43
Inspections
On record
32
With violations
Visits that cited something
11
Clean visits
Nothing cited
202
Violations cited
Individual findings
105
Standards cited
Distinct rules
28
Complaint visits
Prompted by a complaint

Karolwood Gardens at Norfolk was inspected 43 times between November 18, 2021 and July 2, 2025 by the Virginia Department of Social Services. 32 of those visits ended with violations cited and 11 with none. Across that history VDSS cited 202 violations under 105 distinct standards. 28 inspections were prompted by a complaint.

A violation is a licensing standard - a rule in the Virginia Administrative Code - that the inspector found the facility was not meeting. Each is shown with the evidence the inspector recorded and, where VDSS publishes it, the facility's own plan of correction.

VDSS publishes inspections on a rolling window and no longer serves any of these on its site. All 43 are reproduced from Assisted Living Magazine's archive of the original VDSS reports.

Provider Information

Facility type
Assisted Living Facility
License type
One Year
License expires
11/30/2025
Administrator
Linda Underdown
Licensing inspector
Darunda Flint
Inspector phone
(757) 807-9731
Approved for
Ambulatory Only · Special Care Unit · Residential and Assisted Living Care

Inspection History

43

Select an inspection to read the areas reviewed, the inspector's comments and any violations cited.

July 2, 2025Complaint survey1 violation
Areas reviewed
22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 07/02/2025 (9:28 am arrival / departure 3:37 pm) The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 06/24/2025 regarding allegations in the area(s) of: Building and Grounds Number of residents present at the facility at the beginning of the inspection: 44 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation(s) of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Darunda Flint, Licensing Inspector at (757) 807-9731 or by email at darunda.a.flint@dss.virginia.gov
Violations
22VAC40-73-880-C
Based on observation and interview, the facility failed to ensure that temperatures in all areas used by residents did not exceed 80 degrees Fahrenheit.
Evidence
  1. During an on-site inspection on 07/02/2025 at approximately 10:00 a.m. through 10:15 a.m. it was noted by the licensing inspector and staff #1 that the activity room on the second floor displayed the temperature as 81.0 degrees Fahrenheit. The room was being used by residents for an activity at the time the temperature was measured.
Plan of correction
Not published by VDSS.
July 2, 2025Complaint survey4 violations
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 07/02/2025 arrival 9:28 a.m. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 06/09/2025 regarding allegations in the area(s) of: Resident Care and Related Services/ Administration and Administrative Services/ and Resident Accommodations and Related Provisions Number of residents present at the facility at the beginning of the inspection: 44 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 5 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services/ Administration and Administrative Services/ and Resident Accommodations and Related Provisions A violation notice was issued; any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Darunda Flint, Licensing Inspector at (757) 807-9731or by email at Darunda,a.flint@dss.virginia.gov
Violations
22VAC40-73-100-C-2
Based on staff interviewed and observations made during the medication cart audits, the facility failed to ensure proper procedures were implemented and followed regarding the infection control program.
Evidence
  1. A medication cart observation was conducted with staff #4. Resident#3, resident #4, and resident #5 glucometer instruments were not labeled.
  2. Staff #4 acknowledged the aforementioned resident’s glucometer instruments were not labeled.
Plan of correction
Not published by VDSS.
22VAC40-73-450-C
Based on record reviewed and staff interviewed, the facility failed to ensure the individualized service plan (ISP) shall include all assessed needs for residents.
Evidence
  1. Resident #1’s Uniformed Assessment Instrument (UAI) dated 04/18/2025 documented medication administration will be administrated/monitored by lay person and or professional staff ; the ISP dated 04/18/2025 listed medications will be administered by licensed facility staff. The 04/18/2025 ISP did not list medications will be administered/monitored by lay person.
Plan of correction
Not published by VDSS.
22VAC40-73-640-A
Based on records reviewed and staff interviewed, the facility failed to follow its medication management plan to ensure resident’s prescription medications, and any over-the-counter drugs and supplements ordered are filled and refilled in a timely manner to avoid missed dosages.
Evidence
  1. The following Prodigy Safety Lancets were not available during the medication cart audit with staff #4 for resident #3 and resident #5. Staff #4 acknowledged the aforementioned residents? lancets were not available.
  2. The following medications were not available during the medication cart audit with staff #5 for Resident #2: Chest Conges Syp Rel DM, Guaiasorb DM Liq 100-10/5, Haloperidol Con 2mg/ml, Lorazepam Con 2mg/ml, Onelax Sup 10mg. Staff #5 acknowledged the aforementioned residents? medications were not available.
  3. Resident #5’s June 2025 medication administration record (MAR) documented resident #5’s medications were not available to administer: Lantus Solostar 100 unit/ML not available on 06/03/2025; Chlorhex GLU Sol 0.12% not available to administer.
  4. Resident #3’s June 2025 medication administration record (MAR) documented resident #3’s medications were not available to administer: Esomepra Mag Cap 20 MG DR not available on 06/03/2025; Januvia Tab 100MG medication not available 06/12/2025 thru 06/19/2025, 06/24/2025, and 06/25,2025; Duloxetine Cap 60MG medication not available on 06/17/2025.
Plan of correction
Not published by VDSS.
22VAC40-73-750-E
Based on interviews and observation of the facility physical plant, the facility failed to ensure that residents.have sufficient bed and bath linens in good repair so that residents always have clean: towels
Evidence
  1. Staff#1 advised the LI that the facility does not provide towels for the residents.
  2. During a tour to the facility with staff # 5 the LI was shown two bath towels stored in a common area cabinet used for residents.
Plan of correction
Not published by VDSS.
May 6, 2025Complaint survey0 violations
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 BUILDINGS AND GROUND
Technical assistance
22VAC40-73-880
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 05/06/2025 from 9:35 am to 10:05 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 04/24/2025 regarding allegations in the area(s) of: Administration and Administrative Services, Personnel, Staffing and Supervision, and Buildings and Ground. Number of residents present at the facility at the beginning of the inspection: 44 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 0 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 4 Additional Comments/Discussion: PPE supply and staff schedule were reviewed. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
March 24, 2025Complaint survey2 violations
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 03/24/2025 from 12:20 pm to 1:35 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Two complaints were received by VDSS Division of Licensing on 03/14/2025 and 03/19/2025 regarding allegations in the area(s) of: Personnel, Staffing and Supervision, and Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 40 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 3 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 3 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services. A violation notice was issued; any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-640-A
Based on record review, the facility failed to implement their written plan for medication management to include methods to ensure accurate counts of all controlled substances whenever assigned medication administration staff changes.
Evidence
  1. Resident #1 has an order for 10 mg (1/2 tab of 20 mg) of Hydromorphone to be administered every 6 hours. The narcotic count sheet indicated there were 14 tablets remaining; however, there were 15 tablets of the medication on the cart at the time of inspection. Additionally, the narcotic count sheet does not indicate who administered the dose documented on 03/13/2025 at 12pm (MAR documented Staff #5).
  2. Resident #1 has an order for 1mg liquid of Hydromorphone to be given by mouth every 3 hours as needed. The narcotic count sheet indicates a dose was administered on 03/13/2025; however, the bottle of medication had not been opened, and the administration of the medication was not documented on Resident #1’s MAR.
Plan of correction
Not published by VDSS.
22VAC40-73-680-H
Based on record review, the facility failed to ensure, at the time the medication is administered, all medications administered to residents, including over-the- counter medications and dietary supplements is documented on a medication administration record (MAR).
Evidence
  1. Resident #1 has an order for 10 mg (1/2 tab of 20 mg) of Hydromorphone to be administered every 6 hours. The narcotic count sheet indicates Staff #6 administered a dose on 03/23/2025 at 6 pm; however, Resident #1’s MAR does not document the administration of this medication. Additionally, the narcotic count sheet indicates Staff #7 administered a dose on 03/24/2025 at 11:28 am; however, Resident’s #1 MAR did not document the administration of this medication (administration occurred prior to onsite inspection).
Plan of correction
Not published by VDSS.
February 24, 2025Complaint survey8 violations
Inspection dates
Feb. 24, 2025
Areas reviewed
22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/24/2025 from 12:00 pm to 12:50 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 02/07/2025 regarding allegations in the area(s) of: Admission, Retention, and Discharge of Residents and Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 40 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 3 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation(s) of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed when the condition of the resident changes and after a fall.
Evidence
  1. Resident #1 (admitted on 12/29/2023) fell per their record on 3/19/2024 and 5/24/2024 and admitted to hospice on 5/7/2024; however, there was only 1 fall risk rating without a date completed in Resident #1’s record.
  2. Resident #2 (admitted on 12/30/2023) fell per their record on 1/5/2024, 1/8/2024, 3/16/2024, and 4/9/2024; however, there was only 1 fall risk rating without a date completed in Resident #2’s record.
Plan of correction
Not published by VDSS.
22VAC40-73-430-H-1
Based on record review, the facility failed to ensure a discharge statement was completed and retained in the resident’s record.
Evidence
  1. The record for Resident #2 did not contain a written discharge statement.
Plan of correction
Not published by VDSS.
