32
Inspections
On record
30
With violations
Visits that cited something
2
Clean visits
Nothing cited
160
Violations cited
Individual findings
68
Standards cited
Distinct rules
18
Complaint visits
Prompted by a complaint

Bickford of Chesapeake was inspected 32 times between May 6, 2022 and September 18, 2025 by the Virginia Department of Social Services. 30 of those visits ended with violations cited and 2 with none. Across that history VDSS cited 160 violations under 68 distinct standards. 18 inspections were prompted by a complaint.

A violation is a licensing standard - a rule in the Virginia Administrative Code - that the inspector found the facility was not meeting. Each is shown with the evidence the inspector recorded and, where VDSS publishes it, the facility's own plan of correction.

Every inspection listed here is currently published on the VDSS site.

Provider Information

Facility type
Assisted Living Facility
License type
One Year
License expires
11/12/2026
Administrator
Susan Vittori
Licensing inspector
Lanesha Allen
Inspector phone
757-715-1499
Approved for
Non-Ambulatory · Special Care Unit · Assisted Living

Inspection History

32

Select an inspection to read the areas reviewed, the inspector's comments and any violations cited.

September 18, 2025Complaint survey2 violations
Inspection dates
09/18/2025
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 09/18/2025 9:10 am to 11:00 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 8/13/2025 regarding allegations in the area(s) of: Resident Care And Related Services. Number of residents present at the facility at the beginning of the inspection: 62 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 0 Number of interviews conducted with residents:1 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of morning activity was completed in the assisted living facility. Call bells tested. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegations of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
22VAC40-73-450-F
Based on a review of documentation and staff interviews, it was determined that the facility did not ensure the resident’s individualized service plan (ISP) included all assessed needs.
Evidence
  1. On 9/18/2025, resident #1’s uniform assessment instrument dated 6/24/2025 identified the residents bathing need assessed as needs help, mechanical and human help physical assistance. The ISP dated 6/25/2025 noted residents are independent with bathing.
  2. Staff #1 confirmed the UAI identified the support need, and ISP did not reflect the support required for bathing.
Plan of correction
All ISPs will be verified to ensure that they include all assessed needs by 10/17/25 and continue compliance will be monitored during quarterly chart checks.
22VAC40-73-460-D
Based on a review of documentation and interviews, it was determined that the facility did not ensure to provide supervision of resident schedules, care, and activities, including attention to specialized needs, such as prevention of falls and wandering from the premises.
Evidence
  1. A review of the call bell logs for Resident #1 identified 6 occurrences of the call bell being pushed, with the following response time: 8/2/25 54 minutes and 55 seconds, 8/5/25 1 hour and 22 seconds, 8/7/25 1 hour 13 minutes and 2 seconds, 8/8/25 43 minutes 15 seconds, 8/13/25 1 hour and 2 minutes 6 seconds, 8/21/25 50 minutes 49 seconds.
  2. A review of the call bell logs for Resident #2 identified 8 occurrences of the call bell being pushed, with the following response time: 8/1/25 1 hour 51 minutes 30 seconds, 8/5/25 1 hour 4 minutes 39 seconds, 8/7/25 1 hour 21 seconds, 8/9/25 1 hour 31 minutes 18 seconds, 8/19/25 1 hour 58 minutes 35 seconds, 8/24/25 54 minutes 26 seconds, 8/25/251 hour 12 minutes 44 seconds, 8/28/25 1 hour 14 minutes 17 seconds.
Plan of correction
All staff will be educated on the importance of call bell timeliness to ensure residents needs are being met by 10/10/25. Audits will be conducted weekly to ensure compliance with call bell standards.
September 3, 2025Inspection16 violations
Inspection dates
09/03/2025
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT22VAC40-80 THE LICENSING PROCESS
Comments
Type of inspection: Renewal An unannounced on-site renewal inspection conducted by two Region1 Licensing Inspectors. (Ar. 08:20 a.m./Dep 14:45 p.m.). The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Yes Number of resident records reviewed: 6 Number of staff records reviewed: 3 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 6 Observations by licensing inspector: Medication pass observation (AL/scu), breakfast meal (scu), emergency preparedness, activity (AL) Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Willie Barnes Licensing Inspector at 757- 439-6815 or by email at willie.barnes@dss.virginia.gov
Violations
22VAC40-73-450-E
Based on document reviewed and staff interviewed, the facility failed to ensure the individualized service plan (ISP) was signed and dated by the licensee, administrator, or designee, the person who developed the plan and by the resident or legal representative.
Evidence
  1. On 9-3-25, resident #5’s ISP provided for review was not signed and dated by the facility representative, resident and/or legal representative. The resident’s date of admit noted as 5-15-22.
  2. Staff #2 acknowledged the resident’s ISP reviewed was not signed and dated.
Plan of correction
All ISPs will be reviewed to ensure signatures from the administrator, plan developer, and resident/legal representative are present by 10/10/25. Compliance will be verified during quarterly chart audits.
22VAC40-73-440-D
Based on documents reviewed and staff interviewed, the facility failed to ensure the private pay uniform assessment instrument (UAI) was completed as required.
Evidence
  1. On 9-3-25, resident #5’s UAI dated 5-23-25 was not signed and dated by the assessor and the reviewer.
  2. Staff #2 acknowledged the resident’s UAI was not signed and dated.
Plan of correction
All UAIs will be reviewed to ensure proper signatures and dates are included by 10/3/25. Staff responsible for assessments have been retrained. Compliance will be verified during quarterly chart audits.
22VAC40-73-1100-A
Based on record reviewed and staff interviewed, the facility failed to ensure that the facility document that the order of priority specified in 1100-A of the regulation was followed, and the documentation was retained in the resident’s file.
Evidence
  1. On 9-3-25, a review of resident #1’s record noted the resident was admitted to the facility and placed on the facility’s safe, secure unit on 5-22-25. The facility did not have documentation of the person in the order of priority granting approval for placement in the facility’s safe, secure environment (sse).
  2. Staff #1 and #2 acknowledged the aforementioned resident’s record did not have approval for placement on the sse from someone in the order of priority.
Plan of correction
Resident records will be reviewed to ensure documentation of approval for safe and secure environment placement is present by 10/3/25. Administrative staff have been retrained on admission documentation requirements. Compliance will be verified quarterly through audits conducted by the Executive Director.
22VAC40-73-680-C
Based on observation, documents reviewed and staff interviewed, the facility failed to ensure medications shall be administered not earlier than one hour before and not later than one hour after the facility’s standard dosing schedule, except those drugs that are ordered for specific hours, times, such as before, after, or with meals.
Evidence
  1. On 9-3-25, during the medication pass observation with staff #3, resident #2’s Levothyroxine was administered at 9:35 a.m. The September 2025 medication administration record (Mar) noted medication time for 7:00 a.m. The physician’s order signed and dated 7-22-25 noted medication time of 7:00 a.m. Resident #2’s Atorvastatin, Donepezil, and Eliquis were administered at 9:35 a.m. The resident’s MAR and physician’s order noted administration time of 8:00 a.m.
  2. Resident #3’s Benazepril, Donepezil, Memantine, Nifedipine and Vitamin B-12 were administered at 9:31 a.m. The September 2025 MAR noted medication time for 8:00 a.m. The physician’s order signed and dated 7-10-25 also noted administration time of 8:00 a.m.
  3. Resident #5’s Acetaminophen, Amlodipine, Aspirin low, Calcium Antacid, Cetirizine, Clopidogrel, Coenzyme Q 10, Gemtesa, Glimepiriede, Humalog Kwik injection, Januvia, Lidocaine Patch, Losartan, Metoprolol Succinate, Multivitamin, Pantoprazole, Miralax, Sodium Chloride, Systane Eyedrops, and Blood Sugar check were administered at 10:05 a.m. The resident’s September 2025 and physician’s order dated 4-17-25 noted medication prescribed for 8:00 a.m.
  4. Staff not administering medication in at prescribed time, according to Facility policy #PP – Medication Management, page 5 of 6, is a “Medication Error”.
  5. Staff #2 and #3 acknowledged the residents’ medications were administered outside of the prescribed dosage schedule, one (1) hour before and not later than one (1) hour after scheduled time.
Plan of correction
Medication administration procedures will be reviewed with all staff who administer medications by 9/26/25. Staff will be retrained on timing requirements and importance of adhering to the dosing times. Medication passes will be audited weekly for compliance.
22VAC40-73-680-M
Based on observation, documents reviewed, and staff interviewed, the facility failed to ensure medications ordered for PRN administration shall be available, properly labeled for the specific resident, and properly stored at the facility.
Evidence
  1. On 9-3-25, during medication pass observation with staff #3, resident #3’s September 2025 medication administration record (MAR) noted resident prescribed Omeprazole as needed (PRN). The physician’s order dated 7-10-25 also noted Omeprazole prescribed PRN. This medication was not available in the facility.
  2. Staff #3 acknowledged resident #3’s PRN Omeprazole was not available in the facility.
Plan of correction
All PRN medications will be verified for availability and proper labeling by 9/26/25. Medication inventory will be checked weekly to ensure all PRN medication is available. Staff who administer and order medications have been retrained on PRN medication protocols.
22VAC40-80-120-E-2
Based on observation and staff interviewed, the facility failed to ensure the findings of the most recent inspection were posted.
Evidence
  1. On 9-3-25, the findings of the most recent inspection for the facility were a Complaint Inspection dated 7-2-2024.
  2. Staff acknowledged the most recent inspection was not posted.
Plan of correction
The facility will has posted the most recent inspection findings on 9/23/25 in a location visible to residents and the public. Executive Director will ensure new inspection results are posted in a timely manner.
22VAC40-73-450-F
Based on documents reviewed and staff interviewed, the facility failed to ensure the updated/ reviewed, individualized service plan (ISP) included all assessed needs.
Evidence
  1. On 9-3-25, resident #4’s uniform assessment instrument (UAI) dated 6-26-25 noted bladder/bowel assessed as no help. The ISP dated 6-26-25 noted, “Toileting, uses adult briefs for occasional accidents. Staff will perform checks throughout the day, due to resident not changing adult briefs and stuffing tissue in adult brief”.
  2. Resident #5’s UAI dated 5-23-25 noted Dressing and Transferring need assessed as mechanical help/physical assistance, the ISP did not identify the type of mechanical help needed.
  3. Staff #2 acknowledged the residents’ assessed need and ISP did not agree.
Plan of correction
Updated ISPs will be reviewed to ensure all assessed needs are addressed by 10/17/25. Staff have been retrained on aligning ISP content with UAI findings. Compliance will be verified during quarterly chart audits.
22VAC40-73-40-B-8
Based on observation and staff interviewed, the facility failed to ensure the current license was posted in the facility in a place conspicuous to the residents and the public.
Evidence
  1. On 9-3-25, the license posted on the wall left of the sign-in desk was dated “November 13, 2023, through November 12, 2024.
  2. Staff #1 and #2 acknowledged the current license for the facility was not posted as required.
Plan of correction
The current facility license has been posted in a frame near the entrance on 9/15/25. The Executive Director will ensure that each newly issued license is posted in a timely manner upon receipt.
22VAC40-73-610-B
Based on observation and staff interviewed, the facility failed to ensure the menu for meals and snacks for the current week was dated and posted in an area conspicuous to residents.
Evidence
  1. On 9-3-25, the menu for meals and snacks for the current week was not posted or available on the safe, secure unit.
  2. Staff #4 acknowledged the current menu for the week was not posted or available on the facility’s safe, secure unit.
Plan of correction
Menus will be posted weekly in a resident-accessible area, including the safe, secure unit by 9/26/25. Dietary staff have been retrained, and postings will be verified monthly while completing administrative rounds.
22VAC40-73-450-C
Based on documents reviewed and staff interviewed, the facility failed to ensure the individualized service plan (ISP) included all assessed needs.
Evidence
  1. On 9-3-25, resident #1’s uniform assessment instrument (UAI) dated 6-23-25 noted bathing need assessed as no help/independent. The ISP dated 6-23-25 noted “full assistance with bathing and mobility support in the shower…shower chair…BFM undress resident… shower using grab bars and sit on shower chair,., BFM will rinse body…BRM will pat dry entire body.” Dressing need assessed as no help…ISP noted, “full assistance with dressing”. Toileting need assessed as mechanical help (mh), the ISP noted, “full assistance with all aspects of bathroom activities and hygiene…bowel and bladder assessed as “incontinent, less than weekly, …wears underwear”. “Resident needs occasional assistance with toileting due to cognition…use toilet in morning, before and after each meal, before bedtime, once during night and a needed”. Transfer need assessed as no help. The ISP noted, “resident transfers with mechanical assistance of chair arms and grab bars”. Medication needs noted as, “without assistance”. ISP noted, “full assistance with medication administration and management” … “Cognitive…ongoing assistance with care due to advanced dementia with speck, functional, and behavioral impairments…BFM’s will administer medication as prescribed to help manage symptoms”. Behavior assessed as appropriate, ISP noted, “Cognitive…resident may exhibit a range of behavioral and psychological symptoms, such as agitation, depression, and hallucinations”. Facility nurse’s notes document aggressive behavior with other residents, family members and staff on the safe, secure environment. Resident assessed as oriented, the ISP noted resident is on the facility’s safe, secure unit, “Cognitive…memory impairment, repeats information...Disposition and Behaviors…occasional disruptive behaviors…can have moments for aggression.” Full assistance to help communicate needs.
  2. Resident #3’s, UAI dated 6-23-25 noted Transfer need as no help/independent. The ISP dated 6-26-25 noted, resident, “transfers from seated position to standing by using the arms of the chair or couch…transfers with mechanical assistance of chair arms and grab bars”. Stairclimbing assessed as no help, the ISP noted resident, “uses handrails to climb stairs”. Orientation assessed as disoriented all spheres, some of the time; the ISP did not note what services will be provided to address resident’s disorientation. Behavior needs assessed as appropriate on the UAI, the ISP noted resident, “wanders, will be redirected… cueing or reminders if wandering”.
  3. Staff #2 acknowledged the residents UAI assessed needs and ISP did not agree.
Plan of correction
All ISPs will be reviewed and updated to reflect assessed needs by 10/10/25. Staff have been retrained on aligning ISP content with UAI findings. Ongoing compliance will be monitored through quarterly chart audits.
22VAC40-73-260-A
Based on records reviewed and staff interviewed, the facility failed to ensure each direct care staff member who did not have current certifications in first aid shall receive a certification within 60 days of employment.
Evidence
  1. On 9-3-25, staff #4’s record did not include documentation of adult first aid. Staff’s date of hire noted as 1-28-25.
  2. Staff #1 acknowledged the aforementioned staff’s record did not have documentation of adult first aid training within 60 days of employment.
Plan of correction
All direct care staff will be scheduled for first aid training within the required timeframe (60 days), if not currently certified upon employment. An audit has been completed of all staff on 9/22/25 to ensure all Caregiver staff are certified and have been signed up for a class if they did not have current certification. Training records will be reviewed quarterly to ensure compliance.
22VAC40-73-310-H
Based on records reviewed and staff interviewed, the facility failed to ensure it did not obtain and or retain individuals with prohibited conditions or care needs.
Evidence
  1. On 9-3-25, resident #1’s August and September 2025 medication administration records (MARs) and physician order dated 7-10-25 noted resident prescribed Buspirone, Sertraline, Hydroxyzine Pamoate and Lorazepam. The facility did not have a treatment plan for these psychotropic medications.
  2. On 9-3-25, resident #4’s August and September 2025 MARs and physician order dated 7-10-25 noted resident prescribed Alprazolam. The facility did not have a treatment plan for this psychotropic medication.
  3. On 9-3-25, resident #5’s August and September 2025 MARs and physician order dated 8-22-25 noted resident prescribed Quetiapine. The facility did not have a treatment plan for this psychotropic medication.
  4. Staff #2 acknowledged, the aforementioned residents record did not include a treatment plan for the prescribed psychotropic medications.
Plan of correction
Treatment plans for all residents prescribed psychotropic medications will be developed and documented in the resident record by 10/3/25. The Health and Wellness Director will ensure plans are reviewed quarterly to remain in compliance.
22VAC40-73-980-C
Based on observation and staff interviewed, the facility failed to ensure the first aid kits shall be checked at least monthly to ensure that all items are present and items with expiration dates did not past their expiration date.
Evidence
  1. On 9-3-25, the first aid kit for the facility vehicle checked with staff #5 and first aid kit at the nurse’s station checked with staff #3 and #1 did not include a disposable single-use breathing barriers or shields for use with rescue breathing or CPR. The first aid kits also did not include an assortment of sizes of gauze pads and roller gauze.
  2. Staff #1 #3 and #5 acknowledged the first aid kits did not include all required items.
Plan of correction
All first aid kits will be restocked to include required items that were missing by 9/26/25. Monthly checks will be conducted to ensure kits are complete and items are within expiration dates.
22VAC40-73-260-C
Based on the document reviewed, the facility failed to ensure a listing of all staff who have current certification in first aid or CPR, shall be posted in the facility so that the information is readily available to all staff at all times. The listing must indicate by staff person, whether the certification is in first aid or CPR and both must be kept up to date.
Evidence
  1. On 9-3-25, the first aid and CPR listing posted in the administrative section did not include the names of current staff certified in first aid and/or CPR.
  2. Staff #1 and #2 acknowledged the FA/CPR posting was not kept up to date as required.
Plan of correction
An updated list of staff certified in first aid and CPR has been posted in the administrative area as of 9/23/25. The list will be reviewed and updated after new staff members have been onboarded. They will also be reviewed monthly by a member of administration to ensure they remain up to date and accurate.
22VAC40-73-1140-B
Based on record reviewed and staff interviewed, the facility failed to ensure within four months of the starting date of employment in the safe, secure environment (sse), direct care staff shall attend at least 10 hours of training in cognitive impairment.
