upon arrival at the facility at 11:20 am and was told by facility staff that there was no staff assigned to work on the 4th floor. 2.It was rep orted that resident # 3 had not been fed as of 1:30 pm, that the breakfast meal had been placed on a table that was not within his reach and a dirty attend was thrown behind the bed (picture received). Licensing staff on 8/7/24 observed that the resident requires staff assistance with meals.
  3. Staff # 1 confirmed by email and telephone that the staff assigned to work the morning shift on the 4th floor was NCNS (no call, no show) and that an alternative staff had not been assigned.
Plan of correction
1)Review master staff schedule to ensure accuracy and appropriate levels of staffing to meet resident needs. 7/30/24 2) Educate staff on start of shift huddle meetings for shift-to-shift report and staffing attendance review at the start of the shift. 7-29-24 3) Provide daily staffing sheets with staff assignments to ensure coverage. 7-29-24 4)Initiate walkie-talkie sign in and out process for increase team member communication and to identify care needs/reduce pendant response time. 8/5/24 5) Complete UAI and ISP for resident #1 and resident #3 to ensure care needs are identified and communicated. 7/31 resident #1 and 8/7/24 resident #2. 6) Provide staff education on use of POC documentation system for documentation of care provided. Responsible Party: Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
22VAC40-73-460-A
Based on interviews, the facility did not ensure that the facility shall assume general responsibility for the health, safety, and well-being of the residents.
Evidence
  1. It was reported on 7/30/24 that a family member of resident # 2 requested assistance from staff as the resident was found slumped in a chair. The family member had to run down the hallway to secure assistance from staff of a contract agency as no facility staff responded to the request for assistance. It was further reported that staff #1 arrived later and informed the family member that facility staff “do not provide assistance to independent residents”. The resident was transported to a local ER for emergency care.
  2. The contract agency staff (collateral contact # 1) confirmed the report during an interview on 7/30/24.
Plan of correction
1) Provide educational in-service to all clinical staff related to general responsibility of care to all residents to meet health, safety, and well-being needs of all residents in the community. 2) Staff #1 listed on the Investigation Summary-Supplemental Information form was placed on suspension pending investigation for failure to follow procedures of critical importance to role responsibilities. Staff #1 listed on Investigation Summary was recommended for termination for failure to follow procedures of critical importance at the conclusion of the investigation. Staff #1 failed to respond to contact attempts to discuss outcome. Staff #1 was terminated. Responsible Party:Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
July 25, 2024Complaint survey15 violations
Inspection dates
07/11/24,7/25/2024
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION¿22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 7/11/24, 8:45 am to 12 noon, 7/25/24 12noon-3pm The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 7/9/24 regarding allegations in the areas of Staffing and Supervision and Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 131 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 7 Observations by licensing inspector: memory care environment, building cleanliness and maintenance, breakfast meal, file documentation An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation supported the allegations of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violations will be addressed in order to return the facility to compliance and maintain future compliance with applicable standards or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at 804-441-1180 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-710-D
Based on a review of one resident record and interviews, it was determined that the facility did not ensure that whenever physical restraints are used, the following conditions shall be met: 1. A restraint shall be used only to the minimum extent necessary to protect the resident or others: 2. Restraints shall only be applied by direct care staff who have received training in their use as specified by subdivision 2 of 22VAC40-73-270; 3. The facility shall closely monitor the condition of a resident with a restraint, which includes checking on the resident at least every 30 minutes; 4. The facility shall assist the resident with a restraint as often as necessary, but no less than 10 minutes every hour, for his hydration, safety, comfort, range of motion, exercise, elimination, and other needs; 5. The facility shall release the resident from the restraint as quickly as possible; and 6. Direct care staff shall keep a record of restraint usage, outcomes, checks, and any assistance required in subdivision 4 of this subsection and shall note any unusual occurrences or problems.
Evidence
  1. Resident # 1 was found slumped on the side of her bed with her right arm entangled in a bed rail on 7/6/24 (Picture #1).
  2. The record for resident #1 did not contain documentation to demonstrate that the facility was compliant with the conditions for use of a physical restraint.
  3. Staff # 1 was asked to provide documentation to show the facility was following the required conditions to use a physical restraint and was unable to provide any documentation during the onsite inspection.
Plan of correction
1) Conduct audit of all current residents to ensure all assistive devices are identified. 2) All identified assistive devices will be placed on comprehensive ISP with proper goal/intervention(s) listed. ISP will be signed and placed on file. 3) All assistive devices will be reviewed to ensure proper MD order is in place. If an assistive device is determined to be a restraint, the facility will ensure physical restraint conditions will be met according to the standard. Responsible positions: Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
22VAC40-73-710-C
Based on interviews and a review of one resident record, it was determined that the facility did not ensure that if a physical restraint is used, it is imposed in accordance with a physician's written order that specifies the condition, circumstances, and duration under which the restraint is to be used; and is not ordered on a standing, blanket, or "as needed" (PRN) basis.
Evidence
  1. Resident # 1 was found on 7/6/24 by a friend of the family with her torso on the bed and legs on the floor (Picture #1).
  2. A hospital bed was being used by resident #1 with 2 and one half bed rails on it.
  3. Staff #5 found the resident entangled in the bedrails.
  4. The record for resident #1 did not contain a physician’s order for bed rails that specified the condition, circumstances and duration under which the order is to be used.
Plan of correction
1) Conduct audit of all current residents to ensure all assistive devices are identified. 2) All identified assistive devices will be placed on comprehensive ISP with proper goal/intervention(s) listed. ISP will be signed and placed on file. 3) All assistive devices will be reviewed to ensure proper MD order is in place. If an assistive device is determined to be a restraint, the facility will ensure physical restraint conditions will be met according to the standard. Responsible positions:Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
22VAC40-73-710-B
Based on observation and interviews, it was determined that physical restraints may only be used as a medical/orthopedic restraint for support, according to the physician’s written order and with written consent of the resident or her legal resident.