22VAC40-73-430-J
Based on record review and interview, the facility failed to ensure within 60 days of the date of discharge, each resident or their legal representative be given any refunds due.
Evidence
  1. Resident #1’s written agreement (signed on 12/29/2023) includes cancellation and refund of monthly fee for transfer, discharge, or death. It indicates the facility shall provide a refund within 60 days after transfer, discharge, or death if applicable.
  2. Resident #1’s record also includes a monthly statement dated 7/1/2024 with a credit due to the resident.
  3. Staff #3 confirmed Resident #1 did have a credit due that has not been refunded to their knowledge at the time of the inspection (2/24/2025).
Plan of correction
Not published by VDSS.
22VAC40-73-440-A
Based on record review and interview, the facility failed to complete a resident’s UAI prior to admission and whenever there is a significant change in the resident's condition.
Evidence
  1. The UAI for Resident #1 (admitted 12/29/2023) was dated 12/29/2023 and was not complete.
  2. Resident #1 admitted to hospice on 5/7/2024; however, an UAI was not completed to reflect this significant change.
Plan of correction
Not published by VDSS.
22VAC40-73-450-C
Based on record review, the facility failed to ensure the comprehensive individualized service plan be completed within 30 days after admission.
Evidence
  1. Resident #1 admitted to the facility on 12/29/2023; however, Resident #1’s record did not include a comprehensive ISP and only a preliminary ISP completed 12/29/2023.
  2. Resident #2 admitted to the facility on 12/30/2023; however, Resident #2’s record did not include a comprehensive ISP and only a preliminary ISP completed 12/28/2023.
Plan of correction
Not published by VDSS.
22VAC40-73-450-F
Based on record review, the facility failed to review and update individualized service plans as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #1 admitted to hospice on 5/7/2024; however, the ISP for Resident #1 was not updated to reflect this significant change.
Plan of correction
Not published by VDSS.
22VAC40-73-460-F
Based on record review, the facility failed to notify the next of kin, legal representative, designated contact person, or, if applicable, any responsible social agency of any incident of a resident falling, whether or not it results in injury. This notification shall occur as soon as possible but no later than 24 hours from the time of initial discovery or knowledge of the incident. The resident's record shall include documentation of the notification, including date, time, caller, and person or agency notified.
Evidence
  1. Resident #1 fell per their record on 5/24/2024; however, there was no documentation Resident #1’s designated contact person was notified of the fall.
  2. Resident #2 fell per their record on 1/8/2024, 3/16/2024, and 4/9/2024; however, there was no documentation Resident #2’s designated contact person was notified of the fall.
Plan of correction
Not published by VDSS.
22VAC40-73-680-D
Based on record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. The following medications were not available and or administered to Resident #1 on the following days per the May 2024 MAR and June 2024 MAR: Alprazolam .25 mg tab on 5/9/2024-5/11/2024, Amlodipine 10 mg tab on 5/9/2024, 5/11/2024, 5/14/2024, 5/16/2024-5/31/2024, and 6/1/2024-6/4/2024, Clopidogrel 75 mg tab on 5/3/2024-5/5/2024, 5/11/2024, 5/13/2024-5/15/2024, Lorazepam 2mg concentrate on 5/2/2024-5/9/2024, 5/10/2024, 5/27/2024, and 5/28/2024, Losartan 100 mg tab on 5/3/2024-5/5/2024, 5/10/2024, 5/11/2024, 5/13/2024-5/31/2025, and 6/1/2024- 6/4/2024, Melatonin 3 mg tab on 5/9/2024, Memantine 5 mg tab on 5/3/2024, Nicotine patch on 5/15/2024-5/19/2024 and 5/25/2024-5/31/2024, Risperidone 1 mg solution on 5/21/2024, 5/22/2024, 5/25/2024, 5/28/2024, 5/30/2024, and 6/1/2024, and Trazodone 50 mg tab on 5/18/2024-5/21/2024.
Plan of correction
Not published by VDSS.
February 7, 2025Inspection5 violations
Inspection dates
Feb. 7, 2025
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Technical assistance
22VAC40-73-550
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/07/2025 from 12:15 pm to 1:25 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Two self-reported incidents were received by VDSS Division of Licensing on 01/16/2025 and 02/06/2025 regarding allegations in the area(s) of: Personnel, Resident Care and Related Services, and Additional Requirements for Facilities that Care for Adults with Serious Cognitive Impairments. Number of residents present at the facility at the beginning of the inspection: 42 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 2 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the self-report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-1140-B
Based on record review, the facility failed to ensure within four months of the starting date of employment in the safe, secure environment, direct care staff attend at least 10 hours of training in cognitive impairment that meets the requirements of subsection C of this section.
Evidence
  1. Staff #2 (hired 07/16/2024) did not have at least 10 hours of training in cognitive impairment within four months of their hire date.
Plan of correction
Administration will ensure that all new employee's orientation will cover the 10-hour training in cognitive impairment to be coordinated with Odyssey Rehab.
22VAC40-73-1150-B
Based on discussion, the facility failed to ensure there be protective devices on the bedroom and bathroom windows of residents and on windows in common areas accessible to residents to prevent the windows from being opened wide enough for a resident to crawl through.
Evidence
  1. On 02/05/2025, Resident #1 exited the safe, secure environment through an unsecured window.
Plan of correction
All windows in memory care (resident room and common areas) were checked and secured.
22VAC40-73-210-B
Based on record review and interview, the facility failed to ensure all direct care staff attend at least 18 hours of training annually.
Evidence
  1. Staff #1 was unable to provide documentation of 2023 annual training for Staff #3.
Plan of correction
Administrator started on 12/9/24 and cannot control what happened in 2023. Administrator will ensure that direct care staff attend at least 18 hours of training annually.
22VAC40-73-460-D
Based on interview and record review, the facility failed to provide supervision of resident schedules, care, and activities, including attention to specialized needs.
Evidence
  1. On 02/05/2025, Resident #1 exited the safe, secure environment through an unsecured window and wandered from the premises.
Plan of correction
Staff notified of minimum 2 staff members in memory care at all times. Staff must communicate with each other for coverage.
22VAC40-73-550-G
Based on record review, the facility failed ensure the rights and responsibilities of residents in assisted living facilities be reviewed annually with each staff person.
Evidence
  1. Staff #3’s record did not include an annual review of resident rights and responsibilities.
Plan of correction
Ombudsman will conduct a review of Resident's Rights and Responsibilities at our monthly staff meeting in March.
November 12, 2024Inspection1 violation
Inspection dates
Nov. 12, 2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 11/12/2024 from 10:05 am to 10:40 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Two self-reported incidents were received by VDSS Division of Licensing on 11/04/2024 and 11/08/2024 regarding allegations in the area(s) of: Resident Care and Related Services and Additional Requirements for Facilities that Care for Adults with Serious Cognitive Impairments. Number of residents present at the facility at the beginning of the inspection: 45 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 0 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the self-reports; area(s) of non-compliance with standard(s) or law were: Additional Requirements for Facilities that Care for Adults with Serious Cognitive Impairments. A violation notice was issued; any violation(s) not related to the self-reports but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-1150-B
Based on discussion, the facility failed to ensure there be protective devices on the bedroom and bathroom windows of residents and on windows in common areas accessible to residents to prevent the windows from being opened wide enough for a resident to crawl through.
Evidence
  1. On 11/07/2024, Resident #1 exited the safe, secure environment through an unsecured window.
Plan of correction
Window the resident crawled through has been secured to no longer open wide enough for a resident to climb through. All other windows in secured unit were checked to ensure that no other windows were able to open wide enough for a resident to crawl out. Maintenance Director or designee will do weekly checks of all windows in the secured unit to ensure all are properly secured.
November 12, 2024Complaint survey0 violations
Inspection dates
Nov. 12, 2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 11/12/2024 from 10:05 am to 10:40 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 11/01/2024 regarding allegations in the area(s) of: Resident Care and Related Services and Building and Grounds. Number of residents present at the facility at the beginning of the inspection: 45 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 3 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
October 22, 2024Inspection16 violations
Inspection dates
Oct. 22, 2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/22/2024 from 9:00 am to 4:30 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 42 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 4 Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 4 Observations by licensing inspector: Lunch and an activity were observed. A medication pass observation was completed for 4 residents. The following were reviewed: resident and staff records, medication carts, call bells, and water temperatures. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-1110-A
Based on record review, the facility failed to ensure the licensee, administrator, or designee determine whether placement in the special care unit is appropriate for a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia to a safe, secure environment.
Evidence
  1. Resident #3 (admitted 06/06/2024) did not have documentation of the determination and justification on whether placement in the special care unit is appropriate by the licensee, administrator, or designee in their record.
Plan of correction
Documentation and justification for placement in the special care unit will be obtained for resident #3. 100% audit of all current resident files to ensure appropriate documentation is in place. Executive Director or designee will review the proper documentation prior to move in for all future residents.
22VAC40-73-260-A
Based on record review, the facility failed to ensure each direct care staff member maintain current certification in first aid from the American Red Cross, American Heart Association, National Safety Council, American Safety and Health Institute, community college, hospital, volunteer rescue squad, or fire department.