Evidence
  1. On 9-3-25, a review of staff #4’s training record, staff had 1.5 hours of cognitive impairment training. Staff’s date of hire noted as 1-28-25.
  2. Staff #1 acknowledged the aforementioned staff did not have 10 hours of cognitive training within 4 months of employment.
Plan of correction
All staff working in the safe secure environment will be scheduled to complete required cognitive impairment training by 10/17/25. Training records will be reviewed quarterly to ensure compliance.
22VAC40-90-40-B
Based on documents reviewed and staff interviewed, the facility failed to ensure a criminal history record report was obtained on or prior to the 30th day of employment for each employee.
Evidence
  1. On 9-3-25, the facility did not have a criminal history record report for the following employees: (a) staff CRC-, administrative assistant, date of hire (doh) noted as 12-17-24; (b) staff CRC-2, medication technician, doh noted as 10-23-24 and (c) staff CRC-3, medication technician, doh noted as 12-24-24.
  2. Staff #1 acknowledged the aforementioned staff members’ record did not include a criminal history record report prior to 9-3-25.
Plan of correction
The facility will implement a checklist to ensure all background checks are completed within the required timeframe. An audit of all background checks was completed on 9/3/25 during the inspection. Compliance will be monitored quarterly while completing administration audits.
April 14, 2025Complaint survey0 violations
Inspection dates
04/14/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Technical assistance
22VAC40-73-460
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 04/14/2025 from 10:45 am to 11:50 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 04/06/2025 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 57 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 5 Number of staff records reviewed: 0 Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 3 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
February 26, 2025Complaint survey2 violations
Inspection dates
02/26/2025, 03/03/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/26/2025 from 12:10 pm to 4:15 pm and 03/03/2025 from 9:45 am to 12:10 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 02/14/2025 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 55 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation(s) of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-450-F
Based on record review, the facility failed to review and update individualized service plans as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #1’s record included orders dated 01/15/2025 to “elevate legs when sitting down or supine” and “must have access to water/hydration at all times;” however, Resident #1’s ISP (dated 08/22/2024) was not updated to include or reflect the 01/15/2025 orders.
Plan of correction
An updated ISP will be completed for resident #1. The Health and Wellness Director or designee will ensure that an updated ISP is completed for a significant change of a resident’s condition.
22VAC40-73-680-E
Based on record review and interview, the facility failed to ensure medical procedures or treatments ordered by a physician or other prescriber be provided according to their instructions and documented.
Evidence
  1. Resident #1’s record included an order dated 02/06/2025 for labs to be completed.
  2. Resident #1’s record did not include results or any follow-up actions on the 02/06/2025 lab order.
  3. The facility was unable to provide information regarding obtaining labs per the 02/06/2025 order for Resident #1 during the onsite visit on 02/26/2025 and 03/03/2025.
Plan of correction
The Health and Wellness Director or designee will ensure that medical procedures or treatments ordered by a physician or other prescriber be provided according to their instructions and are documented. Cart audits will be conducted weekly to ensure continued compliance.
February 26, 2025Complaint survey9 violations
Inspection dates
02/26/2025, 03/03/2025, 03/12/2025
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS
Technical assistance
22VAC40-73-650
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/26/2025 from 12:10 pm to 4:15 pm, 03/03/2025 from 9:45 am to 12:10 pm, and 03/12/2025 from 1:15 pm to 2:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Four complaints were received by VDSS Division of Licensing on 02/19/2025, 02/25/2025, 02/27/2025, and 03/07/2025 regarding allegations in the area(s) of: Resident Care and Related Services and Buildings and Grounds. Number of residents present at the facility at the beginning of the inspection: 55 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 7 Number of staff records reviewed: 0 Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services. A violation notice was issued; any violation(s) not related to the (complaint(s)/self-report) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-470-F
Based on record review, the facility failed to ensure when the resident suffers serious accident, injury, illness, or medical condition, or there is reason to suspect that such has occurred, medical attention from a licensed health care professional be secured immediately and notify the resident's physician, if not already involved, next of kin, legal representative, designated contact person, case manager, and any responsible social agency, as appropriate as soon as possible but no later than 24 hours from a suspected accident or injury.
Evidence
  1. Nursing notes indicate Resident #1 complained of right hand “being bruised and swollen” on 02/01/2025.
  2. Resident #1’s record shows there were orders for x-ray of right hand due to pain obtained on 02/03/2025 with results negative of fracture on 02/04/2025.
  3. Resident #1’s record does not indicate Resident #1’s next of kin, legal representative, or designed contact person was notified of the situation and action taken.
  4. Nursing notes indicate Resident #6 fell on 02/17/2025 with the resident unable to stand. An order for an x-ray of Resident #6’s hips were obtained, completed, and confirmed a right hip fracture on 02/19/2025.
  5. Resident #6’s record does not indicate there were any notifications to Resident #6’s physician, next of kin, legal representative, or designated contact person within 24 hours from the situation.
Plan of correction
The designated person in charge or designee will ensure that they notify the resident’s physician, next of kin, legal representative, designated contact person, case manager, and any responsible social agency, as appropriate as soon as possible but not later than 24 hours from a suspected accident or injury.
22VAC40-73-300-B
Based on record review and interview, the facility failed to ensure a method of written communication be utilized as a means of keeping direct care staff on all shifts informed of significant happenings or problems experienced by residents, including complaints and incidents or injuries related to physical or mental conditions. The information shall be included in the records of the involved residents.
Evidence
  1. Staff #1 confirmed police interviewed Resident #1 and Resident #7 following an alleged interaction between the two in November 2024.
  2. There was no documentation of a reported/alleged incident in November 2024 nor of the police interview/visit in Resident #1’s record.
Plan of correction
The Executive Director or designee will ensure that significant happenings are documented so that there is communication between all shifts and direct care staff remain informed.
22VAC40-73-460-B
Based on record review and interview, the facility failed to ensure care provision and service delivery be resident-centered to the maximum extent possible and include prompt response by staff to resident needs as reasonable to the circumstances.
Evidence
  1. During the onsite inspection on 02/26/2025, the average call bell response time for the past two weeks were reviewed for 5 residents. The average time for staff to respond to Resident #1’s call bell was approximately 37 minutes (5 calls) per documentation. The average time for staff to respond to Resident #2’s call bell was approximately 28 minutes (71 calls) per documentation. The average time for staff to respond to Resident #3’s call bell was approximately 32 minutes (24 calls) per documentation.
  2. The facility’s Pull Cord Response Time policy and procedure indicates staff should respond to pull cord alerts within 9-12 minutes.
Plan of correction
Re-education was provided to the staff regarding the length of time expected to answer a resident’s call bell. The Executive Director or designee will ensure that there is a prompt response by the staff to resident needs as reasonable to the circumstances.
22VAC40-73-440-A
Based on record review, the facility failed to complete a resident’s UAI at least annually.
Evidence
  1. The most current UAI in the record of Resident #1 was completed on 11/30/2023.
Plan of correction
An updated UAI will be completed for Resident #1. The Health and Wellness Director or designee will ensure that a UAI is completed at least annually to ensure continued compliance.
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed at least annually and after a fall.
Evidence
  1. The most current fall risk rating in the record of Resident #1 was completed on 10/17/2023.
  2. The most current fall risk rating in the record of Resident #6 was completed on 11/30/2023. Nursing notes also indicate Resident #6 fell on 11/12/2024, 12/3/2024, 12/10/2024, 1/19/2025, and 2/17/2025.
Plan of correction
An updated Fall Risk Assessment will be completed on resident #1 and resident #6. The Health and Wellness Director or designee will ensure that a Fall Risk Assessment is completed at least annually and following each fall to ensure continued compliance.
22VAC40-73-460-H
Based on record review, the facility failed to ensure that personal assistance and care are provided to each resident as necessary so that the needs of the resident are met.
Evidence
  1. The task sheet documentation for Resident #1, Resident #2, Resident #3, Resident #4, and Resident #5 does not indicate the resident received or attempted to receive bathing at least twice a week in February 2025.
Plan of correction
Re-education was provided to the staff regarding following and documenting on their task sheets to ensure that individualized tasks are completed and personal assistance and care are provided to each resident as necessary so that the needs of the resident are met.
22VAC40-73-325-C
Based on record review, the facility failed to show documentation of an analysis of the circumstances of the fall and interventions that were initiated to prevent or reduce risk of subsequent falls should a resident who meets the criteria for assisted living care fall.
Evidence
  1. Resident #6 meets the criteria for assisted living care; however, there is not documentation of an analysis of the circumstances and interventions that were initiated to prevent or reduce risk of subsequent falls following their documented falls on 11/12/2024, 12/3/2024, 12/10/2024, 1/19/2025, and 2/17/2025.
Plan of correction
The Health and Wellness Director or designee will ensure that when there is a fall, there is documentation completed that shows an analysis of the circumstances of the fall and interventions will be initiated to prevent or reduce the risk of subsequent falls in order to ensure continued compliance.
22VAC40-73-680-D
Based on record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. February 2025 MAR indicates Resident #1 (11 medications and 2 treatments), Resident #2 (5 medications), Resident #3 (4 medications and 1 treatment), Resident #4 (4 medications), Resident #5 (2 medications), and Resident #8 (3 medications) did not receive their evening (after 4:00 pm) medications/treatments on 02/27/2025.
  2. The February 2025 MAR also indicates the following medications were not administered on the following days for Resident #1: Amlodipine 5 mg tab on 02/01/2025, Azelastine Nasal Spray on 02/06/2025, Cipro 250 mg tab on 02/15/2025, Glucerna on 02/06/2025, Magnesium 400 mg tab on 02/06/2025, 1 dose of Sucralfate 1gm tab on 02/03/2025 and 02/13/2025, and Modafinil 100 mg tab on 02/23/2025-02/28/2025.
  3. The February 2025 MAR also indicates the following medications were not administered on the following days for Resident #2: Colgate Peroxyl Rinse from 02/01/2025-02/24/2025, Humalog on 02/06/2025, Levothyroxin 150 mcg tab on 02/02/2025 and 02/04/2025-02/06/2025, Nitrofurantin 100 mg capsule on 02/04/2025, 02/06/2025, 02/12/2025, and 02/13/2025, Multivitamin on 02/22/2025, Pregabalin 100 mg capsule from 02/01/2025-02/04/2025, Systane eye drops on 02/06/2025, Vitamin D3 tab on 02/22/2025 and 02/23/2025, and Cetirizine 10 mg tab on 02/22/2025 and 02/23/2025.
  4. The February 2025 MAR also indicates the following medications were not administered on the following days for Resident #8: Breo Ellipta 200-25 mcg on 02/11/2025-02/13/2025 and 02/25/2025-02/28/2025, Multi-vite on 02/12/2025 and 02/13/2025, Diclofenac Sodium 1% gel on 02/12/2025, and Omeprazole 40 mg capsule on 02/12/2025.
Plan of correction
The Health and Wellness Director or designee will ensure that medications are administered in accordance with the physician’s or other prescriber’s instructions. Cart audits will be conducted weekly to ensure continued compliance.
22VAC40-73-450-F
Based on record review and interview, the facility failed to review and update individualized service plans at least once every 12 months.
Evidence
  1. The most current ISP in the record of Resident #1 was completed on 11/30/2023.
Plan of correction
An updated ISP will be completed for resident #1. The Health and Wellness Director or designee will ensure that an updated ISP is completed for a significant change of a resident’s condition.
February 26, 2025Complaint survey2 violations
Inspection dates
02/26/2025, 03/03/2025
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/26/2025 from 12:10 pm to 4:15 pm and 03/03/2025 from 9:45 am to 12:10 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 2/13/2025 regarding allegations in the area(s) of: Staffing and Supervision. Number of residents present at the facility at the beginning of the inspection: 55 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 5 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 5 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation(s) of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-280-B
Based on record review and interview, the facility failed to maintain a written plan that specifies the number and type of direct care staff required to meet the day-to-day, routine direct care needs and any identified special needs for the residents in care.
Evidence
  1. The facility was unable to provide a written plan that specifies the number and type of direct care staff required to meet the day-to-day, routine direct care needs and any identified special needs for the residents in care.
Plan of correction
The Executive Director or designee will create and maintain a written plan that specifies the number and type of direct care staff required to meet the day-to-day, routine direct care needs and any identified special needs for the residents in care.
22VAC40-73-280-A
Based on record review, the facility failed to adequately staff in knowledge, skills, and abilities and sufficient in numbers to provide services to attain and maintain the physical, mental, and psychosocial well-being of each resident as determined by resident assessments and individualized service plans, and to ensure compliance with this chapter.
Evidence
  1. The staff schedule indicates there was only 1 direct care staff from 6:00 am-10:00 am on 02/08/2025 to care for approximately 40 residents residing in assisted living.
  2. The February 2025 MAR indicates Resident #1 (11 medications and 2 treatments), Resident #2 (5 medications), Resident #3 (4 medications and 1 treatment), Resident #4 (4 medications), and Resident #5 (2 medications) did not receive their evening (after 4:00 pm) medications/treatments on 02/27/2025.
Plan of correction
The Executive Director or designee will ensure that there is staff adequate in knowledge, skills, and abilities and sufficient in numbers to provide services to attain and maintain the physical, mental, and psychosocial well-being of each resident as determined by resident assessments and individualized service plans.
February 26, 2025Complaint survey1 violation
Inspection dates
02/26/2025, 03/03/2025
Areas reviewed
22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/26/2025 from 12:10 pm to 4:15 pm and 03/03/2025 from 9:45 am to 12:10 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 02/12/2024 regarding allegations in the area(s) of: Admission, Retention and Discharge of Residents, Resident Care and Related Services, and Resident Accommodations and Related Provisions. Number of residents present at the facility at the beginning of the inspection: 55 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 1 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. However, violation(s) not related to the complaint(s) but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-460-F
Based on record review, the facility failed to notify the next of kin, legal representative, designated contact person, or, if applicable, any responsible social agency of any incident of a resident falling, whether or not it results in injury.
Evidence
  1. Resident #1 had an assisted fall per their record on 01/09/2025; however, there was no documentation Resident #1’s designated contact person was notified of the fall.
Plan of correction
The Designated Person in Charge or designee will be sure to notify the next of kin, legal representative, designated contact person, or, if applicable, any responsible social agency of any incident of a resident falling, whether or not it results in injury.
February 3, 2025Complaint survey3 violations
Inspection dates
02/03/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/03/2025 from 11:45 am to 2:05 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 01/17/2025 regarding allegations in the area(s) of: Resident Care and Related Services and Buildings and Grounds. Number of residents present at the facility at the beginning of the inspection: 62 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 1 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services. A violation notice was issued; any violation(s) not related to the (complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-680-D
Based on record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. The MAR for Resident #1 indicates Resident #1 did not receive Calmoseptine ointment on 11/25/2024 (2 occasions) and 11/26/2024 (1 occasion).
Plan of correction
The Health and Wellness Director or designee will ensure that medications are administered in accordance with the physician’s or other prescriber’s instructions. Cart audits will be conducted weekly to ensure continued compliance.
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed after a fall.
Evidence
  1. Resident #1 fell per nursing notes on 1/12/2025, 1/11/2025, 9/21/2024, and 6/18/2024; however, there was only one fall risk rating (dated 5/28/2024) completed for Resident #1 in their record.
Plan of correction
The Health and Wellness Director or designee will ensure that a Fall Risk Assessment is completed at least annually and following each fall to ensure continued compliance.
22VAC40-73-460-A
Based on record review, the facility failed to assume general responsibility for the health, safety, and well-being of the residents.
Evidence
  1. On 12/4/2024, staff documented in a nurse’s note Resident #1 was found sitting in their recliner with a broken glass cup, blood, and soiled. Staff were unable to determine where the blood came from and noted an open sore to Resident #1’s bottom.
  2. On 12/18/2024, there was a follow-up note indicating Resident #1’s physician was notified of cognitive changes following the 12/4/2024 incident.
Plan of correction
The Executive Director, Health and Wellness Director or designee will provide additional training to the staff regarding notification and documentation protocol to ensure that the general responsibility for the health, safety, and well-being of the residents is assumed in order to ensure continued compliance.
February 3, 2025Complaint survey5 violations
Inspection dates
02/03/2025
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND
Technical assistance
22VAC40-73-470
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/03/2025 from 11:45 am to 2:05 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 01/15/2025 regarding allegations in the area(s) of: Staffing and Supervision, Resident Care and Related Services, and Buildings and Grounds. Number of residents present at the facility at the beginning of the inspection: 62 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 3 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services. A violation notice was issued; any violation(s) not related to the (complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-680-E
Based on record review, the facility failed to ensure medical procedures or treatments ordered by a physician or other prescriber be provided according to their instructions and documented.
Evidence
  1. The MAR for Resident #1 indicates staff were unable to test Resident #1’s blood sugar on 5/12/24 (1 occasion) and 5/13/24 (2 occasions) as there was no supply of Agamatrix Presto test strips.
  2. The MAR for Resident #1 also indicates it was not tested on 1 occasion on 11/22/24 and 12/24/24 and on 2 occasions on 12/25/24.
Plan of correction
The Health and Wellness Director or designee will ensure that medical procedures or treatments ordered by a physician or other prescriber be provided according to their instructions and are documented. Cart audits will be conducted weekly to ensure continued compliance.
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed after a fall.
Evidence
  1. Resident #1 fell per nursing notes on 11/25/2024, 8/20/2024, and 7/11/2024; however, the last fall risk rating for Resident #1 was completed on 6/22/2024.
Plan of correction
An updated Fall Risk Assessment will be completed on resident #1. The Health and Wellness Director or designee will ensure that a Fall Risk Assessment is completed at least annually and following each fall to ensure continued compliance.