Evidence
  1. There was a 2 and one half bed rail being used by resident #1 in the memory care unit.
  2. Resident #1 was found with right arm entangled in the bed rail with her torso on the bed and feet on the floor (Picture #1).
  3. There was no physician’s written order for bed rails in the record for resident #1.
  4. There was no written consent to use the bed rail from the resident or her legal representative.
Plan of correction
1) Conduct audit of all current residents to ensure all assistive devices are identified. 2) All identified assistive devices will be placed on comprehensive ISP with proper goal/intervention(s) listed. ISP will be signed and placed on file. 3) All assistive devices will be reviewed to ensure proper MD order is in place. If an assistive device is determined to be a restraint, the facility will ensure physical restraint conditions will be met according to the standard. Responsible positions: Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
22VAC40-73-860-C
Based on observation, it was determined that the facility did not ensure that before construction begins or contracts are awarded for any new construction, remodeling, or alterations, plans shall be submitted to the department for review.
Evidence
  1. The licensing inspector observed construction and remodeling in Inspiritas (the memory care environment).
  2. Plans have not been submitted to licensing for review. (See picture # 2)
Plan of correction
Not published by VDSS.
22VAC40-73-460-A
Based on interviews and a review of one resident record, it was determined that the facility did not ensure that the facility shall assume general responsibility for the health, safety, and well-being of the residents.
Evidence
  1. Resident #1 was found slumped over her bed with her legs on the floor on 7/6/24 by a family member (picture #1). The family member went to get facility staff. Upon checking on resident #1, staff determined that resident #1 was deceased.
  2. Picture #1 shows resident #1 arm was entangled in the bed rails. The facility did not obtain a signed physician order that specified the condition, circumstances and duration under which the bed rails is to be used prior to imposing the physical restraint.
  3. The individualized service plan (ISP) for resident # 1 was not updated to reflect changes in condition (Do Not Resuscitate (DNR) order, personal care and assistance, weekly monitoring of weight, physical restraint usage, and meals).
  4. The file for resident #1 did not contain documentation of resident checks for fall risk every 2-3 hours as stated on the resident’s individualized service plan (ISP) that was updated 1/29/24. Facility staff was unable to provide documentation of fall risk checks during the onsite inspection.
  5. Four staff interviewed stated that the meals for resident #1 were not given because the Hospice agency discontinued all food and beverage. The record for resident #1 contained an order from hospice staff (#1) on 6/20/24 to hold food/beverage if patient not awake enough to swallow, not to discontinue all food and beverage.
Plan of correction
1) Provide educational in-service to all clinical staff related to general responsibility of care to all residents to meet health, safety, and well-being needs of all residents in the community. 2) Staff #1, listed on the Investigation Summary-Supplemental Information form, was placed on suspension pending investigation for failure to follow procedures of critical importance to role responsibilities. Staff #1, listed on the Investigation Summary, was recommended for termination for failure to follow procedures of critical importance at the conclusion of the investigation. Staff #1 failed to respond to contact attempts to discuss the outcome. Staff #1 was terminated. Responsible positions: Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
22VAC40-73-190-F
Based on an interview, it was determined that the facility did not ensure that the staff member in charge is prepared to carry out his duties and responsibilities and respond appropriately in case of an emergency.
Evidence
  1. The facility had an emergency on 7/6/24, resident #1 died at 11:20am.
  2. The Manager on Duty Checklist for 7/6/24 did not indicate that any residents had died.
  3. Staff #4 confirmed during an interview that she was the staff member in charge on 7/6/24, at the time of the death of resident #1. When asked about the incident, staff #4 stated that she overheard individuals in the main dining room talking about a death in Inspiritas (the memory care environment). When asked if she completed any follow-up, staff # 4 stated that she did not.
  4. There was no communication between staff # 4 and Inspiritas staff, the family member of the resident that was on site, the funeral home staff or hospice staff on site.
Plan of correction
All employees acting as manager on duty will be provided education on role responsibilities and acknowledge receipt of education via signature of acknowledgement form Responsible positions:Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
22VAC40-73-670-1
Based on a review of staff records and medication administration records (MARs), it was determined that the facility did not ensure that each staff person who administers medication shall be authorized by § 54.1- 3408 of the Virginia Drug Control Act and be registered with the Virginia Board of Nursing as a medication aide. .
Evidence
  1. The record for staff #5 contained a letter from the Department of Health Professions dated 12/1/23 that authorized staff #5 to practice as a provisional medication aide for 120 days effective 12/1/23 to 6/1/24,
  2. According to the facility’s Medication Admin Audit Report, staff #5 administered 4163 medications to 50 residents throughout the facility after the expiration of the provisional authorization (from 6/2/24 until 7/17/24). The facility stopped her from giving medications on 7/17/24.
  3. The Licensing Inspector informed staff #9 during the onsite inspection on 7/11/24 that the certification for staff #5 to administer medication expired on 6/1/24.
Plan of correction
1)Full employee business file audit will be completed to ensure all staff who administer medication are authorized by § 54.1-3408 of the VDCA and registered with the Board of Nursing. 2) Routine audits will be conducted to ensure continued compliance in addition to new hire licensure verification prior to administering medications to a resident. Responsible positions: Executive Director, Human Resources Manager, Regional Human Resources Director, designee
22VAC40-73-450-F
Based on a review of one resident record and interviews, it was determined that the facility did not ensure that individualized service plans shall be reviewed and updated at least once every 12 months and as needed for a significant change of a resident’s condition
Evidence
  1. The record for resident #1 contained A Do Not Resuscitate (DNR) order that was dated 5/23/24.
  2. The individualized service plan for resident # 1 was not updated to include the Do Not Resuscitate (DNR) order as it documented that resident #1 is “Full Code”.