Evidence
  1. Staff #3 (hired 03/19/2024) and Staff #5 (hired 08/29/2023) work as direct care staff and do not have a current certification in first aid.
Plan of correction
Audit to ensure that all current staff members have the required first aid training. Any staff member with missing or expired first aid training will be removed from the schedule until they have appropriate training completed. Executive Director, Resident Care Coordinator, or designee to conduct monthly audits of staff education to ensure ongoing compliance.
22VAC40-73-310-D
Based on record review, the facility failed to provide written assurance to a resident or the legal representative documenting that the facility has the appropriate license to meet their care needs at the time of admission. Copies of the written assurance shall be given to the legal representative and case manager, if any, and a copy signed by the resident or their legal representative shall be kept in the resident's record.
Evidence
  1. There was no evidence written assurance was provided to Resident #3 (admitted 06/06/2024) or their legal representative.
Plan of correction
Written Assurance will be completed for resident #3. 100% audit of all current resident files to ensure appropriate documentation is in place. Executive Director or designee will review the proper documentation prior to move in for all future residents.
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed at least annually, when the condition of the resident changes, and after a fall.
Evidence
  1. Resident #4 moved out of the safe, secure environment on 02/28/2024 and readmitted to hospice on 04/19/2024; however, Resident #4’s fall risk rating was completed 10/06/2023 (upon admission) and 10/08/2024.
Plan of correction
Education provided to RCD and RCC on fall risk rating requirements and what constitutes a change in condition. RCD or designee will ensure that residents have a fall risk rating completed in the appropriate time window.
22VAC40-73-350-B
Based on record review, the facility failed to ascertain, prior to admission, whether a potential resident was a registered sex offender and failed to document that this was ascertained and the date the information was obtained.
Evidence
  1. Resident #3 admitted to the facility on 06/06/2024; however, their sex offender screening was completed on 06/10/2024 06/10/2024.
Plan of correction
100% audit of all current resident files to ensure appropriate documentation is in place. Executive Director or designee will review the proper documentation prior to move in for all future residents.
22VAC40-73-390-A
Based on record review, the facility failed to ensure at or prior to the time of admission, there be a written agreement/acknowledgment of notification dated and signed by the resident or applicant for admission or the appropriate legal representative, and by the licensee or administrator.
Evidence
  1. There was no written agreement/acknowledgment of notification dated and signed by Resident #3 (admitted 06/06/2024) or their legal representative.
Plan of correction
Written agreement will be obtained for resident #3. 100% audit of all current resident files to ensure appropriate documentation is in place. Executive Director or designee will review the proper documentation prior to move in for all future residents.
22VAC40-73-410-A
Based on record review, the facility failed to ensure upon admission, the assisted living facility provide an orientation for new residents and their legal representatives, including emergency response procedures, mealtimes, and use of the call system. Acknowledgment of having received the orientation shall be signed and dated by the resident and, as appropriate, his legal representative, and such documentation shall be kept in the resident's record.
Evidence
  1. Resident #3 (admitted 06/06/2024) did not have evidence of receiving orientation in their resident records.
Plan of correction
Orientation documentation will be obtained for resident #3. 100% audit of all current resident files to ensure appropriate documentation is in place. Executive Director or designee will review the proper documentation prior to move in for all future residents.
22VAC40-73-450-A
Based on record review, the facility failed to ensure on or within seven days prior to the day of admission, a preliminary plan of care be developed to address the basic needs of the resident that adequately protects their health, safety, and welfare.
Evidence
  1. Resident #2 admitted to the facility on 09/10/2024; however, their ISP was completed on 09/16/2024.
  2. Resident #3 admitted to the facility on 06/06/2024; however, their ISP was completed on 10/04/2024.
Plan of correction
Executive Director, Resident Care Coordinator, or designee will ensure that ISP is done on or within seven days prior to the day of admission. Education to RCD and RCC to ensure ISPs are completed in the appropriate time frame.
22VAC40-73-450-C
Based on record review, the facility failed to ensure the comprehensive ISP include a description of current identified needs and written description of what services will be provided to address identified needs.
Evidence
  1. Resident #2’s UAI (dated 09/05/2024) indicates the resident is incontinent of bowel and bladder less than weekly and requires assistance with housekeeping, laundry, and money management; however, these needs are not addressed on the resident’s ISP (dated 09/16/2024).
  2. Resident #3’s UAI (dated 06/04/2024) indicates the resident requires supervision with bathing and does not require assistance with toileting, stairclimbing, and mobility; however, the resident’s ISP (dated 10/04/2024) indicates the resident requires physical and mechanical assistance with bathing, mechanical assistance with toileting and stairclimbing, and supervision with mobility.
Plan of correction
Resident Care Director/Coordinator or designee will ensure that ISP is reflective of the UAI and done on or within seven days prior to the day of admission. 100% audit of all ISP to ensure they are accurate to the UAI.
22VAC40-73-450-F
Based on record review, the facility failed to review and update individualized service plans as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #4 moved out of the safe, secure environment on 02/28/2024 and readmitted to hospice on 04/19/2024; however, Resident #4’s ISP was completed 10/06/2023 (upon admission) and revised 10/08/2024.
Plan of correction
Resident Care Director/Coordinator or designee will ensure that ISPs are completed and reviewed with all significant change of condition for the resident.
22VAC40-73-550-G
Based on record review, the facility failed ensure the rights and responsibilities of residents in assisted living facilities be reviewed annually with each resident or his legal representative or responsible individual as stipulated in subsection H of this section.
Evidence
  1. The following residents did not have current documentation of an annual review of resident rights and responsibilities: Resident #3 and Resident #4.
Plan of correction
Activities Director or designee will ensure the resident rights are reviewed annually with each resident or their representative.
22VAC40-73-620-A
Based on record review, the facility failed to ensure dietary oversight was conducted every six months for specials diets by a dietitian or nutritionist.
Evidence
  1. The last dietary oversight was completed on 7/23/2023.
Plan of correction
Dietary Oversight consultant will be obtained and scheduled set up for every 6 months visits.
22VAC40-73-680-D
Based on record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions and consistent with the standards of practice outlines in the current medication aide curriculum approved by the Virginia Board of Nursing.
Evidence
  1. Resident #3 has an order to be administered Trazodone 25 mg tablet every 12 hours; however, the medication was not available or administered 10/04/2024-10/06/2024 (6 doses).
Plan of correction
RCD/RCC will review current process for reordering medications to ensure process effectiveness and make changes as needed. All RMA/LPNs will be educated on reordering process and actions to take if medication is not available to be administered.
22VAC40-73-690-G
Based on record review, the facility failed to act in response to the recommendations noted in subsection F of this section.
Evidence
  1. A pharmacy medication review was conducted in May 2024. Resident #1 and Resident #4’s review included a recommendation for physician review and response; however, there was no documentation that the recommendation was reviewed and responded to by the physician at the time of inspection.
Plan of correction
RCD/RCC resent pharmacy recommendations to PCPs for resident #1 and #4. RCD/RCC educated to follow up on all pharmacy recommendations until a response is received from the PCP.
22VAC40-73-940-A
Based on record review, the facility failed to comply with the Virginia Statewide Fire Prevention Code (13VAC5-51) as determined by at least an annual inspection by the appropriate fire official.
Evidence
  1. The last inspection by the appropriate fire official was completed on 04/19/2023.
Plan of correction
Norfolk Fire Marshal’s office contacted to conduct an annual fire inspection. The Maintenance Director or designee will ensure routine fire inspections are scheduled.
22VAC40-73-970-A
Based on interview, the facility failed to ensure fire and emergency evacuation drill frequency and participation be in accordance with the current edition of the Virginia Statewide Fire Prevention Code (13VAC5-51). The drills required for each shift in a quarter shall not be conducted in the same month.
Evidence
  1. The facility was unable to provide documentation of fire and emergency evacuation drills conducted from April-August 2024.
Plan of correction
Maintenance Director or designee will hold monthly fire and emergency drills.
October 22, 2024Complaint survey0 violations
Inspection dates
Oct. 22, 2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND
Technical assistance
22VAC40-73-750
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/22/2024 from 9:00 am to 4:30 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 09/26/2024 regarding allegations in the area(s) of: Resident Care and Related Services, Resident Accommodations and Related Provisions, and Buildings and Ground. Number of residents present at the facility at the beginning of the inspection: 42 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 0 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
September 18, 2024Complaint survey5 violations
Inspection dates
Sept. 18, 2024 and Sept. 20, 2024
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS
Technical assistance
22VAC40-73-460-A
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 09/18/2024 from 1:10 pm to 3:00 pm and 09/20/2024 from 9:35 am to 11:00 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Two complaints were received by VDSS Division of Licensing on 09/17/2024 and 09/18/2024 regarding allegations in the area(s) of: Staffing and Supervision, Resident Care and Related Services, Buildings and Ground, and Emergency Preparedness. Number of residents present at the facility at the beginning of the inspection: 46 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 0 Number of interviews conducted with residents: 5 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services and Buildings and Ground. A violation notice was issued; any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-450-C
Based on record review, the facility failed to ensure the comprehensive individualized service plan be completed within 30 days after admission.