22VAC40-73-680-I
Based on record review, the facility failed to ensure the MAR include dosage.
Evidence
  1. Resident #1 has sliding scale order of Humalog 2 times daily. The MAR does not consistently indicate the number of units administered based on the resident’s blood glucose level.
Plan of correction
An indication for the number of units of sliding scale insulin will be added to the MAR for resident #1. The Health and Wellness Director or designee will ensure that the MAR includes dosage for continued compliance.
22VAC40-73-450-F
Based on record review and interview, the facility failed to review and update individualized service plans as needed for a significant change of a resident’s condition.
Evidence
  1. Nursing notes for Resident #1 indicate Resident #1 has refused to walk following a fall on 11/25/24.
  2. Nursing notes and interviews with staff also indicate the resident is two-person assist with care.
  3. The ISP for Resident #1 (dated 8/22/2024) does not address this change in condition in the resident’s mobility and level of assistance. Resident #1’s ISP also does not indicate the resident’s use of a wheelchair for mobility. Throughout Resident #1’s ISP, it indicates the resident requires the help of one staff member as well.
Plan of correction
An updated ISP will be completed for resident #1. The Health and Wellness Director or designee will ensure that an updated ISP is completed for a significant change of a resident’s condition.
22VAC40-73-680-D
Based on record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. The MAR for Resident #1 indicates Resident #1 did not receive the following medications on the following days: Aspirin 81mg tab on 9/1/24-9/3/24, Augementin 875-125 mg tab 9/9/24-9/23/24, Calcium Antacid 500mg tab on 6/28/24 and 7/25/24, Calmoseptine ointment on 12/6/24, Cetirizine 10 mg tab on 5/6/24-5/10/24, 5/14/24, 6/28/24, 7/15/24-7/25/24, and 1/25/25, Gabapentin 100 mg cap on 11/19/24-11/27/24 and 11/29/24-12/3/24, Humalog on 5/13/24 and 11/22/24, Coenzyme 100mg cap on 7/23/24-7/25/24, 7/28/24-8/8/24, 8/12/24-8/22/24, 1/25/25, and 1/26/25, Colgate Peroxyl Rinse on 8/30/24-9/6/24, 9/10/24, 9/15/24-9/19/24, 9/21/24-10/5/24, 1/17/25-1/19/25, and 1/21/25-1/31/25, Lidocaine Pad on 7/12/24-7/15/24, 9/9/24, 10/9/24, and 10/24/24, Losartan 100 mg tab on 1/25/25 and 1/26/25, Macrobid 100 mg cap on 6/30/24 and 12/2/24, Multi-Vitamin tab 1/11/25-1/13/25, 1/25/25, and 1/26/25, Quetiapine 25 mg tab on 12/4/24-12/11/24 and 12/31/24, Sodium Chloride 1gm tab on 5/3/24, 9/24/24-10/28/24, 10/30/24-11/2/24, 11/4/24, 1/25/25, and 1/26/25, Synthroid 175mcg on 7/13/24, 8/24/24, 9/7/24, 9/9/24, 1/23/25, 1/24/25, 1/28/25, and 1/30/25, and Vitamin D3 5000IU tab on 5/3/24, 5/6/24, and 1/11/25-1/16/25.
Plan of correction
The Health and Wellness Director or designee will ensure that medications are administered in accordance with the physician’s or other prescriber’s instructions. Cart audits will be conducted weekly to ensure continued compliance.
December 17, 2024Complaint survey5 violations
Inspection dates
12/17/2024; 12/19/2024
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/17/2024 from 10:25 am to 3:00 pm and 12/19/2024 from 10:00 am to 2:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 11/21/2024 regarding allegations in the area(s) of: Personnel, Staffing and Supervision, Resident Care and Related Services, Buildings and Grounds, and Additional Requirements for Facilities that Care for Adults with Serious Cognitive Impairments. Number of residents present at the facility at the beginning of the inspection: 62 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 4 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 5 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Personnel, Resident Care and Related Services, and Buildings and Grounds. A violation notice was issued; any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-260-A
Based on record review, the facility failed to ensure each direct care staff member maintain current certification in first aid from the American Red Cross, American Heart Association, National Safety Council, American Safety and Health Institute, community college, hospital, volunteer rescue squad, or fire department.
Evidence
  1. Staff #1 was unable to provide a current certification in first aid for Staff #2 who works as direct care staff during the onsite inspection conducted on 12/17/2024 and 12/19/2024.
Plan of correction
Staff #2 participated in a first aid class given by the American Heart Association on 10/8/24. Staff #1 received a copy of staff #2’s certification from the instructor on 1/2/25. The Executive Director or designee will ensure that each direct care staff member maintains current certification in first aid to ensure continued compliance.
22VAC40-73-930-D
Based on record review, the facility failed to ensure that for each resident with an inability to use the signaling device, in addition to any other services, once the resident has gone to bed each evening until the resident has arisen each morning, at a minimum, direct care staff make rounds no less often than every two hours, except that rounds may be made on a different frequency if requested by the resident and agreed to by the facility.
Evidence
  1. Staff #1 was unable to provide documentation of rounds on the evening of 10/12/2024/early morning of 10/13/2024 during the onsite inspection conducted on 12/17/2024 and 12/19/2024.
  2. During onsite inspection on 12/19/2024, from 11/15/2024 to 12/19/2024, there was only documentation of rounds no less often than every two hours for each resident with an inability to use the signaling device within the safe, secure environment completed on 11/15/2024, 11/20/2024, and 11/21/2024.
Plan of correction
The Executive Director, Health and Wellness Director or designee will ensure that the staff are documenting 2 hour rounds for each resident with an inability to use the signaling device once the resident has gone to bed each evening until the resident has arisen each morning. Daily audits will be conducted to ensure continued compliance.
22VAC40-73-200-D
Based on record review and interview, the facility failed to obtain a copy of the certificate issued or other documentation indicating that the person has met one of the requirements of subsection C of this section, which shall be part of the staff member's record in accordance with 22VAC40-73-250.
Evidence
  1. Staff #1 was unable to provide a copy of the certificate issued or other documentation indicating that the person has met one of the requirements of subsection C of this section for Staff #5 during the onsite inspection conducted on 12/17/2024 and 12/19/2024.
Plan of correction
Staff #1 received a copy of staff #5’s certification on 12/20/24 from staff #5’s home branch. The Executive Director or designee will ensure that a copy of the certificate issued or other documentation indicating that the person has met one of the requirements of subsection C of this section is obtained and is a part of the staff member’s record prior to the staff member working on the floor to ensure continued compliance.
22VAC40-73-680-D
Based on record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. The September and October 2024 MAR for Resident #1 indicates the resident was not administered 1 dose of Cephalexin on 9/6/2024, 2 doses of Eliquis on 9/26/2024, 10/8/2024, and 10/9/2024, and 1 dose of Probiotic on 9/6/2024.
Plan of correction
The Health and Wellness Director or designee will ensure that medications are administered in accordance with the physician’s or other prescriber’s instructions. Cart audits will be conducted weekly to ensure continued compliance.
22VAC40-73-460-A
Based on video
Evidence
  1. and interview, the facility failed to assume general responsibility for the health, safety, and well-being of the residents. Evidence:
  2. On the early morning of 10/13/2024, Resident #1 was found unresponsive.
  3. Video evidence shows Resident #1 was transferred from the bed to the ground in an unsafe manner to perform CPR by staff.
Plan of correction
The Executive Director, Health and Wellness Director or designee will provide additional transfer training to the staff to ensure that the general responsibility for the health, safety, and well-being of the residents is assumed in order to ensure continued compliance.
December 17, 2024Complaint survey1 violation
Inspection dates
12/17/2024; 12/19/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/17/2024 from 10:25 am to 3:00 pm and 12/19/2024 from 10:00 am to 2:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Two complaints were received by VDSS Division of Licensing on 12/02/2024 and 12/09/2024 regarding allegations in the area(s) of: Admission, Retention, and Discharge of Residents, Resident Care and Related Services, Buildings and Grounds, and Additional Requirements for Facilities that Care for Adults with Serious Cognitive Impairments. Number of residents present at the facility at the beginning of the inspection: 62 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 5 Additional Comments/Discussion: Timecards and schedule of staff were reviewed for the month of December. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services. A violation notice was issued; any violation(s) not related to the (complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-460-B
Based on record review and interview, the facility failed to ensure care provision and service delivery be resident-centered to the maximum extent possible and include prompt response by staff to resident needs as reasonable to the circumstances.
Evidence
  1. On 11/30/2024, the average time for staff to respond to Resident #1’s call bell was approximately 1 hour and 2 minutes per documentation.
  2. On 12/01/2024, the average time for staff to respond to Resident #1’s call bell was approximately 2 hours and 28 minutes per documentation.
  3. During the onsite inspection on 12/19/2024, the average call bell response time for the past week were reviewed for additional residents. The average call bell response time for the past week for Resident #2 was 45 minutes.
  4. Staff #1 provided a Pull Cord Response Time policy and procedure which indicates staff should respond to pull cord alerts within 9-12 minutes.
Plan of correction
Re-education was provided to the staff regarding the length of time expected to answer a resident’s call bell. The Executive Director or designee will ensure that there is a prompt response by the staff to resident needs as reasonable to the circumstances by reviewing call bell reports and conducting random audits to ensure continued compliance.
December 17, 2024Complaint survey4 violations
Inspection dates
12/17/2024; 12/19/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/17/2024 from 10:25 am to 3:00 pm and 12/19/2024 from 10:00 am to 2:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 11/21/2024 regarding allegations in the area(s) of: Resident Care and Related Services and Buildings and Grounds. Number of residents present at the facility at the beginning of the inspection: 62 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 1 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services. A violation notice was issued; any violation(s) not related to the (complaint(s)/self-report) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-680-D
Based on record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. Resident #1 did not receive Furosemide from 6/17/2024-7/24/2024 and 8/17/2024-8/22/2024 which was ordered to be administered 2 times a day per their June, July, and August 2024 MAR. Resident also did not receive Mirtazapine from 7/12/2024-7/15/2024 per the July 2024 MAR.
  2. Resident #1 did not receive Ozempic on 9/1/2024 and 9/15/2024 per their September 2024 MAR.
  3. Resident #1 did not receive the following medications on the following days per their November and October 2024 MAR: 1 dose of Acetaminophen on 11/5/2024, Haloperidol on 11/1/2024 and 11/2/2024, Latanoprost on 11/1/2024, total of 19 doses of Morphine from 10/30/2024-11/3/2024 and 4 doses on 11/9/2024, 1 dose of Simbrinza on 11/1/2024, and 1 dose of Stellalife on 11/1/2024.
Plan of correction
Resident #1 has passed away on hospice services. The Health and Wellness Director or designee will ensure that medications are administered in accordance with the physician’s or other prescriber’s instructions. Cart audits will be conducted weekly to ensure continued compliance.
22VAC40-73-460-H
Based on record review, the facility failed to ensure that personal assistance and care are provided to each resident as necessary so that the needs of the resident are met.
Evidence
  1. The task sheet documentation for Resident #1 does not indicate the resident received or attempted to receive bathing at least twice a week from 10/10/2024-10/22/2024 and 10/25/2024-11/7/2024.
Plan of correction
Resident #1 has passed away on hospice services. The Health and Wellness Director, Executive Director or designee will ensure that task completion and/or attempts made to complete a task are documented daily to ensure that personal assistance and care are provided to each resident as necessary so that the needs of the resident are met and to ensure continued compliance.
22VAC40-73-650-A
Based on record review and interview, the facility failed to ensure no medication be started, changed, or discontinued by the facility without a valid order from a physician or other prescriber.
Evidence
  1. Staff #1 was unable to provide all valid orders for Resident #1 during the 12/17/2024 and 12/19/2024 inspection to include a change to Resident #1’s Morphine from every 6 hours to 4 hours on 11/8/2024, the discharge order for Ozempic on 9/17/2024, and the order to start Trulicity on 9/24/2024.
Plan of correction
Resident #1 has passed away on hospice services. The Health and Wellness Director or designee will ensure that no medication be started, changed, or discontinued without a valid order from a physician or other prescriber. Cart audits will be conducted weekly to ensure continued compliance.
22VAC40-73-610-D
Based on record review, the facility failed to ensure when a diet is prescribed for a resident by his physician or other prescriber, it be prepared and served according to the physician's or other prescriber's orders.
Evidence
  1. Resident #1 admitted to the facility with a regular diet per their admitting physical examination report dated 05/17/2024.
  2. Resident #1 discharged from the hospital on 07/19/2024 with a diabetic diet noted; however, there was no indication of this change within Resident #1’s record.
Plan of correction
Resident #1 has passed away on hospice services. The Health and Wellness Director or designee will ensure that any changes to a physician’s order are noted and updated in the resident’s record to include when a new diet order is prescribed. It will be prepared and served according to the physician’s or other prescriber’s orders to ensure continued compliance.
November 4, 2024Complaint survey4 violations
Inspection dates
11/04/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 11/04/2024 from 10:10 am to 11:38 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 10/30/2024 regarding allegations in the area(s) of: Resident Care and Related Services and Buildings and Grounds. Number of residents present at the facility at the beginning of the inspection: 64 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 3 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation(s) of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-930-D
Based on record review, the facility failed to ensure that for each resident with an inability to use the signaling device, in addition to any other services, once the resident has gone to bed each evening until the resident has arisen each morning, at a minimum, direct care staff make rounds no less often than every two hours, except that rounds may be made on a different frequency if requested by the resident and agreed to by the facility. The facility shall document the rounds that were made, which shall include the name of the resident, the date and time of the rounds, and the staff member who made the rounds.
Evidence
  1. Staff #1 acknowledged Resident #1 is unable to utilize the signaling device.
  2. There was no documentation of rounds no less often than every two hours after Resident #1 has gone to bed each evening until the resident has arisen each morning.
Plan of correction
Re-education was provided to the staff regarding the requirement of making rounds every two hours for residents with an inability to use the signaling device. The Executive Director or designee will ensure that there is documentation of rounds no less often than every two hours once a resident with the inability to use the signaling device has gone to bed each evening until the resident has arisen each morning unless a request has been made for a different frequency by the resident or POA.
22VAC40-73-460-B
Based on record review and interview, the facility failed to ensure care provision and service delivery be resident-centered to the maximum extent possible and include prompt response by staff to resident needs as reasonable to the circumstances.
Evidence
  1. On 10/21/2024, the average time for staff to respond to Resident #1’s call bell was approximately 42 minutes per documentation.
  2. On 11/14/2024, the call bell for Resident #1 was pushed at 10:12 am. Staff did not respond to the call bell until 10:41 am upon notification the call bell was pushed.
  3. Staff #2 indicated staff should respond to call bells within 5 minutes.
Plan of correction
Re-education was provided to the staff regarding the length of time expected to answer a resident’s call bell. The Executive Director or designee will ensure that there is a prompt response by the staff to resident needs as reasonable to the circumstances.
22VAC40-73-460-D
Based on record review, the facility failed to provide supervision of resident schedules, care, and activities, including attention to specialized needs, such as prevention of falls.
Evidence
  1. Resident #1 fell per nursing notes on at least 9 times in October 2024 and 3 times in September 2024; however, Resident #1’s care plan was last updated 06/30/2024 and there were no additional interventions initiated to prevent or reduce risk of subsequent falls.
Plan of correction
Resident #1 has passed away on hospice services. The Health and Wellness Director or designee will ensure that an updated ISP is completed for a significant change of a resident’s condition to include attention to specialized needs, such as prevention of falls.
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed after a fall.
Evidence
  1. Resident #1 fell per nursing notes on at least 9 occasions in October 2024; however, there were only 3 fall risk ratings completed in October 2024 for Resident #1 in their record.
Plan of correction
Resident #1 has passed away on hospice services. The Health and Wellness Director or designee will ensure that a Fall Risk Assessment is completed at least annually and following each fall for our residents to ensure continued compliance.
October 1, 2024Inspection16 violations
Inspection dates
10/01/2024, 10/03/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Technical assistance
22VAC40-73-970
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/01/2024 from 8:40 am to 4:15 pm and 10/03/2024 from 1:15 pm to 5:32 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 63. The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 6 Number of staff records reviewed: 3 Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 3 Observations by licensing inspector: Lunch and an activity were observed. A medication pass observation was completed for 4 residents. The following were reviewed: resident and staff records, medication carts, call bells, and water temperatures. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-450-F
Based on record review, the facility failed to review and update individualized service plans as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #2 was admitted to the hospital on 07/28/2024 after a significant change; however, there was not an updated ISP for Resident #2 upon readmission to the facility. The last ISP for Resident #2 was completed on 07/01/2024.
Plan of correction
An updated ISP will be completed for resident #2. The Health and Wellness Director or designee will ensure that an updated ISP is completed for a significant change of a resident’s condition.
22VAC40-73-680-D
Based on observation and record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. The following medications for Resident #2 were not available for administration per the September 2024 MAR: Darifenacin 7.5mg tablet on 9/3/24, Docusate Sodium 100mg tablet on 9/1/24-9/3/24, Ferrous Sulfate 325mg tablet on 9/1/24-9/3/24, Ginkgo Bilob 60mg capsule on 9/30/24, Haloperidol 2mg/ml on 9/17/24, Melatonin 10mg capsule on 9/1/24, Memantine 5mg tablet on 9/30/24, Multivitamin tablet on 9/1/24-9/3/24, Vitamin D 50mcg tablet on 9/1/24-9/3/24, Vitamin B-121000mg tablet on 9/30/24, Vitamin C 500mg tablet on 9/1/24-9/3/24, and Nystop Powder on 9/1/24 and 9/3/24.