Plan of correction
1)Ensure residents ISPs are reviewed and updated whenever there is a third-party service utilized or a significant status change and annually. 2)Review the EHR Assessment Dashboard weekly to ensure all annual ISPs are completed in a timely manner. 3)Residents with significant status changes will be reviewed daily and documented on the Weekly QA Packet and have a new ISP completed upon status change Responsible positions: Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, certified designee
22VAC40-73-450-D
Based on a review of one resident record and interviews, it was determined that the facility failed to ensure that when hospice care is provided to a resident, the assisted living facility and the licensed hospice organization shall communicate and establish an agreed upon coordinated plan of care for the resident and that the services provided by each shall be included on the individualized service plan (ISP).
Evidence
  1. The individualized service plan (ISP) for resident # 1 did not mention hospice services.
  2. Staff #1 reviewed the record for resident #1 and was unable to provide documentation of an individualized service plan with a goal for hospice during the onsite inspection
Plan of correction
1)Ensure residents ISPs are reviewed and updated whenever there is a third-party service utilized or a significant status change and annually. 2)Review the EHR Assessment Dashboard weekly to ensure all annual ISPs are completed in a timely manner. 3)Residents with significant status changes will be reviewed daily and documented on the Weekly QA Packet and have a new ISP completed upon status change Responsible positions:Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, certified designee
22VAC40-73-70-A
Based on a review of documentation and interviews, it was determined that the facility failed to ensure that the facility report to the regional licensing office within 24 hours any major incident that has negatively affected or that threatens the life, health, safety, or welfare of any resident.
Evidence
  1. A report was received about a suspicious death of a resident on 7/6/24.
  2. As of 7/11/24 when the inspector arrived at the facility, the facility had not reported the incident to licensing.
Plan of correction
1) Major incidents that negatively impact the life, health, safety, or welfare of any resident will be reported according to the standards. 2) Staff #1 listed on the Investigation Summary-Supplemental Information form was placed on suspension pending investigation for failure to follow procedures of critical importance to role responsibilities. Staff #1 listed on Investigation Summary was recommended for termination for failure to follow procedures of critical importance at the conclusion of the investigation. Staff #1 failed to respond to contact attempts to discuss outcome. Staff #1 was terminated. Responsible Positions: Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
22VAC40-73-460-H
Based on a review of one resident record and interviews, it was determined that the facility did not ensure that personal assistance and care are provided to each resident as necessary so that the needs of the resident are met, including assistance or care with bathing at least twice a week, but more often if needed or desired.
Evidence
  1. There was no documentation to support that resident #1 was receiving assistance with bathing.
  2. Staff # 6 stated in an interview that staff uses a log to document resident care each shift.
  3. The document was requested from staff # 1. Staff # 1 provided a PointClickCare document, but the document did not include any dates or times of bathing services provided.
Plan of correction
1) Conduct audit of all current resident ISP to ensure shower schedules are accurately entered into resident ISP/POC. 2) Provide staff education on use of POC documentation system for documentation of care provided. Responsible positions: Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
22VAC40-73-450-H
Based on a review of one resident record and interviews, it was determined that the facility did not ensure that the care and services specified in the individualized service plan (ISP) are provided to each resident.
Evidence
  1. The individualized service plan updated 1/29/24 for resident # 1 states -weigh resident weekly.
  2. The facility documented weights for resident #1 on 2/6/24 (172 lbs.), 3/6/24 (171 lbs.), 4/15/24 (167 lbs.), 5/19/24 (160 lbs.), 6/8/24 (137lbs.) and 6/14/24 (137 lbs.).
  3. The documentation indicates that the resident was not weighed as specified on the individualized service plan.
Plan of correction
1) Conduct audit of all current resident ISP to ensure weights are accurately entered into resident ISP/POC. 2) Provide staff education on use of POC documentation system for documentation of care provided. 3) All updated ISPs will be reviewed and signed by resident/RP and ED and/or DCS and filed in resident record Responsible positions: Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
22VAC40-73-290-B
Based on observation during an on-site inspection, it was determined that the facility did not ensure that they shall develop and implement a procedure for posting the name of the current on-site person in charge in a place in the facility that is conspicuous to the residents and the public.
Evidence
  1. The name of the on-site person in charge was not posted anywhere in the facility on 7/11/24.
  2. When asked about the posting, front desk staff #8 confirmed that the name was not posted.
Plan of correction
Manager on Duty placard will be posted and updated daily at front desk in main lobby conspicuously to the residents and public. Responsible positions: Executive Director and/or designee
22VAC40-73-580-B
Based on interviews and a review of one resident record, the facility did not ensure that all meals shall be served in the dining area as designated by the facility, except that there is a written agreement to this effect, signed and dated by both the resident and the licensee or administrator and filed in the resident's record.
Evidence
  1. Staff # 1, 3, 5 and 6 reported during interviews on 7/11/24 that meals were being served in the room of resident # 1. 2.The record for resident #1 did not contain an agreement that resident #1 was not supposed to have her meals in the dining room. 3.Facility staff were unable to provide documentation of an agreement to allow resident #1 to not eat her meals in the dining room during the onsite inspection.
Plan of correction
1) Conduct audit of all current resident ISP to ensure meals are noted to occur in dining room or in resident apartment as desired. 2) All updated ISPs will be reviewed and signed by resident/RP and ED and/or DCS and filed in resident record Responsible positions: Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
22VAC40-73-1130-A
Based on staff interviews, it was determined that the facility failed to ensure that except during night hours, when 20 or fewer residents are present, at least two direct care staff members shall be awake and on duty at all times in each special care unit who shall be responsible for the care and supervision of the residents.