Evidence
  1. Resident #1 admitted on 12/27/24.
  2. Resident #1’s record included a preliminary ISP completed 12/27/2023.
  3. Resident #1’s record did not have a comprehensive ISP.
Plan of correction
Resident #1 comprehensive ISP completed on 10/1/2024. Audit done on all residents to ensure comprehensive ISPs are in place, accurate, and up to date.
22VAC40-73-460-H
Based on observation and interview, the facility failed to ensure that personal assistance and care are provided to each resident as necessary so that the needs of the resident are met, including assistance or care with trimming fingernails and toenails.
Evidence
  1. Resident #4 returned to the facility from rehab on 07/30/2024.
  2. There was no evidence the facility sought assistance from hospice or outside services in trimming Resident #4’s toenails prior to family request on 09/16/2024.
  3. Photo #1 and Photo #2 of Resident #4’s toenails on 09/15/2024 indicate a need of assistance in trimming toenails.
Plan of correction
Resident seen by facility visiting podiatrist on 9/16/2024, toenail was trimmed at that time. Education given to resident care director on requesting between routine visits from podiatrist and documentation of requests.
22VAC40-73-610-D
Based on observation and interview, the facility failed to ensure when a diet is prescribed for a resident by his physician or other prescriber, it be prepared and served according to the physician's or other prescriber's orders.
Evidence
  1. During a tour of the facility on 09/20/2024, the kitchen staff and floor staff did not have current information available to indicate residents with a special diet.
  2. Resident #4 had a change of diet from regular to puree on 09/17/2024; however, the kitchen staff preparing Resident #4’s food did not have this information available upon observation or interview on 09/20/2024.
Plan of correction
Updated residents with special diets list updated and posted in main kitchen as well as satellite kitchens where meals are served on 9/27/2024. Education with all dining and nursing staff on preparation and serving the correct diets.
22VAC40-73-700-2
Based on observation, the facility failed to post "No Smoking-Oxygen in Use" signs and enforce the smoking prohibition in any room of a building where oxygen is in use.
Evidence
  1. During a tour of the facility on 09/18/2024, Resident #4 and Resident #5 were noted to have an oxygen concentrator in their apartment; however, there is not a “No Smoking-Oxygen in Use” sign posted outside their apartment.
Plan of correction
Appropriate signs posted outside apartments where residents have oxygen in use on 9/19/2024. Re-educated resident care director on requirement for signage and safety involved with oxygen use.
22VAC40-73-880-C
Based on observation, the facility failed to provide in all buildings an air conditioning system for all areas used by residents, including residents' bedrooms and common areas. Temperatures in all areas used by residents shall not exceed 80°F.
Evidence
  1. On 09/15/2024, Resident #4’s thermostat measured their apartment at 81°F per Photo #3.
  2. Staff confirmed Resident’s #4 was not operating properly and was fixed 09/16/2024.
Plan of correction
Direct care staff educated to immediately notify resident care director, maintenance director, or administrator if temperature controls are not operating correctly. Maintenance director to do daily room checks of all occupied rooms to ensure proper temperature control is maintained.
August 26, 2024Complaint survey7 violations
Inspection dates
Aug. 26, 2024
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Technical assistance
22VAC40-73-1120
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 08/26/2024 from 11:00 am to 1:20 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Two complaints were received by VDSS Division of Licensing on 07/30/2024 and 08/21/2024 regarding allegations in the area(s) of: Administration and Administrative Services, Staffing and Supervision, Resident Care and Related Services, Buildings and Grounds, and Additional Requirements for Facilities that Care for Adults with Serious Cognitive Impairments. Number of residents present at the facility at the beginning of the inspection: 47 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 0 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Administration and Administrative Services, Staffing and Supervision, Resident Care and Related Services, and Additional Requirements for Facilities that Care for Adults with Serious Cognitive Impairments. A violation notice was issued; any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-1050-A
Based on record review and discussion, the facility failed to have a secured outdoor area for the residents' use or provide direct care staff supervision while residents with serious cognitive impairments are outside.
Evidence
  1. Staff #2 confirmed Resident #3 exited the outdoor area of the safe, secure environment through a missing board in the fence.
Plan of correction
Door exiting Memory Care Unit has coded lock that requires a code known only to staff. Broken fence post has been replaced and all others fence posts inspected. Fencing will be checked by maintenance department on a monthly basis to ensure all fencing is in good repair.
22VAC40-73-70-A
Based on record review and discussion, the facility failed to report to the regional licensing office within 24 hours of any major incident that has negatively affected or that threatens the life, health, safety, or welfare of any resident.
Evidence
  1. Around 11 am on 06/05/2024, Resident #3 eloped from courtyard of the safe, secure environment.
  2. Staff #2 indicated the resident was missing for approximately 1 hour.
  3. A report of this incident was not submitted to the regional licensing office.
Plan of correction
Door exiting Memory Care Unit now has coded lock that requires a code known only to staff. Broken fence post has been replaced and all others fence posts inspected. Fencing will be checked by maintenance department on a monthly basis to ensure all fencing is in good repair. Education provided to RCD on all reportable incidents and when to report to community administrator.
22VAC40-73-300-B
Based on record review and discussion, the facility failed to ensure a method of written communication be utilized as a means of keeping direct care staff on all shifts informed of significant happenings or problems experienced by residents, including complaints and incidents or injuries related to physical or mental conditions. The information shall be included in the records of the involved residents.
Evidence
  1. Staff #2 confirmed that Resident #4 exited the safe, secure environment onto the assisted living on 07/29/2024; however, there was no documentation of this incident in the 24-hour report or in the record of Resident #4.
Plan of correction
Education to be provided to all current RMAs on appropriate documentation on 24-hour report. All new hire RMAs will be educated during orientation process.
22VAC40-73-450-E
Based on record review, the facility failed to ensure the individualized service plan be signed and dated by the licensee, administrator, or his designee, (i.e., the person who has developed the plan), and by the resident or their legal representative when reviews and updates of the plan have been made.
Evidence
  1. Resident #1’s ISP completed 7/30/2024 was not signed by the resident or their legal representative.
Plan of correction
Full audit of all resident ISPs to ensure proper completion and signatures. Education for RCD and RCC on ISP completion and requirements. All ISP will be signed no later than the day of admission, yearly, with significant changes, or any changes made to ISP.
22VAC40-73-460-D
Based on record review and discussion, the facility failed to provide supervision of resident schedules, care, and activities, including attention to specialized needs, such as wandering from the premises.
Evidence
  1. Resident #3 eloped from the courtyard of the safe, secure environment on 06/05/2024. Resident #3 was found off the premises and was missing for approximately an hour.
Plan of correction
Door exiting Memory Care Unit has coded lock that requires a code known only to staff. Broken fence post has been replaced and all others fence posts inspected. Fencing will be checked by maintenance department on a monthly basis to ensure all fencing is in good repair. Education provided to RCD on all reportable incidents and when to report to community administrator.
22VAC40-73-680-D
Based on record review, the facility failed to ensure medications be administered in accordance with the physician's or other prescriber’s instructions.
Evidence
  1. The August MAR for Resident #1 indicates the following medications were not administered on the following days: Acetaminophen 325 mg tablet on 8/1/24 (2 doses) and 8/7/24 (2 doses), Baclofen 5 mg tab on 8/7/24 (2 doses), Humalog on 8/1/24 (1 dose), 8/7/24 (1 dose), 8/18/24 (1 dose), 8/19/24 (1 dose), and 8/24/24 (1 dose), Januvia 25 mg tablet from 8/1/24-8/3/24 and 8/6/24-8/12/24, Lantus on 8/1/24, 8/18/24, 8/19/24, and 8/24/24, Latanoprost solution on 8/1/24-8/4/24 and 8/7/24, and Nifedipine 60 mg tablet from 8/1/24-8/6/24 and 8/8/24-8/11/24.
Plan of correction
Education provided to RCD and RCCs on daily audits of any missed medication documentation and corrective actions needed. RCD, RCCs, or designee will audit documentation on a daily basis.
22VAC40-73-680-I
Based on record review and interview, the facility failed to ensure the MAR include the dosage administered.
Evidence
  1. Resident #1 has an order for Humalog to be administered with the sliding scale as follows ? 150-199 – 1 unit, 200-249 – 2 units, 250-299 – 3 units, 300-349 – 4 units, 350-399 – 5 units, and 400-450 – 8 units.
  2. The MAR for Resident #1 does not indicate the number of units administered based on the resident’s blood glucose level.
Plan of correction
Resident’s sliding scale updated in eMAR to force documentation of number of units of insulin administered based off of resident’s blood glucose levels. RCD & RCCs educated on to ensure all sliding scale insulin is entered into the eMAR to force documentation of units of insulin and blood glucose levels. 100% audit of all current resident’s with sliding scale insulin to ensure proper order entry.
July 23, 2024Inspection2 violations
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Technical assistance
Background Checks 22VAC40-73-520
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 07/23/2024 from 9:30 am to 11:30 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 47 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 1 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 2 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-870-A
Based on observation, the facility failed to ensure the interior and exterior of the building be maintained in good repair and kept clean and free of rubbish.