  2. The following medications for Resident #4 were not available for administration per the September 2024 MAR: Furosemide 20mg tablet on 9/10/24 and 9/11/24, Januvia 50mg tablet on 9/9/24, Lidocaine 4% patch on 9/11/24, and Gabapentin 800mg tablet on 9/6/24-9/9/24 (8 doses), 9/11/24, 9/12/24, and 9/15/24-9/18/24 (5 doses).
  3. The following medications for Resident #5 were not available for administration per the September 2024 MAR: Acetaminophen 500mg tablets on 9/24/24, 9/26/24, and 9/27/24, and Haloperidol 2mg/ml on 9/24/24, 9/26/24, and 9/27/24.
Plan of correction
Medications are available as ordered for residents #2, #4, and #5. The Health and Wellness Director or designee will ensure that medications be administered in accordance with the physician’s instructions to ensure continued compliance.
22VAC40-73-1110-B
Based on record review, the facility failed to ensure six months after placement of the resident in the safe, secure environment and annually thereafter, the licensee, administrator, or designee perform a review of the appropriateness of each resident's continued residence in the special care unit.
Evidence
  1. Resident #1 has resided in the safe, secure environment since 10/23/2023; however, there was no review of appropriateness for continued residence in the special care unit in Resident #1’s record.
Plan of correction
A review of appropriateness for continued residence in the special care unit will be obtained for resident #1. The Executive Director or designee will obtain a review of appropriateness for continued residence in a special care unit six months after placement and annually thereafter to ensure continued compliance.
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed at least annually and after a fall.
Evidence
  1. Resident #1 fell per nursing notes on 02/11/2024; however, Resident #1 did not have a fall risk rating in their record after this fall. The last fall risk rating for Resident #1 was completed on 11/30/2023.
  2. Resident #2 fell per nursing notes on 09/01/2024 and 10/02/2024; however, there is not a completed fall risk rating in the record of Resident #2 after each of the falls listed. The last fall risk rating for Resident #2 was completed on 06/30/2024.
  3. Resident #5 fell per nursing notes on 07/18/2024 and 07/21/2024; however, there is not a completed fall risk rating in the record of Resident #2 after each of the falls listed. The last fall risk rating for Resident #5 was completed on 07/02/2024.
  4. Resident #6 did not have a fall risk rating completed within the last 12 months in their resident record.
Plan of correction
An updated Fall Risk Assessment will be completed on residents #1, #2, #5, and #6. The Health and Wellness Director or designee will ensure that a Fall Risk Assessment is completed at least annually and following each fall to ensure continued compliance.
22VAC40-73-930-D
Based on record review, the facility failed to ensure that for each resident with an inability to use the signaling device, in addition to any other services, once the resident has gone to bed each evening until the resident has arisen each morning, at a minimum, direct care staff make rounds no less often than every two hours, except that rounds may be made on a different frequency if requested by the resident and agreed to by the facility.
Evidence
  1. Staff were unable to provide documentation of rounds no less often than every two hours for each resident with an inability to use the signaling device for review during the onsite inspection. There was no evidence indicating the rounds are completed at this time.
Plan of correction
Documentation of rounds for residents unable to use the signaling device once the resident has gone to bed until the resident awakes, will be re-implemented. The Health and Wellness Coordinator, Executive Director, or designee will ensure that direct care staff make rounds no less than every two hours to ensure continued compliance.
22VAC40-73-260-A
Based on record review, the facility failed to ensure each direct care staff member maintain current certification in first aid from the American Red Cross, American Heart Association, National Safety Council, American Safety and Health Institute, community college, hospital, volunteer rescue squad, or fire department.
Evidence
  1. Staff #3 (hired 10/14/2019) and Staff #4 (hired 01/10/2024) work as direct care staff and do not have a current certification in first aid.
Plan of correction
A first aid class was held on 10/8/24 and staff #3 and staff #4 were in attendance and are now currently certified. The Executive Director or designee will ensure that direct care staff members maintain current certification in first aid to ensure continued compliance.
22VAC40-73-550-G
Based on record review, the facility failed to annually review the rights and responsibilities of residents with each resident, or their legal representative or responsible individual as stipulated in subsection H of this section.
Evidence
  1. The records of Resident #5 and Resident #6 did not include a current written acknowledgement of having been so informed of the review of the rights and responsibilities of residents within the last year.
Plan of correction
A request of review of the rights and responsibilities of residents was sent to the legal representatives of residents #5 and #6 on 10/3/2024. The Executive Director or designee will annually review the rights and responsibilities of residents with each resident, or their legal representative to ensure continued compliance.
22VAC40-73-650-A
Based on record review and interview, the facility failed to ensure no medication be started, changed, or discontinued by the facility without a valid order from a physician or other prescriber.
Evidence
  1. A physician order sheet was signed by Resident #2’s physician on 09/09/2024. There was a noted change to the following medications: Donepezil 5mg tablet, Haloperidol 2mg/ml, Quetiapine 200mg tablet, Vitamin D 500mcg tablet, and Vitamin C 500mg tablet. The September 2024 MAR indicates the following: Donepezil 5mg tablet was discontinued on 09/13/2024, Haloperidol 2mg/ml was discontinued on 09/13/2024 and started again on 09/16/2024, Quetiapine 200mg tablet was discontinued 09/13/2024, Vitamin D 500mcg tablet was discontinued 09/13/2024, and Vitamin C 500mg tablet was discontinued 09/13/2024. Staff #1 was unable to verify or clarify the orders for these medications during the onsite inspection.
  2. Staff #1 was unable to provide signed physician orders for the following medications of Resident #4 during the onsite inspection: Aspirin 81mg tablet, Glimepiride 4mg tablet, Januvia 50mg tablet, Lidocaine 4% patch, PotCl 20meq tablet, and Verapamil 180mg tablet.
Plan of correction
An updated signed physician’s order will be obtained for resident #2 to reflect the noted changes made on 9/9/24 as well as resident #4’s current medications. The Health and Wellness Director or designee will ensure that no medications are started, changed or discontinued by the facility without a valid physicians order to ensure continued compliance.
22VAC40-73-1100-A
Based on record review, the facility failed to obtain the written approval of one of the following persons listed in the standard of placing a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia in a safe, secure environment.
Evidence
  1. Resident #1 admitted to the safe, secure environment on 10/23/2023 and did not have documentation of approval for placement in a special care unit in their record.
Plan of correction
Written approval for placement in a safe, secure environment will be obtained for resident #1. The Executive Director or designee will obtain the written approval for placement upon admission into a safe, secure environment to ensure continued compliance.
22VAC40-73-440-A
Based on record review, the facility failed to ensure the UAI for residents be completed prior to admission, at least annually, and whenever there is a significant change in the resident's condition.
Evidence
  1. Resident #2 was admitted to the hospital on 07/28/2024 after a significant change; however, there was not an updated UAI for Resident #2 upon readmission to the facility. The last UAI for Resident #2 was completed on 06/30/2024.
  2. Staff #1 confirmed the UAI completed for Resident #5 (dated 07/02/2024) does not accurately reflect the assistance required by the resident.
  3. Resident #6 did not have a UAI in their record completed within the last 12 months.
Plan of correction
An updated UAI will be completed for residents #2, #5, and #6. The Health and Wellness Director or designee will ensure that a UAI is completed for residents prior to admission, at least annually, and whenever there is a significant change in the resident’s condition to ensure continued compliance.
22VAC40-73-640-A
Based on observation, the facility failed to implement their methods to prevent the use of outdated medications based off their written plan for medication management.
Evidence
  1. The following expired medications were observed on the medication carts at the facility: PRN Glucose 4gm chewable tablets expired 03/29/2023 for Resident #3, Propranolol Hcl 20mg tablets expired 07/31/2024 and Gemfibrozil 600mg tablets expired 03/31/2024 for Resident #7, Aspirin 81mg tablets expired 07/2024 for Resident #8, PRN Loperamide Hcl 2mg capsules expired 05/16/2024 for Resident #9, and PRN Ibuprofen 600mg tablets expired 07/08/2024 for Resident #10.
Plan of correction
Expired medications have been removed from the medication carts. The Health and Wellness Director or designee will ensure that audits are completed and methods are implemented to prevent the use of outdated medications to ensure continued compliance.
22VAC40-73-980-C
Based on record review, the facility failed to ensure first aid kits be checked at least monthly to ensure that all items are present and items with expiration dates are not past their expiration date.
Evidence
  1. There was no documentation of the monthly checks of the first aid kit for 2024.
Plan of correction
The first aid kits will be checked to ensure that all items are present and not past their expiration dates. The Executive Director or designee will complete a monthly audit to ensure continued compliance.
22VAC40-73-660-A-1
Based on observation, the facility failed to ensure the medication cart be locked.
Evidence
  1. Upon a tour of the safe, secure environment around 8:48 am, the door to the medication room was open with the medication cart noted to be unlocked, open, and unattended.
Plan of correction
Re-education was provided to the licensed medication aides regarding keeping the medication cart locked when unattended. The Health and Wellness Director, Executive Director, or designee will ensure that the medication cart remains locked when unattended to ensure continued compliance.
22VAC40-90-40-B
Based on record review, the facility failed to obtain a criminal history record report on or prior to the 30th day of employment for each employee.
Evidence
  1. Staff #5 was hired on 10/13/2023; however, their criminal history record report was not completed until 11/30/2023.
Plan of correction
Staff #5’s criminal history record was obtained on 11/30/2023. The Executive Director or designee will ensure to obtain a criminal history record prior to the 30th day of employment for each employee to ensure continued compliance.
22VAC40-73-690-G
Based on record review, the facility failed to act in response to the recommendations noted in subsection F of this section.
Evidence
  1. A pharmacy medication review was conducted in 08/27/2024. Resident #6’s review included a recommendation for physician review and response; however, there was no documentation that the recommendation was sent for physician review and response at the time of inspection.
Plan of correction
A recommendation will be sent for physician review and response for resident #6. The Health and Wellness Director or designee will ensure that the facility acts in response to the recommendations noted during the pharmacy medication review to ensure continued compliance.
22VAC40-73-680-I
Based on record review, the facility failed to ensure the MAR include dosage and a diagnosis, condition, or specific indications for administering the drug or supplement.
Evidence
  1. The following medications for Resident #2 did not include a diagnosis on the September 2024 MAR: Donepezil 5mg tablet, Ferrous Sulfate 325mg tablet, Haloperidol 2mg/ml, Melatonin 3mg tablet, Multivitamin tablet, Vitamin D 50mcg tablet, Vitamin C 500mg tablet, and Docusate Sodium 100mg tab.
  2. The following medications for Resident #3 did not include a diagnosis on the September 2024 MAR: Atorvastatin 40mg tablet, Donepezil 10mg tablet, Duloxetine 60mg tablet, Finasteride 5mg tablet, Furosemide 20mg tablet, Furosemide 20mg tablet, Lantus, Novolog, Pantoprazole 40mg tablet, and Lidocaine 4% patch. Resident #3 also has a sliding scale order of Novolog 3 times daily with each meal. The MAR does not consistently indicate the number of units administered based on the resident’s blood glucose level.
  3. The following medications for Resident #4 did not include a diagnosis on the September 2024 MAR: Aspirin 81mg tablet and Nystop Powder.
  4. The following medications for Resident #5 did not include a diagnosis on the September 2024 MAR: Haloperidol 2mg/ml, Quetiapine 25mg tablet, and Quetiapine 50mg tablet.
  5. The following medications for Resident #6 did not include a diagnosis on the September 2024 MAR: Cephalexin 500mg capsule, Fosfomycin 3gm Powder, Ipratropium Spray, Gaviscon Tablets, and Mucinex 600mg tablet.
Plan of correction
Diagnoses will be added to the MAR for residents #2, #3, #4, #5 and #6 as well as an indication for the number of units of sliding scale insulin for resident #3. The Health and Wellness Director or designee will ensure that the MAR includes dosage and a diagnosis for continued compliance.
August 9, 2024Complaint survey2 violations
Inspection dates
08/09/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 08/09/2024 from 1:10 pm to 2:50 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Two complaints were received by VDSS Division of Licensing on 07/31/2024 regarding allegations in the area(s) of: Resident Care and Related Services, Buildings and Grounds, and Emergency Preparedness. Number of residents present at the facility at the beginning of the inspection: 64 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 1 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 3 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the (allegation(s)/self-report); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services. A violation notice was issued; any violation(s) not related to the (complaint(s)/self-report) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-460-F
Based on record review, the facility failed to notify the next of kin, legal representative, designated contact person, or, if applicable, any responsible social agency of any incident of a resident falling, whether or not it results in injury. This notification shall occur as soon as possible but no later than 24 hours from the time of initial discovery or knowledge of the incident. The resident's record shall include documentation of the notification, including date, time, caller, and person or agency notified.
Evidence
  1. Resident #1 fell per nursing notes on 7/28/24; however, there was no documentation Resident #1’s designated contact person was notified of the fall.
Plan of correction
The Branch will notify the next of kin, legal representative, designated contact person, or if applicable, any responsible social agency of any incident of a resident falling, whether or not it results in injury. The Medication Technician or designee will ensure that notification occurs as soon as possible but no later than 24 hours from the time of initial discovery or knowledge of the incident to ensure continued compliance.
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed after a fall.
Evidence
  1. Resident #1 fell per nursing notes on 6/22/24, 6/25/24, and 7/28/24; however, Resident #1 did not have a fall risk rating in their record.
  2. Resident #2 fell per nursing notes on 7/22/24, 7/23/24, and 7/29/24 (twice); however, there is not a completed fall risk rating in the record of Resident #2 after each of the falls listed.
Plan of correction
The Health and Wellness Director completed a Fall Risk Assessment on resident #1 on 8/9/24. An updated Fall Risk Assessment will be completed on resident #2 on 8/30/24. The Health and Wellness Director or designee will ensure that a Fall Risk Assessment is completed following each fall to ensure continued compliance.
July 2, 2024Complaint survey3 violations
Inspection dates
07/02/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 07/02/2024 from 1:40 pm to 2:55 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 06/28/2024 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 67 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 2 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation(s) of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the (complaint(s)/self-report) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-650-F
Based on documentation, the facility failed to ensure whenever a resident is admitted to a hospital for treatment of any condition, the facility obtain new orders for all medications and treatments prior to or at the time of the resident's return to the facility. The facility shall ensure that the primary physician is aware of all medication orders and has documented any contact with the physician regarding the new orders.
Evidence
  1. Resident #1 was admitted to the hospital on 06/13/2024; however, the facility did not obtain new orders for all medications prior to or at the time of the resident’s return to the facility on 06/15/2024. The facility received clarification on the hospital’s orders on 06/21/2024.
  2. There was no evidence or documentation the primary physician of Resident #1 was made aware or contacted of all medication orders.
Plan of correction
The Health and Wellness Director has reached out to the resident’s PCP to reconcile their medication list. The Health and Wellness Director or designee will ensure that a discharge summary is received upon the resident’s return to the branch. The Health and Wellness Director or designee will communicate with the medication technician on duty to ensure that the discharge summary with all new orders for medications and/or treatments has been received, and if not received, will reach out to the hospital to request a copy. The Health and Wellness Director or designee will ensure that a copy of the discharge summary is referred to the PCP for review in order to ensure continued compliance.
22VAC40-73-680-D
Based on documentation, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. The physician order noted on the discharge summary dated 06/15/2024 indicates Resident #1 should continue to receive Amlodipine 5mg tablet upon discharge; however, the resident did not receive this medication from 06/16/2024-06/20/2024 and was discontinued on 06/22/2024.
  2. The physician order noted on the discharge summary dated 06/15/2024 indicates Resident #1 should continue to receive Aspirin 325mg tablet upon discharge; however, the resident did not receive this medication on 06/16/2024-06/20/2024, 06/23/2024-06/28/2024, and 06/30/2024.
  3. The physician order noted on the discharge summary dated 06/15/2024 indicates Resident #1 should continue to receive Calcium+D3 600-800 tablet upon discharge; however, the resident did not receive this medication on 06/17/2024-06/20/2024 and 06/24/2024-06/27/2024.
  4. The physician order noted on the discharge summary dated 06/15/2024 indicates Resident #1 should start Cefuroxime 500mg tablet 2 times daily for 7 days upon discharge; however, the June 2024 MAR has the start date of 06/21/2024 with Resident #1 receiving only 2 doses from 06/21/2024 to 06/28/2024.
  5. The physician order noted on the discharge summary dated 06/15/2024 indicates a change in Resident #1’s Vitamin D medication. The order read to discontinue Vitamin D 50mcg 1 time daily upon discharge and to start Vitamin D 50000-unit capsule once a week on 06/21/2024. The June 2024 MAR indicates Resident #1 received Vitamin 50mcg tablet on 06/21/2024.
Plan of correction
The Health and Wellness Director or designee will complete a weekly audit of QuickMar to monitor for medication administration as ordered by the PCP to ensure continued compliance.
22VAC40-73-680-C
Based on documentation, the facility failed to ensure medications be administered not earlier than one hour before and not later than one hour after the facility's standard dosing schedule, except those drugs that are ordered for specific times, such as before, after, or with meals.
Evidence
  1. During a review of the June 2024 MAR for Resident #1, an Amlodipine 5mg tablet is to be administered once daily; however, it was not administered from 07/01/2024-7/08/2024 as it was unavailable for administration.
Plan of correction
The Health and Wellness Director or designee will complete a weekly audit of QuickMar to monitor for medication administration as ordered by the PCP to ensure continued compliance.
May 22, 2024Inspection4 violations
Inspection dates
05/22/2024
Areas reviewed
22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 05/22/2024 from 10:52 am to 11:37 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 05/07/2024 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 61 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 2 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-450-C
Based on record review, the facility failed to ensure the comprehensive ISP include a description of current identified needs and written description of what services will be provided to address identified needs.