Evidence
  1. There was an emergency in the special care unit on 7/6/24 at 11:20 am. (death of a resident).
  2. Staff # 7 confirmed by email on 7/12/24 that there were 14 residents residing in the unit.
  3. Two direct care staff (#3 and #6) and one medication aide (staff #5) were assigned to be responsible for the care and supervision of the residents in the special care unit on 7/6/24 according to the Daily Schedule Sheets; however, only staff #6 was on the unit at the time of the emergency. 3.Staff # 3 stated that she had left the unit and gone outside to smoke.
  4. Staff # 5 stated that she was returning to the unit after passing medications in another area of the facility.
Plan of correction
1)Daily staffing will be reviewed to ensure appropriate staff are assigned to the closed unit. 2) Staff education will be provided to ensure staff are aware of unit census and staffing requirements. 3)Daily assignment sheets with scheduled break times will be initiated to ensure proper staffing at all times. Responsible positions: Executive Director, Director of Clinical Services, Assistant Director of Clinical Services, Charge Nurse, Regional Director of Clinical Services
July 25, 2024Complaint survey0 violations
Inspection dates
07/25/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 7/24/24, 12 noon to 3 pm The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 7/18/24 regarding allegations in the area(s) of: Staffing and Supervision, Additional Requirements For Facilities That Care For Adults With Serious Cognitive Impairments The licensing inspector completed a tour of the physical plant that included the safe, secure environment Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: safe, secure environment, lunch meal, file documentation An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined no violations with applicable standards or law. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
July 25, 2024Complaint survey0 violations
Inspection dates
07/25/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 7/25/24, 12 noon to 3 pm The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 7/18/24 regarding allegations in the area of: Resident Care And Related Services The licensing inspector completed a tour of the physical plant that included the safe, secure environment. . Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 2 Observations by licensing inspector: safe secure environment, lunch meal, file documentation An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined no violations with applicable standard(s) or law. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
July 25, 2024Complaint survey0 violations
Inspection dates
07/25/2024
Areas reviewed
22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 7/24/24 12 noon to 3 pm The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 7/18/24 regarding allegations in the area(s) of: Admission, Retention And Discharge and Resident Care And Related Services The licensing inspector completed a tour of the physical plant that included the safe and secure environment Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents:1 Number of interviews conducted with staff: 2 Observations by licensing inspector: resident file documentation, lunch meal, postings An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined no violations with applicable standard(s) or law. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
July 19, 2024Inspection3 violations
Inspection dates
07/19/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Monitoring Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 8:45 am to 12 noon The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 131 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 0 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 2 Observations by licensing inspector: meals, memory care environment Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standards or law, and violations were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violations will be addressed in order to return the facility to compliance and maintain future compliance with applicable standards or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at 805-662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-440-D
Based on file reviews, the facility did not ensure that the uniform assessment instrument is completed as required by 22VAC30-110.
Evidence
  1. The uniform assessment instruments for residents # 1 and # 2 were not signed by the assessor or administrator.
Plan of correction
At the time of review and implementation, the Director of Clinical Services and designee will review and sign each UAI. Each signature will be obtained prior to UAI being placed on resident record.
22VAC40-73-450-F
Based on a documentation review, the facility did not ensure that individualized service plans shall be reviewed and updated at least once every 12 months and as needed for a significant change of a resident’s condition.
Evidence
  1. Resident # 2 was admitted to the facility on 12/7/23. The facility documented a 9.7 % (30 lbs) weight loss for resident # 2 from 12/7/23 to 6/14/24. The individualized service plan does not have a goal for meals/eating.
  2. The facility documented a 10% (51.8 lbs) weight loss for resident # 1 between 2/5/24 and 6/14/24. The UAI for resident # 1, updated on 3/20/24, states under functional status for eating that the resident requires “ mechanical & human help”. The Individualized service plan (ISP), updated on 6/27/24, does not address the change in resident’s condition.
Plan of correction
Director of Clinical Services or designee will review all active resident weights to identified areas of opportunity for intervention implementation and update ISP accordingly. Director of Clinical Services or designee will monitor obtained weights routinely for significant variances (per policy), reweight will be obtained for verification. Verified significant variances will be addressed timely with new interventions incorporated within the ISP.
22VAC40-73-450-E
Based on file reviews, the facility did not ensure that the individualized service plan shall be signed and dated by the licensee, administrator, or his designee, (i.e., the person who has developed the plan), and by the resident or his legal representative.
Evidence
  1. The Individualized service plans for residents # 1 and # 2 were not signed or dated by the resident or his legal representative.
Plan of correction
Director of Clinical Services or designee will review, sign, and date each ISP at time of review with the resident and/or RP. Each signature and date will be obtained prior to ISP being placed on resident record.
May 15, 2024Complaint survey0 violations
Inspection dates
05/15/2024
Comments
Type of inspection: Complaint. Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 9:50 a to 11:30 a The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 5/13/24 regarding allegations in the area of: Building and Grounds. Subsequently, a complaint was received with additional allegations. The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 3 Observations by licensing inspector: inspection of the roof, maintenance contracts An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations/self-report of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 662-7454or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
April 29, 2024Complaint survey3 violations
Inspection dates
04/29/2024,05/15/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date the licensing inspector was on-site at the facility for each day of the inspection: 4/29/24, 5/15/24 The Acknowledgement of Inspection form was emailed for each date of the inspection. A complaint was received by VDSS Division of Licensing on 4/11/24 regarding allegations in the areas of: Staffing and Supervision, Resident Care And Related Services Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with staff: 3 Observations by licensing inspector: Staffing and Supervision An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations ; area(s) of non-compliance with standard(s) or law were Resident Care and Related Services. : A violation notice was issued; any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact YVONNE RANDOLPH, Licensing Inspector at 804-662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-460-A
Based on interviews and a review of file documentation, the facility did not ensure that the facility assume general responsibility for the health, safety, and well-being of the residents.