Evidence
  1. The smoke detector in Resident #4’s apartment was noted to be hanging from the ceiling.
  2. The courtyard of the safe, secure environment was missing a post along the fence and had two fallen window screens.
  3. There was debris of a fallen tree on the exterior of the building.
Plan of correction
1. The smoke detector in Resident #4’s apartment has been properly secured to the ceiling on 7/31/2024. Smoke detectors will be monitored on a weekly basis in all rooms to ensure all are installed per standards. 2. Missing fence posts replaced on 7/24/2024. All exterior fencing will be checked weekly for missing or loose posts. Fallen window screens will 3. Will contract with landscaping company for safe removal of fallen tree and surrounding debris.
22VAC40-73-870-E
Based on observation, the facility failed to ensure all furnishings, including furniture, be kept clean and in good repair and condition.
Evidence
  1. Two couches in the common area of the safe, secure environment occupied with residents regularly were ripped with exposed stuffing.
Plan of correction
Couches will be removed from the common area and replaced with alternative furniture.
May 6, 2024Complaint survey6 violations
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 05/06/2024 from 11:30 am to 2:47 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Three complaints were received by VDSS Division of Licensing on 04/17/2024 and 04/24/2024 (2) regarding allegations in the area(s) of: Staffing and Supervision, Resident Care and Related Services, and Buildings and Grounds. Number of residents present at the facility at the beginning of the inspection: 48 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 0 Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 3 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services and Buildings and Grounds. A violation notice was issued; any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-470-C
Based on record review, the facility failed to ensure that services are provided to prevent clinically avoidable complications, including worsening of an ulcer.
Evidence
  1. Resident #4 admitted to the facility on 4/3/2024 with a wound noted to bottom.
  2. Resident #4’s ISP does not address the resident’s wound nor when or who will provide care to wound.
  3. Resident #4 was sent to ER on 4/25/24 due to diarrhea, decline, and worsening sacral wound.
Plan of correction
Resident admitted with wound noted on bottom 4/03/24. Home care ordered for wound care/PT and OT services. Home care company Center Well was treating appropriately. Due to a bout of diarrhea which compromised healing of the wound, the resident was sent to the hospital for more aggressive treatment and currently resides in a Skilled Nursing Facility. ISP should reflect home care provider addressing wound care. Inservice to be done on 5/20/24.
22VAC40-73-610-D
Based on record review, the facility failed to ensure when a diet is prescribed for a resident by their physician or other prescriber, it be prepared and served according to the physician's or other prescriber's orders.
Evidence
  1. Resident #4 admitted to the facility on 4/3/2024. The physical examination (dated 4/1/24) for Resident #4 indicates the resident has type 2 diabetes with a recommended diet of no concentrated sweets and mechanical soft - bite sized texture. Additionally, the discharge paperwork from the hospital (dated 4/3/24) indicates Resident #4 has a discharge diet of diabetic diet.
  2. The Nurse’s Notes for Resident #4 indicates their POA questioned the diet of Resident #4 on 4/12/2024. Staff #1 wrote the resident’s file “did NOT indicate diabetic diet.”
  3. The facility was unable to provide evidence to indicate the admitting diet for Resident #4 was enacted or transcribed into their record.
Plan of correction
All residents? diets are to be reviewed upon admission and change of condition and addressed in the ISP. In-Service to be provided to staff week of 5/20/24.
22VAC40-73-680-C
Based on documentation, the facility failed to ensure medications be administered not earlier than one hour before and not later than one hour after the facility's standard dosing schedule, except those drugs that are ordered for specific times, such as before, after, or with meals.
Evidence
  1. The MAR for Resident #1 indicates the resident was not administered their Acetaminophen 325 mg tablet on the following days: 4/6/24 (6am dose), 4/14/24 (6am dose), 4/16/24-4/18/24 (6am dose), 4/20/24 (6am dose), 4/21/24 (6am dose), and 4/24/24 (2pm dose). The MAR for Resident #1 also indicates the resident was not administered their 5am dose of Omeprazole 20 mg capsule on the following days: 4/6/24, 4/7/24, 4/9/24-4/12/24, 4/16/24-4/18/24, 4/20/24, 4/21/24, 4/23/24, 4/25/24, and 5/5/24.
  2. The MAR for Resident #3 indicates the resident was not administered their 6am dose of Omeprazole 40 mg capsule on the following days: 4/16/24-4/18/24 and 4/21/24.
Plan of correction
According to an interview of the Med Tech who was on duty at the time the medications were administered but not entered on the MAR. She was given additional training on appropriate and immediate documentation at the time meds are administered. Additional In-Service to be done on 5/20/24.
22VAC40-73-680-E
Based on record review, the facility failed to ensure medical procedures or treatments ordered by a physician or other prescriber be provided according to their instructions and documented. The documentation shall be maintained in the resident's record.
Evidence
  1. Evidence:
  2. The MAR for Resident #2 indicates the resident did not Accu-Chek for diabetic management on the following days: 4/6/24 (6am), 4/13/24-4/14/24 (6am), 4/16/24-4/18/24 (6am), 4/19/24 (9pm), and 4/20/24 (6am).
Plan of correction
Med Tech did not document Accu-Chek on MAR 4/6; 4/13; 4/14 4/16; 4/18 and 4/20. Med Tech In-served about documenting in the MAR and TAR at time meds and treatments are administered.
22VAC40-73-870-A
Based upon observation, the facility failed to ensure that the interior and exterior of all buildings be maintained in good repair and kept clean and free of rubbish.
Evidence
  1. The bathroom of Resident has a missing ceiling tile exposing piping and wires. Additionally, the adjacent ceiling tile is stained.
Plan of correction
Bathroom ceiling tile replaced on 5/10/24 by contractor. New maintenance director informed of securing area if repairs are being done by outside contractors to maintain resident safety.
22VAC40-73-930-B
Based on record review, the facility failed to ensure there is a signaling device that terminates at a central location that is continuously staffed and permits staff to determine the origin of the signal or is audible and visible in a manner that permits staff to determine the origin of the signal.
Evidence
  1. On 5/6/2024, floor staff confirmed that the second and third floor of the facility do not have a signaling device (a watch) that determines the origin of the signal if residents need to alert direct care staff of their need for assistance.
Plan of correction
In-Service for all staff scheduled for 5/20/24 regarding visibility and availability when a resident is in need and uses the call device. Management continues to monitor daily for compliance.
April 10, 2024Inspection26 violations
Inspection dates
April 10, 2024 and April 11, 2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Technical assistance
22VAC40-73-880 22VAC40-73-1100
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 04/10/2024 from 8:45 am to 4:40 pm and 04/11/2023 from 8:00 am to 1:20 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 52 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 6 Number of staff records reviewed: 4 Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 4 Observations by licensing inspector: Breakfast and an activity were observed. A medication pass observation was completed for 5 residents. The following were reviewed: resident and staff records, medication carts, call bells, and water temperatures. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion you must contact the licensing supervisor at the regional licensing office that serves your geographical area discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-1110-A
Based on record review, the facility failed to ensure the licensee, administrator, or designee determine whether placement in the special care unit is appropriate for a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia to a safe, secure environment.
Evidence
  1. Resident #1 (admitted 11/29/2023) did not have documentation of the determination and justification on whether placement in the special care unit is appropriate by the licensee, administrator, or designee in their record.
Plan of correction
Not published by VDSS.
22VAC40-73-1110-B
Based on record review, the facility failed to ensure six months after placement of the resident in the safe, secure environment and annually thereafter, the licensee, administrator, or designee perform a review of the appropriateness of each resident's continued residence in the special care unit.
Evidence
  1. Resident #3 and Resident #5 did not have a review of appropriateness of each resident’s continued residence in the special care unit in their records.
Plan of correction
Not published by VDSS.
22VAC40-73-70-A
Based on observation and interview, the facility failed to report to the regional licensing office within 24 hours any major incident that has negatively affected or that threatens the life, health, safety, or welfare of any resident.
Evidence
  1. Upon entry into the facility, a broken window was noted.
  2. Staff #1 indicated Resident #14 previously occupied the unit and hit the window with an object due to a hallucination Resident #14 experienced. Staff #1 indicated the police were contacted and present following the incident.
  3. The incident described by Staff #1 was not reported to the regional licensing office.
Plan of correction
Not published by VDSS.
22VAC40-73-210-F
Based on record review, the facility failed to ensure staff’s annual training include at least two hours of training on infection control and prevention.
Evidence
  1. Staff #5’s 2023 annual training did not include 2 hours of training on infection control and prevention.
Plan of correction
Not published by VDSS.
22VAC40-73-250-D
Evidence
  1. The first day of work for Staff #2 (hired 1/10/2024) was 2/7/2024; however, the TB risk assessment for Staff #2 was completed on 12/27/2023.
  2. Staff #1 was unable to provide a current TB risk assessment for Staff #5 (hired 4/4/22).
Plan of correction
Not published by VDSS.