Evidence
  1. The notes for Resident #1 indicates the resident had exit seeking behavior on 04/26/2024 and 04/29/2024.
  2. The UAI for Resident #1 dated 02/14/2024 indicates the resident wanders weekly or more and “exit seeking behaviors more noticeable with sundowning.”
  3. Resident #1 exited the main entrance unattended on 05/07/2024.
  4. Prior to the 05/07/2024 incident, the current care plan dated 07/24/2023 for Resident #1 indicates the resident was not a wander/elopement risk with no noted behaviors.
  5. The care plan for Resident #1 did not accurately address the resident’s exit seeking behaviors prior to the 05/07/2024 incident.
Plan of correction
The Health and Wellness Director updated the comprehensive ISP to address the resident’s exit seeking behaviors. The Health and Wellness Director or designee will ensure that the comprehensive ISP is updated with any changes as needed to ensure continued compliance.
22VAC40-73-1090-A
Based on record review and interview, the facility failed to ensure prior to admission to a safe, secure environment, residents have been assessed by an independent clinical psychologist licensed to practice in the Commonwealth or by an independent physician as having a serious cognitive impairment due to a primary psychiatric diagnosis of dementia with an inability to recognize danger or protect his own safety and welfare.
Evidence
  1. Resident #1 admitted to the safe, secure environment on 05/15/2024 and did not have a completed assessment of serious cognitive impairment in their record.
Plan of correction
The Health and Wellness Director obtained the completed assessment of serious cognitive impairment to include the signature from the nurse practitioner. The Health and Wellness Director or designee will ensure the completion of an assessment of serious cognitive impairment is completed by the nurse practitioner or independent clinical psychologist prior to a resident’s admission to a safe, secure environment to ensure continued compliance.
22VAC40-73-1100-A
Based on record review, the facility failed to obtain the written approval of one of the following persons listed in the standard of placing a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia in a safe, secure environment.
Evidence
  1. Resident #1 admitted to the safe, secure environment on 05/15/2024 and did not have documentation of approval for placement in a special care unit in their record.
Plan of correction
The Executive Director obtained the written approval of the resident’s POA for placement in a safe, secure environment. The Executive Director or designee will obtain written approval of one of the following persons listed in the standard prior to placing a resident with a serious cognitive impairment in a safe, secure environment to ensure continued compliance.
22VAC40-73-460-D
Based on record review, the facility failed to provide supervision of resident schedules, care, and activities, including attention to specialized needs, such as prevention of falls and wandering from the premises.
Evidence
  1. The notes for Resident #1 indicate on 04/26/2024 and 04/29/2024 the resident has shown exit seeking behaviors.
  2. The ISP for Resident #1 dated 07/24/2023 does not indicate the resident as a wander/elopement risk with no noted behaviors.
  3. Resident #1 exited the main entrance unattended, fell, and sustained a closed fracture of the nasal bone on 05/07/2024.
Plan of correction
Resident was transferred to the special care unit for safety and to prevent wandering from the premises unsupervised. The Health and Wellness Director or designee will monitor and provide supervision of resident schedules, care and activities, to include attention to specialized needs to ensure continued compliance.
April 2, 2024Complaint survey0 violations
Inspection dates
04/02/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Technical assistance
22VAC40-73-280
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 04/02/2024 from 10:35 am to 11:35 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 03/28/2024 regarding allegations in the area(s) of: Staffing and Supervision and Additional Requirements for Facilities that Care for Adults with Serious Cognitive Impairments. Number of residents present at the facility at the beginning of the inspection: 63 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 0 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Additional Comments/Discussion: Reviewed items related to complaint. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
February 27, 2024Complaint survey2 violations
Inspection dates
02/27/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/27/2024 from 9:35 am to 11:00 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 02/26/2024 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 65 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 2 Additional Comments/Discussion: The medication cart was reviewed. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation(s) of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the (complaint(s)/self-report) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-680-C
Based on documentation, the facility failed to ensure medications be administered not earlier than one hour before and not later than one hour after the facility's standard dosing schedule, except those drugs that are ordered for specific times, such as before, after, or with meals.
Evidence
  1. During review of the MAR and physician orders for Resident #1, Refresh Tears Drops .5% OP is to be administered 3 times a day at 9 am, 12 pm, and 4 pm into each eye; however, there were 39 occasions from 11/29/2023 to 02/26/2024 it was not administered within the scheduled administration timeframe. During a review of the February 2024 MAR and physician orders for Resident #1, Erythromycin 5 mg ointment was to be administered 2 times daily before breakfast (7 am) and after dinner (6 pm) from 2/5/24-2/25/24 into lower conjunctiva in the left eye; however, it was not administered on 3 occasions within the scheduled administration timeframe. During a review of the February 2024 MAR and physician orders for Resident #1, Retaine MGD EMU .5-.5% was ordered to be administered into each eye every hour from 2/5/24-2/19/24 and changed to 4 times a day into each eye on 2/19/24; however, from 2/15/24-2/16/24, it was not documented as administered on 6 occasions and noted as unavailable for administration on 9 occasions. The medication was discontinued on the February 2024 MAR on 2/16/24 after the 2 pm dose. The medication was not documented for administration to the resident from 3 pm on 2/16/24 to 2/20/24. Additionally, from 2/19/24-2/26/24, it was documented as unavailable for administration on 3 occasions and was not administered on 3 occasions within the scheduled administration timeframe. During a review of the February 2024 MAR and physician orders for Resident #1, Retaine PM ointment is to be administered every night to both eyes; however, it was not administered on 2/23/25 as it was documented as unavailable for administration.
Plan of correction
An in-service has been scheduled for training on the medication administration process for all med techs and nurses. Training will be led by the Health and Wellness Director and Coordinator. In addition, all med techs and nurses will have reviewed and signed the administration delegation. The Health and Wellness Director will ensure that all medications from an outside provider be sent to Serviam Pharmacy in a timely manner to ensure proper administration times as ordered by the provider. Health and Wellness Director and Coordinator will perform med pass exceptions two times weekly.
22VAC40-73-680-D
Based on record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. During a review of the physician orders for Resident #1, Retaine PM ointment was initially scheduled to be administered every night to both eyes at 8 pm; however, the order was changed to be administered at 11 pm on 2/5/24.
  2. The February 2024 MAR for Resident #1 was not updated to reflect the change in order and Resident #1 has not received the medication within the ordered administration timeframe on 19 occasions since 2/5/24 as of 2/26/24.
Plan of correction
Health and Wellness Director and Coordinator to review and approve all new orders as they are submitted and review to ensure they are entered into the MAR.
January 9, 2024Inspection5 violations
Inspection dates
01/09/2024
Areas reviewed
22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 01/09/2024 from 10:00 am to 12:30 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 12/01/2023 regarding allegations in the area(s) of: Part VI Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 61 Number of resident records reviewed: 1 Number of interviews conducted with staff: 2 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-450-E
Based on record review, the facility failed to ensure the individualized service plan be signed and dated by the resident or their legal representative.
Evidence
  1. The ISP for Resident #1 (dated 7/19/2023) was not signed and dated by the resident or their legal representative.
Plan of correction
Family was notified of updated service plan and requested signature. Family did not sign. Nursing team will ensure all ISP's are signed by resident or responsible party and documentation indicates any refusals.
22VAC40-73-680-D
Based on interview and record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions and consistent with the standards of practice outlines in the current medication aide curriculum approved by the Virginia Board of Nursing. 1. Resident #1 received an order for Paxlovid two times daily for 5 days dated 12/21/2023; however, the medication was not documented on the December 2023 MAR for administration. 2. Staff #1 confirmed the medication was not listed for administration on the December 2023 MAR for Resident #1.
Plan of correction
Medication was given and documented on paper log by med techs. HWD and HWC to ensure all orders are processed accordingly.
22VAC40-73-325-B
Based on record review, the facility failed to ensure the fall risk rating be reviewed and updated after a fall.
Evidence
  1. Resident #1 fell on 12/23/2023. The last fall risk rating completed for Resident #1 was 5/30/2023.
Plan of correction
Nurses did not have a chance to complete being resident was taken out of the branch by family. In addition, fall risk ratings are completed within a day or two after fall.
22VAC40-73-460-H
Based on record review, the facility failed to ensure that personal assistance and care are provided to each resident as necessary so that the needs of the resident are met.
Evidence
  1. Resident #1 was scheduled to received showers on Tuesdays and Saturdays in the evening. The following are the documented completion or attempts of bathing for Resident #1 from October 2023 to December 2023: 10/10/23 (refused), 10/11/23, 10/17/23, 10/28/23 (refused), 10/31/23 (refused), 11/7/23 (refused), 11/19/23, 11/21/23 (refused), 11/22/23, 11/28/23, 12/2/23 (refused), 12/12/23 (refused), and 12/16/23 (refused).
  2. The documentation for Resident #1 does not indicate the resident received or attempted to receive bathing at least twice a week.
Plan of correction
HWD and HWC would shower resident together due to resident being combative and or refusing. Will be adding an additional in-service and training support for the staff to help with how to handle giving showers to residents with dementia and behaviors.
22VAC40-73-680-C
Based on record review, the facility failed to ensure medications be administered not earlier than one hour before and not later than one hour after the facility's standard dosing schedule, except those drugs that are ordered for specific times, such as before, after, or with meals.
Evidence
  1. The December 2023 MAR indicates the following medications were not available for administration at 8:00 AM on 12/15/2023 for Resident #1: Adlarity 10mg patch, Amlodipine 5mg tablet, Atenolol 50mg tablet, Atorvastatin 40mg tablet, Buspirone 10mg tablet, Divalproex 250mg tablet, Duloxetine 30mg capsule, Ensure, Memantine 10mg tablet, Omeprazole 20mg capsule, and Rivastigmine patch.
  2. The Adlarity patch (a weekly medication) was also not available for administration on 12/1/23, 12/8/23, and 12/22/23 per the December 2023 MAR for Resident #1.
  3. The Rivastigmine patch (a daily medication) was also not available for administration on 12/16/23 and 12/17/23 per the December 2023 MAR for Resident #1.
Plan of correction
HWD and HWC have planned an all nurse and med tech in-service for a refresher and training on the medication ordering process to ensure that all medications are received when needed.
September 26, 2023Inspection18 violations
Inspection dates
09/26/2023, 09/27/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Technical assistance
22VAC40-73-330 22VAC40-73-830 22VAC40-73-950 22VAC40-73-980
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 09/26/2023 and 09/27/2023. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 63. The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 6 Number of staff records reviewed: 3 Observations by licensing inspector: Lunch and an activity were observed. A medication pass observation was completed for 4 residents. The following were reviewed: resident and staff records, medication carts, water temperatures, and the staff schedule. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-350-B
Based on record review, the facility failed to ascertain, prior to admission, whether a potential resident was a registered sex offender and failed to document that this was ascertained and the date the information was obtained.
Evidence
  1. The following residents did not have a completed sex offender screening prior to admission in their record: Resident #2 (admitted 09/21/2023) completed 09/26/2023, Resident #3 (admitted 04/20/2023) completed 09/26/2023, and Resident #4 (admitted 10/31/2022) completed 11/03/2022.
Plan of correction
The assisted living facility shall ascertain, prior to admission, whether a potential resident is a registered sex offender if determined the potential resident will have a stay of three days or greater. The Administrator or designee will utilize the state approved sex offender registry database to ascertain this information.
22VAC40-73-640-A
Based on observation, the facility failed to implement their methods to prevent the use of outdated medications based off their written plan for medication management.
Evidence
  1. The following expired medications were observed on the medication carts at the facility: Acetaminophen 325mg tablets expired 05/04/2023 for Resident #5, Folic Acid 1mg tablets expired 06/29/2023 and Methotrexate Sodium 2.5mg tablets expired 09/02/2023 for Resident #9, Creon 12 capsules expired 01/16/2023 for Resident #10, Furosemide 20mg tablets expired 09/17/2023, Mirtazapine 30mg tablets expired 02/08/2023, Donepezil Hcl 10mg tablets expired 02/08/2023, Diclofenac Sodium Dr 75mg tablets expired 09/20/2022, and Ciprofloxacin Hcl 250mg tablets expired 07/03/2023 for Resident #11, Ipratropium .06% spray expired 11/2022 and Allopurinol 100mg tablets expired 11/18/2022 for Resident #12, and Aspirin 81mg tablets expired 06/2023 for Resident #13.
Plan of correction
Medication audits will occur once a week by the Director of Health and Wellness and Health and Wellness Coordinator. Quarterly audits will occur by Divisional Director of Health and Wellness.
22VAC40-73-260-A
Based on record review, the facility failed to ensure each direct care staff member maintain current certification in first aid from the American Red Cross, American Heart Association, National Safety Council, American Safety and Health Institute, community college, hospital, volunteer rescue squad, or fire department.
Evidence
  1. Staff #4 (hired 10/4/2022) work as direct care staff and does not have a current certification in first aid.
Plan of correction
Executive Director will do monthly audits of all direct care staff's CPR and First Aid status to ensure current.
22VAC40-73-680-D
Based on observation and record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions and consistent with the standards of practice outlines in the current medication aide curriculum approved by the Virginia Board of Nursing.
Evidence
  1. During a medication observation with Staff #10, Resident #4 was administered their morning medications at 9:24 am.
  2. During a review of Resident #4’s medication order and MAR, their Tamsulosin .4 mg capsule is noted to be administered 30 minutes after a meal; however, at the time of administration, Resident #4 was observed eating their breakfast.
Plan of correction
Training to all medication aides regarding following proper orders for each medication for each resident. The medication management process is overseen by the Director of Health and Wellness.
22VAC40-73-680-I
Based on record review, the facility failed to ensure the MAR include a diagnosis, condition, or specific indications for administering the drug or supplement.
Evidence
  1. The following medications on Resident #3’s September 2023 MAR did not include a diagnosis: Aspirin 81mg tablet, Atorvastatin 40mg tablet, Duloxetine 20mg capsule, Ensure Vanilla, Hydrochlorot 12.5mg capsule, Levofloxacin 500mg tablet, Levothyroxin 75mcg tablet, Omeprazole 20mg capsule, and Vitamin D3 1000IU tablet.
Plan of correction
Health and Wellness Director and Health and Wellness Coordinator will ensure all medications are followed by a diagnosis from a physician.
22VAC40-73-960-B
Based on observation, the facility failed to ensure a fire and emergency evacuation drawing be posted in a conspicuous place on each floor of each building used by residents to include the location of the areas of refuge, assembly areas, fire alarm boxes, and telephones.
Evidence
  1. During a tour of the facility, the emergency exit plans posted on the hallways did not include the areas of refuge, assembly areas, fire alarm boxes, or telephones.
Plan of correction
Will update emergency exit plans posted to include refuge areas, assembly areas fire alarm boxes and telephones.
22VAC40-73-940-A
Based on record review, the facility failed to comply with the Virginia Statewide Fire Prevention Code (13VAC5-51) as determined by at least an annual inspection by the appropriate fire official.
Evidence
  1. The last inspection by the appropriate fire official was completed on 03/24/2022.
Plan of correction
Executive Director to ensure all inspections are completed and compliant with due dates.
22VAC40-73-450-F
Based on record review, the facility failed to review and update individualized service plans as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #3 obtained a DNR and was admitted to hospice services on 09/15/2023; however, the resident’s ISP was not reviewed or updated for this significant change. Resident #3’s ISP (dated 08/02/2023) indicates the resident as a full code and does not reflect or address the resident’s admission to hospice.
Plan of correction
Director of Health and Wellness and Health and Wellness Coordinator will complete a significant change in condition with any changes for any resident, when changes occur.
22VAC40-73-290-B
Based on observation, the facility failed to develop and implement a procedure for posting the name of the current on-site person in charge, as provided for in this chapter, in a place in the facility that is conspicuous to the residents and the public.
Evidence
  1. Upon entry on 09/26/2023, the facility did not have the designated current on-site person in charge posted.
Plan of correction
This information is posted in front entry ways of both the assisted living and memory care. Executive Director to ensure any changes or updates are made if they occur.
22VAC40-73-450-C
Based on record review, the facility failed to ensure comprehensive individualized service plans include the expected outcome and time frame for expected outcome.
Evidence
  1. The identified needs on the ISPs for Resident #2, Resident #3, Resident #4, and Resident #5 do not include the expected outcome and time frame for expected outcome.
Plan of correction
Currently service plans do indicate and show goals and time frames for the goals to be met in resident electronic service plan.
22VAC40-73-700-2
Based on observation, the facility failed to post "No Smoking-Oxygen in Use" signs and enforce the smoking prohibition in any room of a building where oxygen is in use.
Evidence
  1. During a tour of the facility, Resident #3 was noted to have an oxygen concentrator and tank in their apartment; however, there is not a “No Smoking-Oxygen in Use” sign posted outside their apartment.
Plan of correction
Executive Director and or Director of Health and Wellness to ensure signage is posted when oxygen is in use.
22VAC40-73-680-H
Based on observation, record review, and interview, the facility failed to ensure at the time the medication is administered, the facility document on a medication administration record (MAR) all medications administered to residents, including over-the- counter medications and dietary supplements.
Evidence
  1. During a reconciliation of the count of controlled substances with Staff #10 around 10:00 am on 09/26/2023, there were 36 capsules of Gabapentin 100mg for Resident #14 physically on the cart; however, the record indicated there were 35. Staff #10 acknowledged though they documented administering Resident #14’s 10 am Gabapentin that they had not done so.
  2. The MAR for Resident #14 indicates Staff #10 documented having administered the medication at 9:48 am on 09/26/2023.
Plan of correction
Training to all medication aides regarding following proper orders for each medication for each resident, in addition random shadowing of the medication procedure by the Director of Health and or Health and Wellness Coordinator.
22VAC40-73-950-F
Based on interview, the facility failed to review the emergency preparedness plan annually or more often as needed, documenting the review by signing and dating the plan, and making necessary plan revisions.