Evidence
  1. The facility documented a weight loss of 26.5 lbs. over a 6-month period (September 2023 to March 2024).
  2. Resident # 1 was admitted to the hospital on 4/3/24.
  3. The hospital documented a diagnosis of failure to thrive and a weight of 40.909 kg (90 lbs.) which represents a 50% weight loss (181 lbs. to 90 lbs.).
  4. Resident was discharged from the hospital and placed in hospice at a skilled nursing facility.
Plan of correction
1. Designee/DCS to complete 100% Diet Audit of AL/MC residents. 2. Designee/DCS will audit ISP and update. DCS/ED to educate clinical nursing team on policy for resident Diets. 3. Designee/DCS to complete weekly audit of new diet orders for compliance weekly x1 month, then monthly x2 month. (Total 3 months)
22VAC40-73-450-F
Based on a documentation review, the facility did not ensure that individualized service plans shall be reviewed and updated at least once every 12 months and as needed for a significant change of a resident’s condition.
Evidence
  1. Collateral contact # 1 and staff # 1 reported during interviews that resident # 1 eats his meals in his room. The individual service plan for resident # 1, reviewed on 4/29/24 and 5/15/24 state “feed resident in dining room” and “resident will eat meals in dining room”.
  2. The Medication Review Report for resident # 1 document a Physician Order dated 2/16/24 that state “Diet change to mechanical soft liquids with moisture added to ALL SOILDS(gravy, sauce, condiments, etc.). The change in diet is not included on the resident’s individualized service plan reviewed on 4/29/24 at the facility.
  3. The service plan documents a need for eating/feeding initiated 6/29/23 with no goal or interventions.
Plan of correction
1. Designee/DCS to complete 100% Diet Audit of AL/MC residents. 2. Designee/DCS will audit ISP and update. DCS/ED to educate clinical nursing team on policy for resident Diets. 3. Designee/DCS to complete weekly audit of new diet orders for compliance weekly x1 month, then monthly x2 month. (Total 3 months)
22VAC40-73-580-B
Based on interviews and a review of documentation, the facility did not ensure that all meals shall be served in the dining area as designated by the facility.
Evidence
  1. Collateral contact # 1 stated during an interview on 4/16/24 that the resident was receiving meals in his room.
  2. Staff # 1 confirmed during an interview on 4/29/2024 that meals were being served in the room.
  3. No documentation was found to support that the resident should have the option of meals served in his room: (a) No written agreement found in the resident’s record that was signed and dated by both the resident or the resident’s responsible party and the licensee or administrator.
  4. Supporting documentation was requested from staff # 1 by email on 4-30-24. No supporting documentation was provided.
Plan of correction
1. Designee/DCS will complete 100% Audit of residents with room service. 2. Designee/DCS will provide education to care team on resident rights to option of room service vs dining room. 3. Clinical Team/DCS will update the ISP to reflect preferences. 4. Weekly audits x1 month, then monthly x2, totaling 3 months. Noting residents during dinning to ensure attendance/offer dining room to make sure preference is honored.
March 21, 2024Complaint survey0 violations
Inspection dates
03/21/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date of inspection the licensing inspector was on-site at the facility for each day of the inspection: 3/21/24 The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 89 Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 1 Observations by licensing inspector: Call bell activation logs A complaint was received by VDSS Division of Licensing on 2/27/24 regarding allegations in the area(s) of: Staffing and Supervision and Building and Grounds An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
January 29, 2024Inspection2 violations
Inspection dates
01/29/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring, Mandated Date of inspection the licensing inspector was on-site at the facility for each day of the inspection: 1/29/24, 10 am to 1pm The Acknowledgement of Inspection form was emailed for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 120 The licensing inspector observed the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 9 Number of staff records reviewed: 5 Number of interviews conducted with staff: 2 Observations by licensing inspector: Resident/staff interactions, facility maintenance and cleanliness, required postings, file documentation, medication administration An exit meeting was conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at 804-662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-930-D
Based on file reviews, the facility failed to ensure that for each resident with an inability to use the signaling device that this inability is included in the resident's individualized service plan.
Evidence
  1. The individualized service plans for residents #7 and #9 did not address the ability or inability to use the signaling device. Residents #7 and # 9 are in the secure memory care environment at the facility due to a primary diagnosis of dementia and an inability to recognize danger or protect their own safety and welfare.
Plan of correction
Not published by VDSS.
22VAC40-73-720-A
Based on resident file reviews, Do Not Resuscitate orders were not included on the individualized service plan of two residents.
Evidence
  1. File reviews found Do Not Resuscitate (DNR) orders for residents #3 and #6. The individualized service plans for residents #3 and #6 did not include the orders.
Plan of correction
Not published by VDSS.