22VAC40-73-325-A
Based on record review, the facility failed to ensure for residents who meet the criteria for assisted living care, by the time the comprehensive ISP is completed, a written fall risk rating be completed.
Evidence
  1. Resident #1 (admitted 11/29/2023) have their comprehensive ISP completed; however, there was not a completed fall risk rating in the record of Resident #1.
Plan of correction
Not published by VDSS.
22VAC40-73-325-B
Based on record review, the facility failed to ensure a fall risk rating is completed at least annually, when the condition of the resident changes, and after a fall.
Evidence
  1. Resident #1 admitted to hospice on 3/7/2024 and fell per nursing notes on 3/21/2024, 3/9/2024, 2/29/2024, 1/29/2024, and 1/13/2024; however, there is not a completed fall risk rating in the record of Resident #1.
  2. Resident #2 fell per nursing notes on 2/14/24 and 3/28/24; however, there is no documentation of a fall risk rating being completed after each fall. The last fall risk rating completed for Resident #2 was on 10/4/2023 (at admission).
  3. The last fall risk rating for Resident #3 was completed on 10/18/2022.
Plan of correction
Not published by VDSS.
22VAC40-73-350-B
Based on record review, the facility failed to ascertain, prior to admission, whether a potential resident was a registered sex offender and failed to document that this was ascertained and the date the information was obtained.
Evidence
  1. Resident #1 (admitted 11/29/2023) did not have a completed sex offender screening in their record.
Plan of correction
Not published by VDSS.
22VAC40-73-440-A
Based on record review and interview, the facility failed to complete a resident’s UAI at least annually.
Evidence
  1. The last UAI for Resident #5 was completed on 7/13/2022.
Plan of correction
Not published by VDSS.
22VAC40-73-450-C
Based on record review, the facility failed to ensure the comprehensive ISP include a description of current identified needs and written description of what services will be provided to address identified needs.
Evidence
  1. Resident #1 has had 5 documented falls from January 2024-March 2024, a change in their diet to pureed as of 4/5/2024, and admitted to hospice as of 3/7/2024; however, the ISP for Resident #1 (dated 11/29/2023) does not reflect their fall risk, special diet, or admission to hospice services. Additionally, Resident #1’s UAI (dated 11/15/2023) indicates the resident is incontinent of bowel and bladder weekly or more; however, this need is not addressed on the resident’s ISP.
Plan of correction
Not published by VDSS.
22VAC40-73-490-A
Based on record review, the facility failed to retain a licensed health care professional who has at least two years of experience as a health care professional in an adult residential facility adult day care center acute care facility nursing experience as a health care professional in an adult residential facility, adult day care center, acute care facility, nursing home, or licensed home care or hospice organization, either by direct employment or on a contractual basis, to provide on-site health care oversight.
Evidence
  1. The last health care oversight was completed on 3/30/2023.
Plan of correction
Not published by VDSS.
22VAC40-73-550-G
Based on record review, the facility failed ensure the rights and responsibilities of residents in assisted living facilities be reviewed annually with each resident or his legal representative or responsible individual as stipulated in subsection H of this section.
Evidence
  1. The following residents did not have current documentation of an annual review of resident rights and responsibilities: Resident #3 and Resident #5.
Plan of correction
Not published by VDSS.
22VAC40-73-620-A
Based on record review, the facility failed to ensure dietary oversight was conducted every six months for specials diets by a dietitian or nutritionist.
Evidence
  1. The last dietary oversight completed was completed on 7/23/2023.
Plan of correction
Not published by VDSS.
22VAC40-73-640-A
Based on observation, the facility failed to implement their written plan for medication management which includes methods to prevent the use of outdated medications and plan for proper disposal of medication.
Evidence
  1. The following expired medications were observed in the medication carts at the facility: 2 cards of Loperamide 2 mg capsules expired 12/11/2023 and 2/14/2024, PRN Meclizine 12.5 mg tablets expired 1/10/2024, and PRN Acetaminophen 325 mg tablets expired 1/13/2024 for Resident #8, PRN Acetaminophen 325 mg tablets expired 1/13/2024 and PRN Stimulant 8.6-50mg tablets expired on 3/1/2024 for Resident #9, Methylphenidate 5 mg tablets expired 2/28/2024 for Resident #10, and Acetaminophen 325 mg tablets expired 2/22/2024 for Resident #11.
Plan of correction
Not published by VDSS.
22VAC40-73-640-D
Based on interview, the facility failed to have readily accessible at least one pharmacy reference book, drug guide, or medication handbook for nurses that is no more than two years old as reference materials for staff who administer medications.
Evidence
  1. Staff #1 and Staff #8 were unable to provide a pharmacy reference book, drug guide or medication handbook.
Plan of correction
Not published by VDSS.
22VAC40-73-660-A-1
Based on observation, the facility failed to ensure the medication cart be locked.
Evidence
  1. During a tour of the facility on 04/10/2024, the top drawer of one of the medication carts on the first floor was noted to be unlocked.
  2. During a tour of the facility on 04/11/2024, the medication cart on the second floor of the assisted living was observed to be unlocked and unattended. The staff member responsible for medication administration was on the third floor of the facility at the time of observation.
Plan of correction
Not published by VDSS.
22VAC40-73-670-3
Based on interview, the facility failed to ensure medication aides are supervised by one of the following individuals listed in the standard.
Evidence
  1. Staff #1 confirmed the facility does not currently employ a qualified individual to supervise medication aides.
Plan of correction
Not published by VDSS.
22VAC40-73-690-B
Based on record review, the facility failed to ensure for each resident assessed for assisted living care, except for those who self- administer all of their medications, a licensed health care professional, practicing within the scope of his profession, perform a review every six months of all the medications of the resident.
Evidence
  1. The last medication review (dated 2/28/2024) provided indicated 4 residents were reviewed.
  2. The medication review provided by the facility does not indicate that residents assessed for assisted living care are reviewed every six months as required by the standard.
Plan of correction
Not published by VDSS.
22VAC40-73-720-A
Based on record review, the facility failed to ensure a valid written Do Not Resuscitate (DNR) order has been issued by the resident's attending physician; and that the written order is included in the individualized service plan.
Evidence
  1. Resident #1 has a DNR order; however, their ISP (dated 11/29/2023) indicates the resident as a Full Code.
Plan of correction
Not published by VDSS.
22VAC40-73-860-G
Based on observation, the facility failed to ensure hot water at taps available to residents be maintained within a range of 105°F to 120°F.
Evidence
  1. During a tour of the facility on 4/10/2024, the following hot water taps sampled were not within the required range in the following areas: Unit 1110 (unoccupied) measured 124°F, Resident #4’s bathroom sink measured 125°F, Resident #12’s bathroom sink measured 124°F, Resident #13’s bathroom sink measured 124°F, and Resident #10’s kitchenette sink measured 123°F.
Plan of correction
Not published by VDSS.
22VAC40-73-930-B
Based on record review, the facility failed to ensure there is a signaling device that terminates at a central location that is continuously staffed and permits staff to determine the origin of the signal or is audible and visible in a manner that permits staff to determine the origin of the signal.
Evidence
  1. On 4/11/2023 around 8:49 am, Resident #15 pressed their call bell. After a few minutes? past, the Licensing Inspector walked to find a staff member with the watch that determines the origin of the signal. The watch did not show the call. Upon testing, it appears the watch does not show calls if it is not in close vicinity of the call.
Plan of correction
Not published by VDSS.
22VAC40-73-970-A
Based on interview, the facility failed to ensure fire and emergency evacuation drill frequency and participation be in accordance with the current edition of the Virginia Statewide Fire Prevention Code (13VAC5-51). The drills required for each shift in a quarter shall not be conducted in the same month.
Evidence
  1. Staff #1 was unable to provide documentation of fire and emergency evacuation drills conducted in 2023 and 2024.
Plan of correction
Not published by VDSS.
22VAC40-73-980-C
Based on record review, the facility failed to ensure first aid kits be checked at least monthly to ensure that all items are present and items with expiration dates are not past their expiration date.
Evidence
  1. There was no documentation of the monthly checks of the first aid kit from June 2023-November 2023 and January 2024-March 2024.
Plan of correction
Not published by VDSS.
22VAC40-73-990-C
Based on interview, the facility failed to document staff participation in practice exercises for resident emergencies at least once every six months.
Evidence
  1. Staff #1 was unable to provide documentation that staff had participated in an exercise in which the procedures for resident emergencies were practiced at least every six months.
Plan of correction
Not published by VDSS.
22VAC40-90-40-B
Based on record review, the facility failed to ensure the criminal history record report be obtained on or prior to the 30th day of employment for each employee.
Evidence
  1. Staff #6 was hired on 12/29/2023; however, the criminal history record report was obtained on 2/6/2024.
  2. Staff #7 was hired on 1/26/2024; however, the facility has not obtained a completed criminal history record report as of 4/10/2024.
Plan of correction
Not published by VDSS.
22VAC40-90-60-A
Based on record review, the facility failed to ensure the original report be maintained at the facility where the person is employed.
Evidence
  1. Staff #5 was hired on 4/4/2022; however, their staff record did not include their original criminal history record report.