Evidence
  1. Staff #1 could not provide documentation of an annual review of the emergency preparedness and response plan.
Plan of correction
VP of Health and Wellness to review annually. Executive Director to go over annually with staff rather in an all staff in-service and or individual assigned trainings.
22VAC40-73-930-D
Based on record review and interview, the facility failed to document the rounds that were made, which shall include the name of the resident, the date and time of the rounds, and the staff member who made the rounds for residents with an inability to use the signaling device.
Evidence
  1. Staff #1 was unable to provide documentation of rounds no less often than every two hours for each resident with an inability to use the signaling device for review during the onsite inspection. There was no evidence indicating the rounds are completed at this time.
Plan of correction
Log created to track and monitor two hour rounds. This to include: resident, date, time and who completed the check.
22VAC40-73-320-A
Based on record review, the facility failed to ensure a physical examination by an independent physician be completed within 30 days preceding admission and contain the items identified in the standard.
Evidence
  1. The physical examination for Resident #1 (completed 05/05/2022) and Resident #5 (completed 11/01/2022) indicated the residents require continuous licensed nursing care.
Plan of correction
All assessments are conducted by the Director of Health and Wellness and or the Health and Wellness Coordinator and are to be completed preceding admission. At this time, it should be determined if the potential resident is appropriate for assisted living.
22VAC40-73-440-A
Based on record review, the facility failed to ensure the UAI for residents be completed prior to admission, at least annually, and whenever there is a significant change in the resident's condition.
Evidence
  1. Resident #3 admitted to the facility on 07/21/2023; however, the admitting UAI for Resident #3 was completed on 08/02/2023. Additionally, Resident #3 was admitted to hospice services on 09/15/2023; however, an UAI was not completed for this significant change.
  2. Resident #5’s UAI (dated 07/22/2023) indicates the resident requires assistance for bathing, dressing, and toileting; however, it does not indicate the type of assistance the resident requires with these activities of daily living. The UAI also indicates the resident is incontinent of bladder weekly or more; however, during a medication observation and record review, Resident #5 utilizes a catheter.
Plan of correction
The assessment process shall be completed prior to accepting the potential resident to determine if they meet the criteria for assisted living residency at Bickford. Once residents move in, assessments are reviewed within 30 days of move in, every 180 days and as needed due to significant changes. Assessments are completed by the Director of Health and Wellness and or the Health and Wellness Coordinator.
22VAC40-90-40-B
Based on record review, the facility failed to obtain a criminal history record report on or prior to the 30th day of employment for each employee.
Evidence
  1. The following staff did not have a completed history record report completed on or prior to the 30th day of employment: Staff #2 (hired 08/14/2023) not obtained at the time of inspection, Staff #4 (hired 10/04/2022) completed 11/16/2022, Staff #5 (hired 07/20/2023) completed on 08/25/2023, Staff #6 (hired 05/03/2023) completed 07/18/2023, Staff #7 (hired 10/04/2022) completed 11/16/2022, Staff #8 (hired 04/14/2023) completed 08/25/2023, and Staff #9 (hired 05/03/2023) completed 07/24/2023.
Plan of correction
Once an offer of employment has been accepted, but prior to the start date Bickford will perform a background check through the Virginia Department of State Police utilizing the Non - Criminal Justice Interface.
22VAC40-73-1110-A
Based on record review, the facility failed to ensure the licensee, administrator, or designee determine whether placement in the special care unit is appropriate for a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia to a safe, secure environment.
Evidence
  1. Resident #1 did not have documentation of the determination and justification on whether placement in the special care unit is appropriate by the licensee, administrator, or designee in their record.
Plan of correction
Placement in the memory care determination and justification will be obtained for each resident prior to moving into the memory care unit. This is to be completed by the Executive Director.
March 24, 2023Inspection3 violations
Inspection dates
03/24/2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Technical assistance
22VAC40-73-660
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 03/24/2023 from 11:50 am to 1:30 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 03/01/2023 regarding allegations in the area(s) of: Part III Personnel and Part VI Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 58 Number of resident records reviewed: 3 Number of interviews conducted with staff: 1 Additional Comments/Discussion: Inspection focused on submitted self-reported incident. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the self-report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-680-J
Based on record review, the facility failed to document action taken in response to a medication error.
Evidence
  1. The MARs of Resident #1, Resident #2, and Resident #3 indicate there were medication errors (the administration of the wrong amount of medication) throughout February; however, the records for Resident #1, Resident #2, and Resident #3 do not indicate action taken as directed by a physician, pharmacist, or a poison control center or notification of the resident's physician of record and family member or other responsible person.
Plan of correction
The plan of correction includes updated records to include proper documentation and notifications of contact made to all physicians, POA's.
22VAC40-73-680-K
Based on record review, the facility failed to obtain from the resident's physician or other prescriber a detailed medication order when medication aides administer the PRN medication. The order should include symptoms that indicate the use of the medication, exact dosage, the exact time frames the medication is to be given in a 24-hour period, and directions as to what to do if symptoms persist.
Evidence
  1. Staff #1 was unable to provide a detailed medication order for the following PRN medications: Resident #1’s PRN order for Tramadol HCL 50 mg, Resident #2’s PRN order for Oxycodone 5mg tablet, and Resident #3’s PRN order for Tramadol HCL 50 mg tablets.
Plan of correction
The plan of correction includes Health and Wellness Director providing education to the medication aides. The Health and Wellness Director will obtain new orders from residents physician and other prescribers. The orders and details will include symptoms that indicate the use of medications, exact dosages, exact time frames the medication is to be given in a 24-hour period, and the directions as what to do if symptoms persist.
22VAC40-73-680-D
Based on record review and interview, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. Resident #1’s order for Tramadol HCL 50 mg tablet indicates to administer one tablet by mouth every 4 hours as need. The February MAR for Resident #1 indicates there were 13 occasions (2/14/23 (1), 2/15/23 (3), 2/17/23 (2), 2/18/23 (1), 2/19/23 (1), 2/22/23 (1), 2/23/23 (2), and 2/25/23 (2)) that Staff #2 documented administering the medication more than once every 4 hours as needed. Resident #2’s order for Oxycodone 5mg tablet indicates to administer one tablet every four hours as needed. The February MAR for Resident #2 indicates there were 70 occasions (2/1/23 (2), 2/2/23 (5), 2/3/23 (1), 2/4/23 (4), 2/5/23 (5), 2/6/23 (9), 2/9/23 (2), 2/14/23 (4), 2/15/23 (5), 2/17/23 (5), 2/18/23 (3), 2/19/23 (7), 2/21/23 (1), 2/22/23 (5), 2/23/23 (5), and 2/25/23 (7)) that Staff #2 documented administering the medication more than once every 4 hours as needed. Resident #3’s order for Tramadol HCL 50 mg tablets indicates to administer one tablet every 6 hours as needed. The February MAR for Resident #3 indicates there were 19 occasions (2/2/23 (2), 2/14/23 (2), 2/15/23 (1), 2/17/23 (3), 2/18/23 (1), 2/19/23 (2), 2/22/23 (2), 2/23/23 (3), and 2/25/23 (3)) that Staff #2 documented administering the medication more than once every 6 hours as needed.
  2. Staff #1 acknowledged the MAR indicates medications were not administered in accordance with the physician's or other prescriber’s instructions.
Plan of correction
The plan of correction will include weekly audits of all narc meds administered to ensure meds are being administered per order. The audit will be done by the Director of Health and Wellness within 30-days and a quarterly check in with Divisional Director of Health and Wellness to ensure no discrepancies and to include a med management core check.
January 23, 2023Inspection10 violations
Inspection dates
01/23/2023
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 01/23/2023 from 12:10 pm to 2:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 01/04/2023 regarding allegations in the area(s) of: Part VI Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 64 Number of resident records reviewed: 1 Number of interviews conducted with staff: 1 Additional Comments/Discussion: Inspection focused on submitted self-reported incident. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the self-report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-700-2
Based on observation, the facility failed to post "No Smoking-Oxygen in Use" signs and enforce the smoking prohibition in any room of a building where oxygen is in use.
Evidence
  1. Resident #1 utilizes oxygen; however, there is not a “No Smoking-Oxygen in Use” sign posted outside their apartment.
Plan of correction
Signage posted
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed after a fall.
Evidence
  1. Upon review of the progress notes in Resident #1’s record, Resident #1 fell on 08/05/2022, 08/06/2022, and 08/10/2022; however, at the time of the inspection, there is no documentation of a fall risk rating being completed after each fall in the resident’s record.
Plan of correction
Divisional Nurse conducted training on proper procedure for resident records reflect current status and care needs.
22VAC40-73-450-C
Based on record review and interview, the facility failed to ensure the comprehensive ISP include a description of current identified needs and written description of what services will be provided to address identified needs.
Evidence
  1. Resident #1 experienced a significant change upon readmission on 01/11/2023. Resident #1’s ISP dated 01/09/2023 does not reflect changes in the resident’s needs. The ISP indicates the resident has a “Regular or No Added Salt Diet;” however, Resident #1’s record indicates their diet changed to pureed on 01/12/2023. The ISP indicates Resident #1 does not have a catheter; however, the record reflects the resident returned to the facility with a catheter in place. Staff #1 and Collateral #1 acknowledged and confirmed a catheter is in place and has been since readmission. Resident #1 has a history of falls and is rated a high fall risk per 12/20/22 fall risk rating; however, their ISP does not address the fall risk rating.
  2. Staff #1 acknowledged the aforementioned needs were not accurately addressed on Resident #1’s current ISP.
Plan of correction
Nurse Coordinator to ensure All residents of assisted living facilities shall be assessed face to face and will develop a comprehensive ISP to meet the resident's service needs. ISP will be provided to family for review, signed and dated. Administrator to conduct monthly audit to ensure all new residents have a current UAI.
22VAC40-73-220-B
Based on discussion, the facility failed to ensure when private duty personnel who are not employees of a licensed home care organization provide direct care or companion services to residents in an assisted living facility, the requirements listed under subdivisions A 2 through A 6 of this section apply. In addition, before direct care or companion services are initiated, the facility should obtain the required items listed in the standard.
Evidence
  1. During the inspection, private duty personnel were observed with Resident #1 and state they provide care and companion services with the resident. Private duty personnel are with Resident #1 Monday through Friday from 10:15 am to 2:30 pm and 4:30 pm to 7:30 pm.
  2. At the time of the inspection, Staff #1 was unable to provide documentation for either of the two private duty personnel’s qualifications, an original criminal history record report issued by the Virginia Department of State Police for each private duty personnel, documentation regarding tuberculosis for each private duty personnel, and documentation of orientation and training to each private duty personnel regarding the facility's policies and procedures related to the duties of private duty personnel. Staff #1 also acknowledged the direct care or companion services provided by private duty personnel to meet identified needs are not reflected on Resident #1's individualized service plan.
Plan of correction
Background Check's Complete
22VAC40-73-300-B
Based on record review and interview, the facility failed to ensure a method of written communication be utilized as a means of keeping direct care staff on all shifts informed of significant happenings or problems experienced by residents, including complaints and incidents or injuries related to physical or mental conditions.
Evidence
  1. At the time of the inspection, Staff #1 was unable to provide a method of written communication as a means of keeping direct care staff on all shifts informed of significant happenings or problems experienced by residents, including complaints and incidents or injuries related to physical or mental conditions from 12/24/2022-12/29/2022.
Plan of correction
Nurse Coordinator to conduct in-service regarding documentation- To include resident illnesses, complaints, incidents, behavior/mentation changes, something that you observe with the resident that you haven’t seen before. Occurrences will be documented on the resident’s Progress Notes and reported directly to the Nurse Coordinator and noted in the Communication Book. Nurse Coordinator will complete a 3 day follow up, following resident incident reports for the next 30 days to ensure proper procedures for documentation are completed.
22VAC40-73-450-E
Based on record review, the facility failed to ensure the individualized service plan be signed and dated by the licensee, administrator, or their designee, (i.e., the person who has developed the plan), and by the resident or their legal representative.
Evidence
  1. Resident #1’s ISP dated 01/09/2023 is not signed and dated by the licensee, administrator, or their designee, (i.e., the person who has developed the plan), nor by the resident or their legal representative.
Plan of correction
Nurse Coordinator to ensure All residents of assisted living facilities shall be assessed face to face and will develop a comprehensive ISP to meet the resident's service needs. ISP will be provided to family for review, signed and dated, administrator and or licensee. Administrator to conduct monthly audit to ensure all new residents have a current UAI.
22VAC40-73-440-A
Based on record review and interview, the facility failed to complete a resident’s UAI whenever there is a significant change in a resident’s condition.
Evidence
  1. Resident #1 returned to the facility on hospice on 01/11/2023; however, the most current UAI in the record of Resident #1 was completed on 07/02/2022.
  2. Staff #1 acknowledged this was the most current UAI in Resident #1’s record.
Plan of correction
Nurse Coordinator to ensure All residents of assisted living facilities shall be assessed face to face using the uniform assessment instrument. The UAI shall be completed prior to admission, at least annually, and whenever there is a significant change in the resident's condition. Administrator to conduct monthly audit to ensure all new residents have a current UAI.
22VAC40-73-460-F
Based on record review, the facility failed to document notification of the next of kin, legal representative, designated contact person, or, if applicable, any responsible social agency of any incident of a resident falling or wandering from the premises, whether or not it results in injury. This notification shall occur as soon as possible but no later than 24 hours from the time of initial discovery or knowledge of the incident. The resident's record shall include documentation of the notification, including date, time, caller, and person or agency notified.
Evidence
  1. The shift notes on 12/20/22 indicate Resident #1 “fell out of wheelchair.” Resident #1’s record does not include information regarding the fall and does not document notification to Resident #1’s next of kin, legal representative, or designated contact person.
  2. Staff #1 acknowledges the record of Resident #1 does not reflect notification of fall to the responsible party.
Plan of correction
Family was notified per incident report. Re-education to team to ensure proper documentation is listed in resident chart following any occurrence.
22VAC40-73-470-F
Based on record review and interview, the facility failed to ensure when a resident suffers serious accident, injury, illness, or medical condition, or there is reason to suspect that such has occurred, medical attention from a licensed health care professional be secured immediately. The resident's physician, if not already involved, next of kin, legal representative, designated contact person, case manager, and any responsible social agency, as appropriate, shall be notified as soon as possible but no later than 24 hours from the situation and action taken, or if applicable, the resident's refusal of medical attention.
Evidence
  1. Resident #1 fell on 12/20/2022. The record for Resident #1 does not indicate the resident’s condition following the fall nor circumstances in relation to the fall. The resident was sent to the ER on 01/03/2023 due to “not responding well to commands” as documented in Resident #1’s progress notes. Resident was then admitted to the hospital for a closed displaced fracture of the left femoral neck.
  2. Resident #1’s record and the shift notes provided during the inspection do not indicate the resident’s physician was notified of the resident’s change in condition. Shift notes indicate Resident #1 had complaints of leg pain on 12/30/2022, 12/31/2022, and 01/01/2023. The shift notes also indicated weakness of Resident #1 on 12/31/2022 and 01/01/2023. On 01/02/2023, staff note Resident #1 needed assistance with feeding.
  3. At the time of the inspection, Staff #1 was unable to provide documentation that Resident #1’s physician was notified after the initial fall on 12/20/2022 nor the days following (12/21/2022-01/03/2023) as their condition changed.
Plan of correction
Incidents reports sent to Inspector. Nurse Coordinator to conduct in-service regarding documentation- To include resident illnesses, complaints, incidents, behavior/mentation changes, something that you observe with the resident that you haven’t seen before. Occurrences will be documented on the resident’s Progress Notes and reported directly to the Nurse Coordinator and noted in the Communication Book. Nurse Coordinator will complete a 3 day follow up, following resident incident reports for the next 30 days to ensure proper procedures for documentation are completed.
22VAC40-73-450-D
Based on record review and interview, the facility failed to ensure when hospice care is provided to a resident, the assisted living facility and the licensed hospice organization communicate and establish an agreed upon coordinated plan of care for the resident. The services provided by each shall be included on the individualized service plan.
Evidence
  1. Resident #1 readmitted to the facility on 01/11/2023 on hospice services; however, Resident #1’s ISP dated 01/09/2023 only indicates that Resident #1 requires health care coordination and “requires coordinated health care with outside specialty services (such as P/T; O/T; hospice).”
  2. Staff #1 acknowledged the ISP does not include the specific services provided by the facility and the licensed hospice organization.
Plan of correction
Nurse Coordinator to ensure All residents of assisted living facilities shall be assessed face to face and will develop a comprehensive ISP to meet the resident's service needs. ISP will be provided to family for review, signed and dated. Administrator to conduct monthly audit to ensure all new residents have a current UAI.
December 16, 2022Complaint survey1 violation
Inspection dates
12/16/2022
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/16/2022 from 12:30 pm to 3:45 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 12/09/2022 regarding allegations in the area(s) of: Part IV Staffing and Supervision and Part VI Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 54 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Part VI Resident Care and Related Services. A violation notice was issued; any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-640-A
Based on documentation, the facility failed to implement their written plan for medication management which includes methods to ensure that each resident's prescription medications and any over-the- counter drugs and supplements ordered for the resident are filled and refilled in a timely manner to avoid missed dosages.
Evidence
  1. During review of the November 2022 MAR for Resident #1, Gabapentin 600 mt tablet (1 tablet to be administered three times daily) was not administered on 11/08/2022 as the medication was not available. The MAR also does not document the medication being administered for two doses on 11/07/2022.
  2. During review of the November 2022 MAR for Resident #2, Diltiazam 120 mg capsule (1 tablet to be administered once daily) was not administered on 11/02/2022, 11/03/2022, and 11/05/2022-11/07/2022 as the medication was not available. Additionally, Duloxetine 30 mg capsule (1 capsule to be administered once daily) was not administered on 11/05/2022-11/07/2022 as the medication was not available.