January 29, 2024Inspection0 violations
Inspection dates
01/29/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring, Focus Date of inspection the licensing inspector was on-site at the facility for each day of the inspection: 1/29/24, 10 am to 1 pm The Acknowledgement of Inspection form was emailed for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 120 Number of resident records reviewed: 3 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 1 Observations by licensing inspector: file documentation, medication administration, staffing schedule Additional Comments/Discussion: A focus monitoring inspection was completed to follow-up on September 2023 inspection. The evidence gathered during the inspection determined no violations with applicable standard(s) or law and that the facility is in compliance with the submitted plan of correction. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. An exit meeting was conducted to review the inspection findings. or more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at 804-662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
January 29, 2024Complaint survey0 violations
Inspection dates
01/29/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date of inspection the licensing inspector was on-site at the facility for each day of the inspection: 1/29/24, 10 a to 1 pm The Acknowledgement of Inspection form was emailed for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 1 A complaint was received by VDSS Division of Licensing on (date) regarding allegations in the area(s) of: Staffing and Supervision and Resident Care and Related Services. An exit meeting was conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at 804-662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
September 22, 2023Complaint survey5 violations
Inspection dates
09/22/2023
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSNone
Comments
Type of inspection: Complaint Date and time the licensing inspector was on-site at the facility on the day of the inspection: 9/22/23 10a -11:30 a The Acknowledgement of Inspection form was emailed for each date of the inspection. A complaint was received by VDSS Division of Licensing on 9/18/23 regarding allegations in the areas of: Administration and Administrative Services, Personnel; Staffing And Supervision; Admission, Retention And Discharge of Residents; Resident Care and Related Services; and Additional Requirements For Facilities That Care For Adults With Serious Cognitive Impairments. Number of residents present at the facility at the beginning of the inspection: The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 3 Number of interviews conducted with collateral contacts: 1 Observations by licensing inspector: Memory Care Environment, Staff/Resident Interactions, Resident Care and Services Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area(s) of non-compliance with standard(s) or law were: Admission, Retention and Discharge of Residents; Resident Care And Related Services; and Additional Requirements for Facilities That Care For Adults With Serious Cognitive Impairments. A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-680-D
Based on a review of medication administration records (MARs) for one resident, medication was administered without a valid physician order.
Evidence
  1. MARs for Resident # 1 for September 2023 documented the administration of Seroquel 25 mg on 9/16/23 at 1200 and 2000.
  2. Staff #1 was asked and was unable to provide the physician order for the administration of Seroquel 25. At 1200 and 2000.
Plan of correction
The community will ensure all verbal orders will be signed by a physician and placed in the chart within the allotted 14-day timeframe. A licensed nurse will review all new orders in a timely manner.
22VAC40-73-1100-C
Based on a review of file documentation for one resident, the facility did not document that the order of priority was followed in obtaining written approval for placement in the safe, secure environment.
Evidence
  1. The form for Approval for Placement in a Secured Unit was signed by the adult child.
  2. The spouse and legal representative/guardian are listed above the adult child on the Approval for Placement in a Special Care Unit. There was no explanation of why written approval was not obtained from each individual higher on the list of priority.
Plan of correction
The community will provide a written explanation as to why the signature is not obtained from higher-level representatives/guardian on Approval for Placement forms as needed. All current records will be reviewed to ensure compliance.
22VAC40-73-450-A
Based on a review of the individualized service plan (ISP) and an interview with the responsible party, the individualized service plan was not developed in conjunction with the resident and/or the resident’s family, legal representative and was not signed and dated by the licensee, administrator or his designee, and by the resident or his legal representative.
Evidence
  1. The responsible party/legal representative for resident # 1 reported during an interview on 9/27/23 that the plan was not shared with her and was developed without her input.
  2. The individualized service plan for resident # 1 was not signed by the resident’s responsible party/legal representative.
Plan of correction
A collaborative care plan meeting will be conducted with the responsible party and the resident to ensure resident needs are identified and documented. All signatures will be obtained by all parties present during the care plan meeting. All current records will be reviewed to ensure no further incidents occur.
22VAC40-73-460-D
Based on a review of file documentation for one resident, the facility failed to provide supervision of the resident schedule, care, and activities, including attention to specialized needs, such as prevention of falls.
Evidence
  1. Facility documented in the initial progress note and move-in record on 9/11/23 the following diagnosis: (1) frequent falls (R29.6) and (2) Other Slipping, Tripping and Tumbling and Falls.
  2. Resident # 1 had a Fall Risk Assessment completed at admission (on 9/11/23) that documented a high fall risk. a. The total assessment score for resident # 1 was 75. b. The risk rating scale indicated a total rating of 45 or above as a high fall risk.
  3. Resident # 1 had three documented falls within the first five days of admission.
Plan of correction
The community will identify any potential risk to ensure that the resident health and safety needs are met and will set up appropriate safety interventions to minimize further fall risks specific to the resident. All current records will be reviewed to ensure compliance.
22VAC40-73-310-H
Based on a review of the admission physical examination for one resident, a resident was admitted and retained with a prohibited care need.
Evidence
  1. Resident # 1 was admitted to the facility on 9/11/23.
  2. The admission physical examination for resident # 1 (dated 8/15/23) documented a prohibited care need – “requires continuous licensed nursing care”. When staff #1 was informed that resident #1 was admitted with a prohibited condition, staff #1 indicated she was unaware of the prohibited condition.
Plan of correction
Will ensure a complete review of History and physical and UAI by Executive Director and Director of Clinical Service before admission approval. Upon clinical identification, the Community Relations Director will not proceed with admission if the resident has a known prohibited condition. All current records will be reviewed to ensure no further incidents occur.
May 22, 2023Inspection5 violations
Inspection dates
05/22/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Renewal Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 5/22/23 10 am – 3:50 pm The Acknowledgement of Inspection form was emailed for each date of the inspection. The licensing inspector completed a tour of the portions of the physical plant that included the building and grounds of the facility. Discussion/Comments: Additional documentation faxed to the inspector on 5/30/23 and 5/31/23 was reviewed for compliance. Number of residents present at the facility at the beginning of the inspection: 139 Number of staff records reviewed: 5 Number of resident records reviewed: 10 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 4 Observations by licensing inspector: Medication administration and storage, postings, resident-staff interactions Additional Comments/Discussion: Documentation requested was not provided in a reasonable time. An exit meeting was conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 441-1180 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-310-H
Based on a review of ten resident files, an individual was retained at the facility with a documented prohibited condition or care need.
Evidence
  1. The uniform assessment instrument (UAI) for resident # 2 dated 11/15/22 stated that the resident has a prohibited condition.