Plan of correction
Not published by VDSS.
April 10, 2024Complaint survey4 violations
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 04/10/2024 from 8:45 am to 4:40 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Two complaints were received by VDSS Division of Licensing on 04/04/2024 and 04/09/2024 regarding allegations in the area(s) of: Personnel, Resident Care and Related Services, and Additional requirements for Facilities that Care for Adults with Serious Cognitive Impairment. Number of residents present at the facility at the beginning of the inspection: 52 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 0 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Personnel, Resident Care and Related Services, and Additional requirements for Facilities that Care for Adults with Serious Cognitive Impairment. A violation notice was issued; any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-1120-F
Based on interview, the facility failed to ensure the designated, qualified staff person responsible for managing or coordinating the structured activities program is on site in the special care unit at least 20 hours a week.
Evidence
  1. Staff #3 is the designated, qualified staff person responsible for managing or coordinating the structured activities program in the special care unit; however, Staff #3 indicated they spend approximately 2 hours a day [10 hours per week] in the special care unit.
Plan of correction
The facility shall ensure Activities Coordinator is spending at least 20 hours per week in the special care unit. Per state regulations 22VAC40-73-1120-F, page 139: The required 20 hours on site does not have to be devoted solely to managing or coordinating activities; neither is it required that the person responsible for managing or coordinating the activities program conduct the activities.
22VAC40-73-150-A
Based on interview, the facility fails to have an administrator of record.
Evidence
  1. During the onsite inspection on 4/10/2024, Staff #1 was unable to provide an administrator of record for the facility.
Plan of correction
The facility shall provide an administrator of record for the facility. The facility will continue search for licensed administrator.
22VAC40-73-150-B-1
Based on interview, the facility failed to ensure if an administrator resigns or is discharged, to immediately employ a new administrator or appoint a qualified acting administrator so that no lapse in administrator coverage occurs. The facility failed to notify the department's regional licensing office in writing within 14 days of a change in a facility's administrator, including the resignation of an administrator, appointment of an acting administrator, and appointment of a new administrator.
Evidence
  1. The regional licensing office was not notified upon discharge of the licensed administrator on 3/20/2024.
  2. There has been a lapse in administrator coverage since 3/20/2024.
Plan of correction
The facility shall notify upon discharge of licensed administrator when necessary.
22VAC40-73-520-I
Based on observation, the facility failed to ensure the monthly calendar did not include the type of the activity.
Evidence
  1. The monthly activity calendar posted for both the assisted living and memory care unit did not include the type of activity.
Plan of correction
The facility shall ensure the Activities Calendar lists types of activities appropriately.
February 21, 2024Complaint survey8 violations
Inspection dates
Feb. 21, 2024 and Feb. 28, 2024
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND
Technical assistance
22VAC40-73-580 22VAC40-73-870
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/21/2024 from 11:25 am to 1:10 pm and 02/28/2024 from 12:15 pm to 1:33 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Eight complaints were received by VDSS Division of Licensing on 02/13/2024, 02/16/2024, 02/20/2024, 02/22/2024 (4), and 02/28/2024 regarding allegations in the area(s) of: Administration and Administrative Services, Personnel, Resident Care and Related Services, and Buildings and Grounds. Number of residents present at the facility at the beginning of the inspection: 56 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 3 Number of interviews conducted with residents: 5 Number of interviews conducted with staff: 5 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Personnel, Resident Care and Related Services, and Buildings and Grounds. A violation notice was issued; any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-150-F
Based on interview, the facility failed to ensure an administrator serve on a full-time basis as the on-site agent of the licensee and be responsible for the day-to-day administration and management of the facility.
Evidence
  1. From 01/13/2024 to 02/20/2024, the facility did not employ an administrator on a full-time basis as the onsite agent of the licensee.
Plan of correction
A full-time administrator was employed effective 2/21/2024. Facility will ensure to maintain a licensed administrator on a full-time basis in the future. Department of Social Services will be notified of any changes in administrator of record as soon as practicable.
22VAC40-73-200-C
Based on record review and interview, the facility failed to ensure direct care staff meet one of the requirements in this subsection.
Evidence
  1. Staff #3 works at the facility and was hired on 2/21/2022 as direct care staff; however, their record only includes an expired CNA license as of 11/30/2022.
Plan of correction
Staff #3 reapplied for the reinstatement of an expired CNA license on 3/1/2024. Staff #3 is not performing any resident care in the meantime. The facility will ensure that all RMAs either have an active CNA/PCA license or sign a job description limited to medication administration duties. A complete audit of all RMA employee files will be performed to identify individuals unqualified to perform resident care. Job descriptions will be updated as necessary. Facility Administrator or designee will perform periodic audits of all RMA records to ensure future compliance.
22VAC40-73-610-B
Based on observation and interview, the facility failed to ensure snacks for the current week be dated and posted in an area conspicuous to residents.
Evidence
  1. On 02/28/2024, the snack list posted throughout the facility was not dated nor current with the snacks available. The following items were listed and were not available: assorted cookies, yogurt, trail mix, chex mix, and granola bars.
Plan of correction
Snack lists have been updated to reflect in-house snacks available. Director of Dining Services or designee will oversee that the snack lists are kept up to date in the future. Administrator or designee will periodically request snacks from the posted snack list to ensure their availability.
22VAC40-73-660-A-1
Based on observation, the facility failed to ensure the medication cart be locked and the individual responsible for medication administration shall keep the keys to the storage area on their person.
Evidence
  1. At approximately 11:35 am on 02/21/2024, the top drawer of one of the medication carts on the first floor in the assisted living was observed to be unlocked and unattended.
Plan of correction
A in-service for all registered staff was conducted to remind licensed staff to lock the carts on 3/6/2024. Administrator or designee will periodically check the carts for compliance.
22VAC40-73-670-3
Based on interview, the facility failed to ensure medication aides are supervised by one of the following individuals listed in the standard.
Evidence
  1. As of 01/29/2024, the facility does not employ a qualified individual to supervise medication aides.
Plan of correction
Facility is in the process of recruiting an LPN. Facility will ensure a qualified individual to supervise medication aides at all times is employed in the future.
22VAC40-73-680-C
Based on record review, the facility failed to ensure medications be administered not earlier than one hour before and not later than one hour after the facility's standard dosing schedule, except those drugs that are ordered for specific times, such as before, after, or with meals.
Evidence
  1. The February 2024 MAR indicates Resident #1 did not receive their Haloperidol injection on 02/13/2024 as the facility did not have qualified staff to administer the medication. The February 2024 MAR also indicated Resident #1 missed one dose of Benztropine 1mg tablet on 02/15/2024 and Vitamin D 50000-unit capsule on 02/06/2024 and 02/13/2024.
Plan of correction
The facility is in the process of recruiting an LPN. Facility will ensure a qualified individual to administer injections will be available in the future. LPN will perform eMAR audits to address any missed medications.
22VAC40-73-870-A
Based on observation, the facility failed to ensure the interior of the building be maintained in good repair and kept clean and free of rubbish.
Evidence
  1. A hole was noted to the roof above the covered patio. The hole extended into the covered patio.
  2. The smoke detector in Resident #3’s apartment was noted to be hanging from the ceiling.
Plan of correction
A hole in the roof has been repaired on 3/5/2024. The smoke detector in resident #3’s apartment has been repaired.
22VAC40-73-930-A
Based on observation and interview, the facility failed to ensure all assisted living facilities have a signaling device that is easily accessible to the resident in his bedroom or in a connecting bathroom that alerts the direct care staff that the resident needs assistance.
Evidence
  1. On 02/28/2024, Resident #2 was not observed to have an operable signaling device available to alert direct care staff for assistance. Resident #2 indicated they fell on early morning of 02/26/2024 and were on the floor from 12 am to 9 am.
  2. Staff and private duty confirmed the resident was found on the floor around 9 am and did not have an operable signaling device available at the time of the incident.
Plan of correction
Resident #2 was given a signaling device the day of the inspection on 2/28/2024. A full audit of all residents has been completed to ensure all residents have a call bell pendant. A periodic audit will be conducted by Administrator or designee to ensure compliance.
January 18, 2024Complaint survey5 violations
Inspection dates
Jan. 18, 2024
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS
Technical assistance
22VAC40-73-890
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 1/18/2024 from 10:45 am to 1:05 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Five complaints were received by VDSS Division of Licensing on 12/29/2023, 1/2/2024, 1/13/2024 (2), and 1/16/2024 regarding allegations in the area(s) of: Administration and Administrative Services, Admission, Retention, and Discharge of Residents, Resident Care and Related Services, Buildings and Grounds, and Emergency Preparedness. Number of residents present at the facility at the beginning of the inspection: 54 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 1 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Administration and Administrative Services, Buildings and Grounds, and Emergency Preparedness. A violation notice was issued; any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure The departments inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-70-A
Based on record review and discussion, the facility failed to report to the regional licensing office within 24 hours of any major incident that has negatively affected or that threatens the life, health, safety, or welfare of any resident.
Evidence
  1. Resident #6 passed away unexpectedly on 1/16/2024. An incident report was not submitted to the regional licensing office within 24 hours of this incident.