  3. During review of the December 2022 MAR for Resident #3, Melatonin 3 mg tablet (2 tablets to be administered at bedtime) was not administered on 12/01/2022 as the medication was not available.
Plan of correction
Med Management Policy reviewed w/ RMA's and LPN's on 12/18/2022. If the Resident uses the Branch’s preferred pharmacy, the Branch will request a refill of all prescription medications managed by the Branch when the quantity of medications on hand is enough for seven days.
October 27, 2022Inspection1 violation
Inspection dates
10/27/2022
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/27/2022 from 9:00 am to 2:25 pm and 12/06/2022 from 10:25 am to 10:40 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 10/02/2022 regarding allegations in the area(s) of: Part VI Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Additional Comments/Discussion: Reviewed accessibility of the facility’s entrances and exits. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the self-report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-530-B
Based on observation and discussion, the facility failed to ensure doors leading to the outside not be locked from the inside or secured from the inside in any manner that amounts to a lock.
Evidence
  1. Based on observation and discussion with Staff #1, all facility doors are secured upon entering and exiting the facility.
  2. Staff #1 and Staff #2 acknowledged all entrance and exit doors of the facility are secured and only accessible via a key fob.
Plan of correction
Exit Doors will be converted to a delayed egress system.
October 27, 2022Inspection1 violation
Inspection dates
10/27/2022
Areas reviewed
22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/27/2022 from 9:00 am to 2:25 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 52 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 10 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-90-40-B
Based on record review, the facility failed to obtain a criminal history record report on or prior to the 30th day of employment for each employee.
Evidence
  1. Staff #1 was hired on 04/22/2022, and does not have a completed criminal history record report in their record.
Plan of correction
Once an offer of employment has been accepted, but prior to the start date Bickford will perform a background check through the Virginia Department of State Police utilizing the Non-Criminal Justice Interface. Results had not been returned by VDOSP for the following individual. Reached out to department and they were able to provide a copy of results missing report on 11/10/22. This has been placed in Staff Member's File.
October 27, 2022Complaint survey16 violations
Inspection dates
10/27/2022
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Technical assistance
22VAC40-73-540. Visitation in the facility. 22VAC40-73-990. Plan for resident emergencies and practice exercise.
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/27/2022 from 9:00 am to 2:25 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 10/24/2022 and 10/25/2022 regarding allegations in the area(s) of: Part III Personnel, Part IV Staffing and Supervision, Part VI Resident Care and Related Services, Part VIII Building and Grounds, Part IX Emergency Preparedness, and Part X Additional Requirements for Facilities that care for adults with serious cognitive impairments. Number of residents present at the facility at the beginning of the inspection: 52 (including 13 residents in the safe, secure environment) The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 4 Additional Comments/Discussion: Inspection was specific to the safe, secure environment. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Part III Personnel, Part IV Staffing and Supervision, Part VI Resident Care and Related Services, and Part X Additional Requirements for Facilities that care for adults with serious cognitive impairments. A violation notice was issued; any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-1100-A
Based on record review, the facility failed to ensure prior to admission to a safe, secure environment, residents have been assessed by an independent clinical psychologist licensed to practice in the Commonwealth or by an independent physician as having a serious cognitive impairment due to a primary psychiatric diagnosis of dementia with an inability to recognize danger or protect his own safety and welfare.
Evidence
  1. Resident #1 did not have documentation of an assessment from an independent clinical psychologist licensed to practice in the Commonwealth or by an independent physician as having a serious cognitive impairment due to a primary psychiatric diagnosis of dementia with an inability to recognize danger or protect his own safety and welfare.
Plan of correction
Original documentation for Resident #1 was provided to family at an earlier date. Family request for medical records will need to be requested and emailed to provide electronic copy. Original documents will be maintained in resident's chart. A Copy of Resident # 1 documentation of initial assessment was obtained from physician on 11/1/22.
22VAC40-73-440-A
Based on record review and interview, the facility failed to complete a resident’s UAI prior to admission.
Evidence
  1. At the time of the inspection, Staff #7 could not produce a UAI for Resident #4 (admitted 10/05/2022), and one could not be found in the resident’s record.
Plan of correction
Nurse Coordinator to ensure All residents of assisted living facilities shall be assessed face to face using the uniform assessment instrument. The UAI shall be completed prior to admission, at least annually, and whenever there is a significant change in the resident's condition. Administrator to conduct monthly audit to ensure all new residents have a current UAI.
22VAC40-73-1110-A
Based on record review, the facility failed to ensure prior to admitting a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia to a safe, secure environment, the licensee, administrator, or designee determine whether placement in the special care unit is appropriate.
Evidence
  1. Resident #4 did not have documentation of the determination and justification on whether placement in the special care unit is appropriate by the licensee, administrator, or designee.
Plan of correction
Prior to admitting a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia to a safe, secure environment, Administrator and Nurse Coordinator will determine whether placement in the special care unit is appropriate. A signed letter will be placed in resident chart.
22VAC40-73-1120-F
Based on discussion, the facility failed to ensure the designated, qualified staff person responsible for managing or coordinating the structured activities program is on site in the special care unit at least 20 hours a week.
Evidence
  1. During a tour of the facility, nursing staff were observed conducting activities within the safe, secure environment.
  2. Staff #6 acknowledged the designated, qualified staff person responsible for managing or coordinating the structured activities program is not on site in the special care unit at least 20 hours a week.
Plan of correction
Restructure occurred to ensure qualified staff person responsible for managing structured activities in special care unit is present in memory care 20 hours a week.
22VAC40-73-520-I
Based on observation and interview, the facility failed to ensure the activity schedule for the current month be posted in a conspicuous location in the facility. The facility also failed to include all required information on the posted activity schedule.
Evidence
  1. During a tour of the facility, the activity schedule posted in the safe, secure environment was for a two week period and did not include the month, date, or the time of the activities.
  2. Staff #6 acknowledged the current month activity schedule is not currently posted in the safe, secure environment.
Plan of correction
Weekly Calendars Posted Monthly Calendar posted on 10/27/22
22VAC40-73-610-B
Based on observation and interview, the facility failed to ensure menu for meals for the current week are dated and posted in an area conspicuous to residents.
Evidence
  1. During a tour of the facility, only the breakfast, lunch, and dinner menu for 10/27/2022 was available within the safe, secure environment.
  2. Staff #7 acknowledged the menu for meals for the current week was not posted in an area conspicuous to residents in the safe, secure environment.
Plan of correction
Kitchen Manager will ensure posting of current menus in an area conspicuous to residents and families in Memory Care.
22VAC40-73-300-B
Based on record review and interview, the facility failed to ensure a method of written communication be utilized as a means of keeping direct care staff on all shifts informed of significant happenings or problems experienced by residents, including complaints and incidents or injuries related to physical or mental conditions.
Evidence
  1. Resident #1 was observed within the safe, secure environment with both left and right hands bandaged. Upon review of Resident #1’s record, there is only documentation regarding fracture to the resident’s left hand following a fall on 10/16/2022.
  2. Staff #7 stated the skin tears to the resident’s right hand were due to the resident being combative during care. Staff #7 acknowledged there was no written documentation in the communication book or resident record regarding this injury.
Plan of correction
Nurse Coordinator to conduct in-service regarding documentation- To include resident illnesses, complaints, incidents, behavior/mentation changes, something that you observe with the resident that you haven’t seen before). Occurrences will be documented on the resident’s Progress Notes and reported directly to the Nurse Coordinator and noted in the Communication Book. Nurse Coordinator will complete a 3 day follow up, following resident incident reports for the next 30 days to ensure proper procedures for documentation are completed.
22VAC40-73-460-H
Based on record review, the facility failed to ensure that personal assistance and care are provided to each resident as necessary so that the needs of the resident are met.
Evidence
  1. Documentation for showers between 10/12/2022-10/27/2022 were reviewed via the Communication Book to ensure bathing is occurring at least twice a week, but more often if needed or desired. The following are the documented completion or attempts of bathing on the records reviewed: Resident #1 – 10/12, 10/18, 10/21, 10/25, Resident #2 – no documentation of completion or attempts, Resident #3 – 10/12, and Resident #4 – 10/18, 10/21. The documentation for Resident #2, Resident #3, and Resident #4 does not indicate the residents are receiving bathing at least twice a week.
Plan of correction
Documentation for resident showers are completed on Staff Assignment Sheets. Staff Assignment sheets for resident #1, #2, #3, #4 will be submitted to DSS Inspector. Staff #7 Educated on location of forms to ensure proper documentation is given to inspector.
22VAC40-73-1130-A
Based on observation and interview, the facility failed to ensure except during night hours, when 20 or fewer residents are present, at least two direct care staff members shall be awake and on duty at all times in each special care unit who shall be responsible for the care and supervision of the residents.
Evidence
  1. During the inspection held on 10/27/2022, Staff #8 relieved Staff #5 for their break; however, Staff #8 is not direct care staff. This resulted in Staff #3 being the only direct care staff during Staff #5’s break off the unit.
Plan of correction
Education with Staff to ensure proper members of the care team are relieving during break time. This will help ensure direct care staff is in place to care for residents.
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed after a fall.
Evidence
  1. Upon review of the resident’s record, Resident #1 fell on 10/16/2022; however, there is no documentation of a fall risk rating being completed after the fall in the resident’s record.
Plan of correction
Divisional Nurse conducted training with assistant nurse care coordinator on 11/1/22 on proper procedure for resident records reflect current status and care needs.
22VAC40-73-450-A
Based on record review and interview, the facility failed to develop a preliminary plan of care to address the basic needs of the resident that adequately protects his health, safety, and welfare on or within seven days prior to the day of admission.
Evidence
  1. At the time of the inspection, Staff #7 could not produce an ISP for Resident #4 (admitted 10/05/2022), and one could not be found in the resident’s record.
Plan of correction
Nurse Coordinator to ensure All residents of assisted living facilities shall be assessed face to face and will develop a comprehensive ISP to meet the resident's service needs. ISP will be provided to family for review, signed and dated. Administrator to conduct monthly audit to ensure all new residents have a current UAI.
22VAC40-73-680-I
Based on record review, the facility failed to ensure the MAR include a diagnosis, condition, or specific indications for administering the drug or supplement.
Evidence
  1. The following medication on Resident #2’s MAR did not include a diagnosis: Atorvastatin 10mg tablet, Benefiber on Pow the Go, Famotidine 20mg tablet, Loperamide 2mg capsule, Melatonin 3mg tablet, Memantine 10mg HCL tablet, Multivitamin Adult 50+ tablet, Omeprazole 20mg capsule, Rivastigmine patch, Vitamin D3 25mcg tablet, Deep Sea Nasal Spray .65% solution, and Diclofenac gel 1%.
Plan of correction
Audit conducted on all current resident Mar's by Nurse Coordinator on 11/1/22. Nurse Coordinator to ensure all resident MAR's include diagnosis for prescribed medications on admission. Divisional Nurse to conduct Audit in 30 days to ensure all new residents MAR's include diagnosis.
22VAC40-73-260-A
Based on record review, the facility failed to ensure each direct care staff member maintain current certification in first aid from the American Red Cross, American Heart Association, National Safety Council, American Safety and Health Institute, community college, hospital, volunteer rescue squad, or fire department.
Evidence
  1. Staff #2 and Staff #4 work as direct care staff and do not have a current certification in first aid.
Plan of correction
All Staff will provide proof of cpr and first aid upon hire. Failure to provide accredited certification will result in staff member obtaining within 30 days of hire date. Branch CPR & First Aid Class Scheduled for 12/8/2022 Audit to be conducted 1/mth on New Hire Staff Files.
22VAC40-73-70-A
Based on record review, the facility failed to ensure any major incident that has negatively affected or that threatens the life, health, safety, or welfare of any resident to the regional licensing office within 24 hours.
Evidence
  1. During a review of the Communication Log on 10/19/2022, it indicates Resident #5 was “sent to the hospital per family request due to fractured hip xray.” The assigned licensing inspector has not received notification of the incident prior to, at the time of or after completion of onsite inspection.
Plan of correction
Administrator will notify DSS Inspector of resident incidents within 24 hours of incident.
22VAC40-73-250-D
Based on record review, the facility failed to ensure each staff person on or within seven days prior to the first day of work at the facility and each household member prior to coming in contact with residents submit the results of a risk assessment, documenting the absence of tuberculosis in a communicable form as
Evidence
  1. d by the completion of the current screening form published by the Virginia Department of Health or a form consistent with it. Evidence:
  2. The initial tuberculosis risk assessment for Staff #5 (hire date 04/13/2022) was not dated.
  3. There is no documentation of a completed initial tuberculosis risk assessment for Staff #2 (hire date 06/26/2022) or Staff #3 (hire date 10/04/2022).
Plan of correction
On or within the first seven days prior to the first day of work at the Branch, all Bickford Family Members (BFMs) must have a Physician, his/her designee or Health Department Official complete the Report of TB Screening Form2 to ensure they are not infected with tuberculosis. This form will be provided to the Branch prior to the BFMs working.
22VAC40-73-450-F
Based on record review, the facility failed to ensure individualized service plans be reviewed and updated at least once every 12 months and as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #2 moved from the assisted living portion of the facility to the safe, secure environment on 10/11/2022; however, Resident #2’s ISP was not updated to reflect this significant change.
Plan of correction
Nurse Coordinator to ensure All residents of assisted living facilities shall be assessed face to face using the uniform assessment instrument. The UAI shall be completed prior to admission, at least annually, and whenever there is a significant change in the resident's condition. Administrator to conduct monthly audit to ensure all new residents have a current UAI.
September 13, 2022Inspection9 violations
Inspection dates
09/13/2022, 09/14/2022
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 09/13/2022 from 8:36 am to 4:18 pm and 09/14/2022 from 10:57 am to 12:30 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 45 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-680-I
Based on record review, the facility failed to ensure the MAR include a diagnosis, condition, or specific indications for administering the drug or supplement.
Evidence
  1. The following medication on Resident #1’s MAR did not include a diagnosis: Combigan 0.2/0.5% Solution.
  2. The following medications on Resident #4’s MAR did not include a diagnosis: Calcium 600-10 tablet, Letrozole 2.5mg tablet, Levothyroxin 50mcg tablet, Memantine HCL 10mg tablet, Sertraline 50mg tablet, Theratears .25% Solution, and Melatonin 3mg tablet.
  3. The following medications on Resident #5’s MAR did not include a diagnosis: Atorvastatin 40mg tablet, Cephalexin 250mg capsule, Glucos/chond 500-400 capsule, Irbesartan 75mg tablet, Levothyroxin 50mcg tablet, Multivitamin tablet, Omeprazole 40mg capsule, and Vitamin B-12 500mcg tablet.
  4. The following medications on Resident #6’s MAR did not include a diagnosis: Vitamin B-12, Acetaminophen 650mg ER tablet, Caltrate+D 600-800 tablet, Cyanocobalam 1000mcg Solution, Levothyroxin 50mcg tablet, and Metoprol Suc 100mg ER tablet.
  5. The following medications on Resident #7’s MAR did not include a diagnosis: Artificial Tears Solution and Preservision AREDs capsules.
  6. The following medications on Resident #8’s MAR did not include a diagnosis: Multivitamin tablet, Magnesium Citrate 400mg tablet, Polyeth Glyc Powder 17gm, Preservision AREDs capsules, and Tolterodine 4mg ER capsule.
Plan of correction
Audit conducted on all current resident Mar's by Nurse Coordinator on 9/16/2022. Nurse Coordinator to ensure all resident MAR's include diagnosis for prescribed medications on admission.
22VAC40-73-680-D
Based on record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. The physician order sheet signed 09/06/2022 for Resident #3 indicates medication orders for Diltiazem 240mg ER capsule (1x daily) and Lisinopril 20mg tablet (2x daily) include a parameter of hold if SBP below 115 or HR below 60. It also includes a medication order for Metoprolol 50mg ER tablet (1x daily) with a parameter of hold if SBP below 110 or HR below 60. The MAR for Resident #3 indicates on 09/07/2022 at 8 am the resident’s BP was 105/71, and Diltiazem, Lisinopril, and Metoprolol were administered. Additionally, on 09/01/2022, 09/02/2022, 09/07/2022, and 09/12/2022, per the MAR, the 4pm dose of Lisinopril was administered to Resident #3 despite their HR below 60.
Plan of correction
Re-Education to Med Tech's & LPN's by Nurse Coordinator: Nurse/Med Tech will select the proper Resident to pass meds to and proceed with scanning and checking the medication box on the computer. The scanning and checking will allow the Nurse/Med Tech to verify that the right medication is being given to the right Resident at the right time. Any exception will be noted with initials and physician instructions followed.
22VAC40-73-720-A
Based on record review and interview, the facility failed to ensure a valid written Do Not Resuscitate (DNR) order has been issued by the resident's attending physician; and that the written order is included in the individualized service plan.
Evidence
  1. Upon review of Resident #2’s record, the admitting Physical Examination (dated 04/25/2022) indicates the code status of the resident as a full code. Additionally, Resident #2’s Face Sheet, ISP (dated 06/16/2022), Resident Binder, and signed Physician Order Sheet (dated 09/01/2022) indicate the resident as a DNR. Staff were unable to provide evidence of a signed DNR order or Durable DNR for Resident #2.
  2. Upon review of Resident #3’s record, the signed Physician Order Sheet (dated 09/06/2022), ISP (dated 08/22/2022), and admitting Physical Examination (dated 08/10/2022) indicate the resident as a Full Code. However, the resident’s binder and Face Sheet indicate the resident as a DNR. The resident’s record also included a form titled “Resident Emergency Code Status” to indicate the resident as a DNR with a physician signature dated 09/21/2022 (inspection held 09/13/2022 and 09/14/2022).