Plan of correction
The Clinical Director or designee will review the residents UAI for accuracy and correct as needed. Resident charts will be audited for prohibited conditions and corrected accordingly. Completed UAIs will be reviewed by the Clinical Director or designee for accuracy and signature attainment.
22VAC40-73-250-C
Based on a review of five staff files, one did not have an original criminal record as specified in the Regulation for Background Checks for Assisted Living Facilities. (22 VAC 40- 90)
Evidence
  1. A background check was not found from the Virginia State Police for staff # 6.
Plan of correction
Human Resource Manager and/or designee will ensure all active staff members have a Virginia State Police background on file and will ensure all background checks are ran. No new employee shall begin work until background check is completed.
22VAC40-73-450-B
Based on a review of ten individualized service plans, there was no documentation to support that eight service plans were developed in conjunction with residents, residents' families, or residents' legal representative.
Evidence
  1. Eight service plans (residents # 2, 3, 4, 5, 6, 7, 8, 10) were not signed by the residents, residents' families, or residents' legal representatives. There was a notation that the plans had been emailed to family members and/or legal representatives.
Plan of correction
The Clinical Director or designee will review the resident ISP with RP and obtain a signature. Resident charts will be audited and signatures will be obtained as needed. Signatures will be obtained on ISPs within 7 days.
22VAC40-73-250-D
Based on a review of five resident files, each staff person was not evaluated annually for tuberculosis.
Evidence
  1. Documentation of an annual tuberculosis screening was not found during the file review for staff # 1, # 2, # 3, # 4 and # 5. The files documented the following screening dates: staff # 1- 2/12/21, staff # 2 -11/29/21, staff # 3 – 4/5/21, staff # 4 – 12/3/21, staff # 5 – 3/1/22.
Plan of correction
All employees charts review for list of annual TB assessments outside of compliance. Director of Clinical Services will work with Human Resource Manager to update non-compliant assessments.
22VAC40-73-450-C
Based on a review of ten resident files, the individual service plan (ISP) did not address an identified need for five residents based on a fall risk rating.
Evidence
  1. The fall risk assessment form identified a rating of 45+ as a high fall risk. Residents # 1, 5, 7, 9, and 10 had a rating of 50-90. The ISPs for the residents did not have a fall risk plan or goal.
Plan of correction
The Clinical Director or designee will review the residents ISP to ensure residents at risk for falls have risk identified on ISP. Fall risk ratings will be routinely reviewed and added to ISP as necessary.
February 21, 2023Complaint survey2 violations
Inspection dates
02/21/2023
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 2/21/23 10:30 a- 12:00 Noon The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection Number of. records reviewed:1 Observations by licensing inspector: Updates and renovations A complaint was received by VDSS Division of Licensing on 2-14-23 regarding allegations in the areas of: Resident Care and Related Service and Staffing and Supervision The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. However, violation(s) not related to the complaint but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Yvonne Randolph, Licensing Inspector at (804) 662-7454 or by email at yvonne.randolph@dss.virginia.gov
Violations
22VAC40-73-70-A
Based on an inspection at the facility on 2/21/22 to investigate an allegation of a resident fall, the facility failed to report to the regional licensing office an incident that negatively affected the health, safety or welfare of a resident within 24 hours.
Evidence
  1. Progress notes on 12/12/23 for resident # 1 documented ” resident is at hospital because of a fall”. An incident report was not received by the Department regarding the fall.
Plan of correction
The Clinical Director or Designee will conduct all staff in-service for fall protocol. Staff must notify Executive Director and Director of Nursing or Designee of the fall and follow fall protocol per the in-service given.
22VAC40-73-680-H
Based on a review of the medication administration records (MARs) for one resident, documentation, the administration of medications was inaccurately documented on the MAR for resident # 1 on 12/16/2023.
Evidence
  1. Staff # 1 documented the administration of Levothyrodine 25 mg tab and the placement of Ted Hose on 12-16-22. It was confirmed during an inspection at the facility that resident # 1 was admitted to the hospital on 12/12/22 and died at the hospital on 12/14/22.
Plan of correction
The Clinical Director or Designee will conduct all staff in-service on procedures on holding medication when it is appropriate to prevent documenting medication that was not given. Procedure written to aid staff' understanding of issue.
May 9, 2022Inspection1 violation
Inspection dates
05/09/2022
Areas reviewed
PART I GENERAL PROVISONSPART II ADMINISTRATION AND ADMINISTRATIVE SERVICESPART III PERSONNELPART IV STAFFING AND SUPERVISIONPART V ADMISSION, RETENTION, AND DISCHARGE OF RESIDENTSPART VI RESIDENT CARE AND RELATED SERVICESPART VII RESIDENT ACCOMMODATIONS AND RELATED PROVISIONSPART VIII BUILDING AND GROUNDSPART IX EMERGENCY PREPAREDNESSPART X ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
A monitoring inspection was conducted at the facility on 5/9/2022. The facility's administrator reported 138 residents in care. The inspector inspected assisted living and memory care and medication administration, observed medication passes, required postings and reviewed five (5) resident files, five (5) staff files, file drills, fire and health inspections, nutritionist report, health care oversight ,etc for compliance. Information gathered during the inspection determined one non-compliance with applicable standards or law, and the violation is documented on the violation notice issued to the facility.
Violations
22VAC40-73-1100-C
Based on a review of five resident files, the facility failed to document that the order of priority was followed for two residents.
Evidence
  1. An explanation of why the order of priority was not followed was not documented on the Approval for Placement forms for residents # 1 and # 2.
Plan of correction
Not published by VDSS.