  3. Upon review of Resident #5’s record, the binder for the resident, ISP (dated 09/06/2022), and admitting Physical Examination (dated 07/19/2022) indicate the code status of the resident as a DNR. However, the signed Physician Order Sheet (dated 09/01/2022) indicates the resident as a full code.
  4. Upon review of Resident #6’s record, the binder for the resident, ISP (dated 07/25/2022), admitting Physical Examination (dated 06/09/2022), signed Physician Order Sheet (dated 09/01/2022) and Resident Face Sheet indicate the resident as a DNR. However, staff were unable to provide evidence of a signed DNR order or Durable DNR for Resident #6.
  5. Upon review of Resident #7’s record, the binder for the resident and ISP (dated 05/23/2022) indicate the resident as a DNR. However, staff were unable to provide evidence of a signed DNR order or Durable DNR for Resident #7.
  6. Upon review of Resident #8’s record, the ISP (dated 07/30/2022), signed Physician Order Sheet (dated 09/06/2022), and admitting Physical Examination (dated 07/26/2022) indicate the resident as a DNR. However, the binder of the resident indicates the resident as a Full Code.
  7. Staff #1, Staff #2, and Staff #3 acknowledged the inconsistencies of the aforementioned resident’s code status and their records.
Plan of correction
All residents, regardless of code status, shall receive care appropriate to their condition and needs, including measures essential to comfort and well-being. In the absence of a DoNotResuscitate order (DNR), a Resident shall receive all resuscitative efforts. Chart Audits conducted by Divisional Nurse on all current residents on 9/15/2022. Resident Documents reviewed included: Bickford DNR Form Resident Face Sheet Physician Admitting Orders Resident ISP Resident POS Resident Service Plan Divisional Nurse conducted training with nurse care coordinator and assistant care coordinator on 9/16/2022 on proper procedure for ensuring resident code status is honored and proper documentation for resident charts.
22VAC40-73-640-A
Based on observation, the facility failed to implement their methods to prevent the use of outdated medications based off their written plan for medication management.
Evidence
  1. The following expired medication was observed in the medication room at the facility: Tramadol HCL 50 mg tablets expired 07/18/2022 for Resident #10.
Plan of correction
Expired Medication will be removed immediately. Nurse Coordinator to complete weekly med audit. Divisional Director to conduct Branch Audit monthly for the next three months. . Corrected 9/14/2022.
22VAC40-73-250-D
Based on record review, the facility failed to ensure each staff person on or within seven days prior to the first day of work at the facility and each household member prior to coming in contact with residents submit the results of a risk assessment, documenting the absence of tuberculosis in a communicable form as
Evidence
  1. d by the completion of the current screening form published by the Virginia Department of Health or a form consistent with it. Evidence:
  2. The initial tuberculosis risk assessment for Staff #5 (hire date 06/15/2022) was not dated.
  3. There is no documentation of a completed initial tuberculosis risk assessment for Staff #6 (hire date 06/27/2022).
Plan of correction
On or within the first seven days prior to the first day of work at the Branch, all Bickford Family Members (BFMs) must have a Physician, his/her designee or Health Department Official complete the Report of TB Screening Form2 to ensure they are not infected with tuberculosis. This form will be provided to the Branch prior to the BFMs working. Staff # 6 Corrected on 9/15/22.
22VAC40-73-260-A
Based on record review, the facility failed to ensure each direct care staff member maintain current certification in first aid from the American Red Cross, American Heart Association, National Safety Council, American Safety and Health Institute, community college, hospital, volunteer rescue squad, or fire department.
Evidence
  1. Staff #5 and Staff #6 work as direct care staff and do not have a current certification in first aid.
Plan of correction
All Staff will provide proof of cpr and first aid upon hire. Failure to provide accredited certification will result in staff member obtaining within 30 days of hire date. Branch CPR & First Aid Class Scheduled for 10/20/2022
22VAC40-73-960-B
Based on observation, the facility failed to ensure a fire and emergency evacuation drawing be posted in a conspicuous place on each floor of each building used by residents to include the location of the areas of refuge, assembly areas, fire alarm boxes, and telephones.
Evidence
  1. During a tour of the facility on 09/13/2022, the emergency exit plans posted on the hallways did not include the areas of refuge, assembly areas, fire alarm boxes, or telephones.
Plan of correction
Not published by VDSS.
22VAC40-90-40-B
Based on record review, the facility failed to obtain a criminal history record report on or prior to the 30th day of employment for each employee.
Evidence
  1. The following staff did not have a completed criminal history record report in their record: Staff #5 (hired 06/15/2022), Staff #6 (hired 06/27/2022), Staff #7 (hired 07/18/2022), Staff #8 (hired 07/11/2022), Staff #9 (hired 04/22/2022), Staff #10 (hired 04/13/2022), Staff #11 (hired 04/19/2022), Staff #12 (hired 06/06/2022), Staff #13 (hired 07/27/2022), Staff #14 (hired 06/06/2022).
Plan of correction
Once an offer of employment has been accepted, but prior to the start date Bickford will perform a background check through the Virginia Department of State Police utilizing the Non-Criminal Justice Interface. Print out the results and place in the BFMs personnel file. Results had not been returned by VDOSP for the following individuals. Reached out to department and they were able to provide a copy of results missing.
22VAC40-73-520-I
Based on observation, the facility failed to ensure the activity schedule for the current month be posted in a conspicuous location in the facility. The facility also failed to include all required information on the posted activity schedule.
Evidence
  1. During a tour of the facility, the activity schedule posted in the safe, secure environment was for a two week period and did not include the month, date, or the time of the activities.
Plan of correction
Weekly Calendars Posted. Monthly Calendar corrected on 10/01/2022.
August 3, 2022Inspection1 violation
Inspection dates
08/03/2022
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 EMERGENCY PREPAREDNESS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 08/03/2022 from 1:03 pm to 2:30 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 7/31/2022 regarding allegations in the area(s) of: Part VI. Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 39 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of interviews conducted with staff: 2 An exit meeting will be conducted to review the inspection findings. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. The evidence gathered during the investigation supported the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the self-report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-150-C
Based on record review and interview, the facility failed to implement policies, procedures, and services established by the facility.
Evidence
  1. Resident #1 admitted to the facility on 6/4/22. The Report of Resident’s Physical Examination (dated 5/5/22), Resident Face Sheet, Individualized Service Plan (dated 6/4/22) for Resident #1 indicate the resident as a full code. On 7/30/22, Resident #1 was found unresponsive in their apartment and CPR was not conducted. The facility’s procedures titled “Unresponsive Resident” states “after you have called 9-1-1, begin CPR, unless appropriate DNR orders are in place.”
  2. Staff #1 and Staff #2 acknowledged their procedures in the aforementioned incident were not followed.
Plan of correction
All residents, regardless of code status, shall receive care appropriate to their condition and needs, including measures essential to comfort and well-being. In the absence of a DoNotResuscitate order (DNR), a Resident shall receive all resuscitative efforts. All Staff have been educated on following residents documented request for CPR/DNR to ensure residents wishes are carried out.
July 22, 2022Inspection4 violations
Inspection dates
07/22/2022
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 07/22/2022 from 10:00 am to 11:23 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 38 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. The evidence gathered during the investigation supported the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the self-report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-450-A
Based on record review, the facility failed to ensure on or within seven days prior to the day of admission, a preliminary plan of care be developed to address the basic needs of the resident that adequately protects his health, safety, and welfare and be signed and dated by the licensee, administrator, or his designee (i.e., the person who has developed the plan), and by the resident or his legal representative.
Evidence
  1. Resident #1 admitted to the facility on 5/17/22; however, the ISP (dated 5/17/22) is not signed by the resident or their legal representative.
Plan of correction
Upon Admission, ISP will be reviewed and signature obtained.
22VAC40-73-1150-A
Based on observation, record review and interview, the facility failed to ensure doors that lead to unprotected areas be monitored or secured through devices that conform to applicable building and fire codes, including door alarms, cameras, constant staff oversight, security bracelets that are part of an alarm system, pressure pads at doorways, delayed egress mechanisms, locking devices, or perimeter fence gates for residents residing in a safe, secure environment.
Evidence
  1. On 7/9/22 around 12:54 p.m., Resident #1 who resides in a safe, secure environment was unable to be located. The facility reports a staff member utilized the door and it did not latch closed; however, it closed enough for the sensor to think it was closed which caused the alarm not to sound initially. The resident was located half a mile away approximately 30 minutes after they were last seen inside of the unit. The resident is believed to have fallen as the resident returned to the facility with scrapes to arms and legs and a bruise to the left eye.
Plan of correction
Additional Alarms installed to all exit doors in memory care with louder tone for notification. Unannounced Unwitnessed Missing Residents Drill to be conducted once per month for the next 3 months. Routine Quarterly Drills will occur as scheduled.
22VAC40-73-1100-A
Based on record review, the facility failed to ensure prior to admitting a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia to a safe, secure environment, the licensee, administrator, or designee determine whether placement in the special care unit is appropriate.
Evidence
  1. Resident #1 did not have documentation of the determination and justification on whether placement in the special care unit is appropriate by the licensee, administrator, or designee.
Plan of correction
Chart audit has been conducted for all resident's residing in special care unit. Determination of Justification form will be completed for all new admissions.
22VAC40-73-320-A
Based on record review, the facility failed to ensure within the 30 days preceding admission, a person have a physical examination by an independent physician to include results of a risk assessment for tuberculosis on each resident as
Evidence
  1. d by the completion of the current screening form published by the Virginia Department of Health or a form consistent with it. Evidence:
  2. Resident #1 admitted to the facility on 5/17/22; however, the risk assessment for tuberculosis (dated 5/5/22) was not completed and did not indicate the resident is considered free of tuberculosis in a communicable form.
Plan of correction
Within 30 days prior to move-in, all Residents will have a Physician, his/her designee or Health Department Official complete the Report of TB Screening Form 2 ensuring that the Resident is not infected with tuberculosis. This form will be provided to the Branch prior to the Resident moving in to be kept in the Resident’s medical record.
June 27, 2022Inspection9 violations
Inspection dates
06/27/2022
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 06/27/2022 from 9:38 am to 5:08 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 38 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 7 Number of staff records reviewed: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-980-B
Based on observation, the facility failed to ensure a first aid kit for the building contain items as identified in the standard.
Evidence
  1. The building first aid kit did not include triangular bandages.
  2. Staff #2 acknowledged the aforementioned item was not included in the first aid kit.
Plan of correction
Not published by VDSS.
22VAC40-73-320-A
Based on record review, the facility failed to ensure a resident have a completed physical examination by an independent physician.
Evidence
  1. The Report of Resident’s Physical Examination for Resident #1 and Resident #5 does not include the date of physical exam.
Plan of correction
Audit conducted on all current residents by nurse coordinator. Nurse Coordinator will review physical examinations for accuracy prior to admission.
22VAC40-73-250-C
Based on record review and discussion, the facility failed to maintain personal and social data on staff to include verification that the staff person has received a copy of his current job description.
Evidence
  1. Staff #6’s record does not include verification that the staff person has received a copy of their current job description.
  2. Staff #1 acknowledged the aforementioned item was not included in Staff #6’s record.
Plan of correction
All Staff will receive a copy of their job description and verify with signature at time of hire.
22VAC40-73-650-B
Based on record review and discussion, the facility failed to ensure physician or other prescriber orders, both written and oral, for administration of all prescription and over-the-counter medications and dietary supplements include the name of the resident, the date of the order, the name of the drug, route, dosage, strength, how often medication is to be given, and identify the diagnosis, condition, or specific indications for administering each drug.
Evidence
  1. The following medications on Resident #2’s MAR did not include a diagnosis: Donepezil 10mg tab, Fluticasone Spr 50mcg, Lisinopril 20mg tab, Omega-3 fish 1000mg cap, Omega-3-Acid 1gm cap, Preservision AREDs 2 caps, Turmeric 500mg cap, Vit D 50 mcg (2000IU) tabs, Vitamin B-12 500 mcg tab, and Vitamin C 500 mg tab.
  2. The following medications on Resident #4’s MAR did not include a diagnosis: Furosemide 40mg tab and Loratadine 10mg tab.
  3. The following medications on Resident #5’s MAR did not include a diagnosis: Amlodipine 5mg tab, Bupropn HCL 150mg XL tab, Escitalopram 20mg tab, Omeprazole 20mg cap, Pot Chloride 10meq ER cap, and Trazodone 100mg tab.
  4. The following medications on Resident #7’s MAR did not include a diagnosis: Acetamin 5000mg tab, Bone Strength tabs, Docusate Sod 100mg tab, and Quetiapine 25mg tab (2 separate orders).
  5. The following medications on Resident #9’s MAR did not include a diagnosis: Budesonide 3mg DR cap, Metoprol TAR 25mg tab, Nifedipine 30mg ER tab, Probiotic cap, Vyzulta Sol 0.024%.
Plan of correction
Audit conducted on all current resident Mar's by Nurse Coordinator. Nurse Coordinator to ensure all resident MAR's include diagnosis for prescribed medications.
22VAC40-73-1110-A
Based on record review and interview, the facility failed to ensure prior to admitting a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia to a safe, secure environment, the licensee, administrator, or designee determine whether placement in the special care unit is appropriate.
Evidence
  1. Resident #6 and Resident #7 did not have documentation of the determination and justification on whether placement in the special care unit is appropriate by the licensee, administrator, or designee.
  2. Staff #1 acknowledge both Resident #6 and Resident #7 did not have documentation of the determination and justification on whether placement in the special care unit is appropriate by the licensee, administrator, or designee.
Plan of correction
Prior to admitting a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia to a safe, secure environment, Administrator and Nurse Coordinator will determine whether placement in the special care unit is appropriate. A signed letter will be placed in resident chart.
22VAC40-73-260-A
Based on record review, the facility failed to ensure each direct care staff member maintain current certification in first aid from the American Red Cross, American Heart Association, National Safety Council, American Safety and Health Institute, community college, hospital, volunteer rescue squad, or fire department.
Evidence
  1. Staff #6 (hire date 4/13/22) works as direct care staff and does not have documentation of a current certification in first aid in their staff record.
Plan of correction
All Staff will provide proof of cpr and first aid upon hire. Failure to provide accredited certification will result in staff member obtaining within 30 days of hire date.
22VAC40-73-720-A
Based on record review, the facility failed to ensure a valid written Do Not Resuscitate (DNR) order has been issued by the resident's attending physician; and that the written order is included in the individualized service plan.
Evidence
  1. Upon review of Resident #2’s record, the Physical Examination (dated 5/12/22) indicates the code status of the resident as a DNR. The resident does not have a signed DNR order or Durable DNR in their record.
  2. Upon review of Resident #5’s record, there are inconsistencies in regards to the resident’s code status. The ISP (dated 6/18/22) and admitting Physician’s Admissions orders (4/26/22) indicate Resident #5 is a Full Code; however, facility’s “Resident Emergency Code Status” form (date 4/19/22) signed by the resident and the last physician order sheet indicate the resident is a DNR. Resident #5’s Resident Face Sheet is blank next to the code status.
Plan of correction
Upon Admission and during routine chart review, Nurse Coordinator will ensure DNR status is consistent on all documents in Resident chart.
22VAC40-73-550-G
Based on record review and discussion, the facility failed to obtain written acknowledgment of the receipt and review of the rights and responsibilities of residents in assisted living facilities with the resident's, his legal representative's or responsible individual.
Evidence
  1. Resident #6 did not have written acknowledgment of the receipt and review of the rights and responsibilities of residents in assisted living facilities with the resident's, their legal representative's or responsible individual.
  2. Staff #1 acknowledged there was no documentation of a review of resident rights for Resident #6.
Plan of correction
Not published by VDSS.
22VAC40-73-250-D
Based on record review and discussion, the facility failed to ensure each staff person on or within seven days prior to the first day of work at the facility and each household member prior to coming in contact with residents submit the results of a risk assessment, documenting the absence of tuberculosis in a communicable form as
Evidence
  1. d by the completion of the current screening form published by the Virginia Department of Health or a form consistent with it. Evidence:
  2. There is no documentation of a completed initial tuberculosis risk assessment for Staff #5 (hire date 5/19/22).
  3. Staff #1 acknowledged the TB risk assessment for Staff #5 was not completed.
Plan of correction
Form was left incomplete. On or within the first seven days prior to the first day of work at the Branch, all Bickford Family Members (BFMs) must have a Physician, his/her designee or Health Department Official complete the Report of TB Screening Form2 to ensure they are not infected with tuberculosis. This form will be provided to the Branch prior to the BFMs working.
May 6, 2022Inspection1 violation
Inspection dates
05/06/2022
Areas reviewed
22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS
Comments
Type of inspection: Initial Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 05/06/2022 from 9:33 am to 11:30 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Observations by licensing inspector: The first aid kit, menu, and activity calendar were reviewed along with samples of the water temperature taken. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the initial inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The applicant has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to maintain future compliance with applicable standard(s) or law. If the applicant wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website should the facility be issued a license to operate. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of a licensed facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-980-B
Based on observation, the facility failed to ensure a first aid kit for the building contain items as identified in the standard.
Evidence
  1. The building first aid kit did not include blankets, plastic bags, small flashlight and extra batteries, triangular bandages, tweezers, or a first aid instructional manual. The vehicle first aid kit did not include plastic bags, small flashlight and extra batteries, or triangular bandages.
Plan of correction
Divisional Director of Resident Services updated First Aid Kit to include blankets, plastic bags, small flashlight and extra batteries, triangular bandages, tweezers and first aid instruction manual on 5/6/2022. Divisional Director of Resident Services updated Vehicle first aid kit to include plastic bags, small flashlight, extra batteries and triangular bandages on 5/6/2022.