May 9, 2022Complaint survey0 violations
Inspection dates
05/09/2022
Areas reviewed
Part V - Admission, Retention and Discharge of Residents
Comments
A complaint inspection was conducted to investigate allegations in the area of Admission, Retention and Discharge of Residents. Licensing staff communicated with the complainant and facility staff and reviewed the Wait List Deposit Agreement for the complainant. The evidence gathered during the investigation did not support the allegation of non-compliance with standards or law.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
May 12, 2021Inspection4 violations
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION, AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDING AND GROUNDS22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity
Comments
This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A renewal inspection was initiated on 5/12/2021 and concluded on 5/24/2021. The Executive Director was contacted to initiate the inspection. The Executive Director reported a current census of 119 residents. The inspector emailed the Executive Director a list of items required to complete the inspection. The inspector reviewed five (5) resident records, five (5) staff records, staff schedules, fire drills, fire and health inspection reports, emergency practice exercises, physician orders and medication administration records, staff qualifications and training, etc. submitted by the facility to determine compliance. Information gathered during the inspection determined non-compliance(s) with applicable standards or law, and violations are documented on the violation notice issued to the facility.
Violations
22VAC40-73-450-E
Based on a review of individualized services plans for five residents during a remote inspection, the individualized service plan for one resident was not signed and dated by the licensee, administrator, or his designee, (i.e., the person who developed the plan).
Evidence
  1. The signature page of the individualized service plan for resident # 5 was not completed, there was no facility staff signature.
Plan of correction
Resident # 5 ISP includes staff signature. Resubmitted correct ISP for review. Going forward, all ISPs will be reviewed by Director of Clinical Services or designee for proper signature prior to placing in resident's chart. All ISPs to be reviewed for signature and corrected as needed.
22VAC40-73-450-F
Based on a review of individualized services plans for five residents during a remote inspection. one individualized service plan was not updated to reflect a significant change in the resident’s condition.
Evidence
  1. Resident # 5 is prescribed a "puree and NTL" diet and " 1 ensure daily". The individualized service plan for the resident documents only a no added salt diet.
Plan of correction
Resident # 5 ISP includes updated diet modifications and staff signature. Resubmitted correct ISP for review. Going forward, all ISPs will be reviewed by Director of Clinical Services or designee for specialty diets/diet modifications prior to placing in resident's chart. Proper notification and signatures will be obtained with any changes.
22VAC40-73-680-H
Based on a review of the March 2021 electronic and hand signed medication administration records for five residents during a remote inspection, facility staff failed to document on the medication administration record (MAR) all medications administered to one resident.
Evidence
  1. The administration of nine medications were not documented on the March 2021 MAR for resident # 3: (1) Crestor on 3/2, 3/27, 3/28; (2) Iron on 3/26/, 3/27, 3/28; (3) Travatan on 3/22, 3/27, 3/28; (4) Trazadone on 3/22, 3/27, 3/28; (5) Vitamin B12 on 3/26/, 3/27, 3/28; (6) Tylenol on 3/23, 3/24, 3/25, 3/26, 3/29, 3/30, 3/31 at 000 and 600 and on 3/27 and 3/28 at 1200 and 1800; (7) Neurontin on 3/23, 3/24, 3/25, 3/29, 3/30, 3/31 at 600 and 3/26, 3/27, 3/28 at 1400 and 3/27, 3/28 at 2200; (8) Pilocarpine on 3/26, 3/27, 3/28 at 900 and 1300 and 3/22, 3/27, 3/28 at 1700 and 2100; (9) Dorzolamide on 3/26, 3/27, 3/28 at 800 and 1300 and 3/27, 3/28 at 1700. 2.The administration of four medications were not documented on the March 2021 MAR for resident # 1 on 3/22/21: Aspirin, Ensure, Ferrous Sulfate and Protonix on 3/13 and 3/26.
  2. The administration of seven medications were not documented on the March 2021 MAR for resident # 2 on March 31, 2021: (1) Depakote, (2) Donezil, (3) Malatonin, (4) Seroquel, (5) Namneda in pm, (6) Oxybutynin in pm and (7) Sinemet.
  3. The administration of one medication was not documented on the March 2021 MAR for resident # 4 on 3/27 and 3/28 for Oxybutynin Chloride.
  4. The administration of six medications were not documented on the March 2021 MAR for resident # 5: (1) Calcium on 3/31; (2) Cholecalciferol on 3/10; (3) Clopidopgrel on 3/10; (4) Docusate Sodium on 3/5 and 3/10; (5) Protonix on 3/5 and 3/10; (6) Tamsulosin on 3/5 and 3/10.
Plan of correction
All staff will be given EMAR access for documentation. Director of Clinical Services or designee will monitor MAR documentation daily to ensure proper documentation has been completed on each shift. Any corrections will be made at the time identified.
22VAC40-73-680-I
Based on a review of the March 2021 electronic and hand signed medication administration records for five residents during a remote inspection, one medication administration record (MAR) did not accurately reflect the name, signature, and/or initials of staff administering medications
Evidence
  1. The initials on the hand signed March 2021 MAR and the electronic March 2021 MAR submitted for review had different staff initials for three medications (Pulmicort, Symbicort, Meclizine) administered in the pm on March 2, 2021
Plan of correction
Electronic MAR will be utilized to secure signatures of all staff administering medications.
January 26, 2021Complaint survey0 violations
Inspection dates
Jan. 26, 2021
Areas reviewed
22VAC40-73 ADMISSION, RETENTION, AND DISCHARGE OF RESIDENTS
Comments
This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A complaint was received by the Department regarding allegations in the areas of meals and resident discharge. A virtual complaint inspection was conducted by the licensing inspector and licensing administrator with the facility's administrator on 1/26/2021. Licensing staff observed a lunch meal, reviewed menus, the resident agreement, resident discharge notice, interviewed staff. Evidence gathered during the investigation did not support the allegations of non-compliance with applicable standards or laws.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.