  2. Staff #1 acknowledged the facility did not make a report regarding this incident to the regional licensing office.
Plan of correction
Facility delayed in reporting major incident due to holding internal investigation to properly report details. In the future, the facility will send a brief notification with a follow-up once the investigation is completed.
22VAC40-73-250-A
Based on interview, the facility failed to ensure a record be established for each staff person.
Evidence
  1. Staff #1 was unable to provide a staff record for Staff #2 (hired 1/12/2024).
Plan of correction
Daily reviews will be conducted to ensure staff records are completed.
22VAC40-73-610-B
Based on observation, the facility failed to ensure menus for meals for the current week are dated and posted in an area conspicuous to residents.
Evidence
  1. On 1/18/2024, the posted menu on the 1st floor, 3rd floor, and memory care was for the week of 1/7/2024-1/13/2024.
Plan of correction
The facility has hired a new Dietary Manager who will ensure that menus are posted in all appropriate areas in a timely manner.
22VAC40-73-870-A
Based on observation, the facility failed to ensure the interior of the building be maintained in good repair and kept clean and free of rubbish.
Evidence
  1. The peephole to Resident #1’s apartment was missing which allowed viewers to look inside the apartment from their door.
  2. A hole was noted to the roof above the covered patio. The hole extended into the covered patio.
  3. The smoke detector in Resident #2’s apartment was noted to be hanging from the ceiling.
  4. The smoke detector in Resident #3’s apartment was missing and showed exposed wires above the resident’s bed.
Plan of correction
Maintenance Director to personally inspect each room Monday through Friday for any needed repairs. Maintenance to complete maintenance repairs in a timely manner.
22VAC40-73-950-E
Based on interview, the facility failed to develop and implement a semi-annual review on the emergency preparedness and response plan for all staff, residents, and volunteers with emphasis placed on an individual's respective responsibilities. espo s b t es.
Evidence
  1. Staff #1 could not provide documentation that for all staff, residents, and volunteers receive a semi-annual review on the emergency preparedness and response plan.
Plan of correction
Not published by VDSS.
January 18, 2024Inspection2 violations
Inspection dates
Jan. 18, 2024
Areas reviewed
22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 01/18/2024 from 10:45 am to 1:05 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 01/10/2024 regarding allegations in the area(s) of: Building and Grounds. Number of residents present at the facility at the beginning of the inspection: 54 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 0 Number of staff records reviewed: 0 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 4 Observations by licensing inspector: Room temperatures were taken in resident apartments and common areas throughout the facility. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the self-report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-880-B
Based on observation, the facility failed to ensure heat be supplied from a central heating plant or an electrical heating system in accordance with the Virginia Uniform Statewide Building Code (13VAC5-63). A temperature of at least 72°F shall be maintained in all areas used by residents during hours when residents are normally awake.
Evidence
  1. During a tour of the facility with Staff #1 and the facility’s movable thermometer on 01/18/2024, 15 apartments throughout the facility were measured and were below 72°F. The 15 apartments measured were occupied and ranged from 57.9°F to 71°F. Common areas and dining rooms were also measured throughout the facility with some areas noted below 72°F.
Plan of correction
Facility self-reported to DSS service failure on HVAC system. Mid-Atlantic Heating and Cooling were immediately notified and began working to repair heat pump. Work was not completed until 1/19/2024 due to delivery dates with Mid Atlantic Heating and Cooling. Residents and family members affected by service failure were notified and Karolwood Gardens offered to move residents to non-affected model rooms. Residents and families declined and chose to stay in their rooms. Activities were increased in common areas without service failures. Karolwood continues to be on continuance service plans with Mid Atlantic Heating and Cooling as well as Trane Heating and Cooling.
22VAC40-73-950-A
Based on record review and discussion, the facility failed to develop a written emergency preparedness plan to include an analysis of the facility's potential hazards, including loss of utilities or other emergencies that would disrupt normal operation of the facility.
Evidence
  1. Staff #1 was unable to provide the facility’s emergency preparedness and response plan to address the loss of heat due to emergency situations or malfunctioning or broken equipment and what actions the facility would take to protect the residents.
Plan of correction
Executive Director created updated Emergency Preparedness and Response Plan. In-Service training was completed with all staff on 1/23/2024. In-services will be conducted every January and June in each calendar year to ensure all staff as comfortable and ready in Emergency Preparedness and Response times. Additionally, all new hires have completed this training on first day of employment and will continue to do so going forward.
December 14, 2023Complaint survey9 violations
Inspection dates
Dec. 14, 2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/14/2023. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Three complaints were received by VDSS Division of Licensing on 12/05/2023, 12/06/2023, and 12/09/2023 regarding allegations in the area(s) of: Staffing and Supervision, Resident Care and Related Services, and Buildings and Grounds. Number of residents present at the facility at the beginning of the inspection: 54 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 0 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 1 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services and Buildings and Grounds. A violation notice was issued; any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-450-C
Based on record review, the facility failed ensure resident’s comprehensive individualized service plan include a description of identified needs.
Evidence
  1. Resident #2’s UAI (dated 06/08/2023) indicates the resident requires physical assistance with dressing, mechanical and physical assistance with mobility, and assistance with meal preparation, housekeeping, and laundry; however, Resident #2’s ISP (dated 09/01/2023) indicates the resident does not require assistance with dressing, meal preparation, housekeeping, and laundry and requires only mechanical assistance with mobility. Resident #2’s ISP also does not address their special diet of no added salt and no concentrated sweets.
Plan of correction
RCC and Executive Director to meet weekly to review UAI and ISP, ensuring resident care and needs are met accordingly. UAI, ISP, and Physician Orders will be verified, and corrections made to ensure appropriate measures are met.
22VAC40-73-450-E
Based on record review, the facility failed to ensure the individualized service plan be signed and dated by the resident or their legal representative.
Evidence
  1. The ISPs for Resident #3 (dated 12/08/2023) were not signed and dated by the resident or their legal representative.
Plan of correction
RCC and Executive Director to meet weekly to review UAI and ISP, ensuring resident and/responsible party has successfully signed all necessary documents.
22VAC40-73-450-F
Based on record review, the facility failed to ensure the individualized service plans be reviewed and updated at least once every 12 months and as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #1 was admitted to hospice services on 09/08/2023 and discharged from hospice on 12/01/2023; however, their ISP dated 12/01/2022 was not updated to reflect either significant change.
Plan of correction
RCC and Executive Director to meet weekly to review UAI and ISP, ensuring resident care and needs are met accordingly. UAI, ISP, and Physician Orders will be verified, and corrections made to ensure appropriate measures are met. Meetings will be held with Resident, Responsible Party, RCC, Hospice Provider, Home Health Provider, and Physician to place accuracy on UAI and ISP.
22VAC40-73-680-C
Based on record review, the facility failed to ensure medications be administered not earlier than one hour before and not later than one hour after the facility's standard dosing schedule, except those drugs that are ordered for specific times, such as before, after, or with meals.
Evidence
  1. The following medications were not documented as administered on the December MAR for Resident #2: Budesonide on 12/10/23-12/11/23, Florastor 250 mg capsule on 12/9/23-12/14/23, Ipratro/Albuter 12/8/23-12/9/23, and Omeprazole 20 mg capsule on 12/1/23 and 12/4/23.
Plan of correction
The facility has switched to eMAR vs paper MAR to ensure accuracy with date, time, and dosages are met. RCC to meet with RMA’s weekly.
22VAC40-73-700-2
Based on observation, the facility failed to post "No Smoking-Oxygen in Use" signs and enforce the smoking prohibition in any room of a building where oxygen is in use.
Evidence
  1. During a tour of the facility, Resident #4 was noted to have an oxygen concentrator in their apartment; however, there is not a “No Smoking-Oxygen in Use” sign posted outside their apartment.
Plan of correction
Direct Care Staff inspect OXYGEN IN USE signs are visibly posted on the door to such resident’s room. Daily shift rounds will include inspection of proper signage.
22VAC40-73-700-5
Based on interview, the facility failed to demonstrate that all direct care staff responsible for assisting residents who use oxygen supplies have had training or instruction in the use and maintenance of resident-specific equipment.
Evidence
  1. Staff #1 was unable to provide documentation of the facility demonstrating that all direct care staff responsible for assisting residents who use oxygen supplies have had training or instruction in the use and maintenance of resident- specific equipment.
Plan of correction
RCC and Executive Direct to ensure all Direct Care Staff receive continued training or instruction in the use and maintenance of resident-specific equipment. Executive Director to review staff files weekly to ensure trainings are properly documented.
22VAC40-73-870-A
Based on observation, the facility failed to ensure the interior of the building be maintained in good repair and kept clean and free of rubbish.
Evidence
  1. The kitchenette of Ghent section of the second floor was noted to have a covered, inoperable ice/water machine with white, black, and grey substance on it as well as debris and substance on countertop surrounding the machine.
  2. The bathroom within unit 2101 (unoccupied) which is accessible as it does not have a doorknob had exposed ceilings to include ductwork and stained ceiling tiles. U it 2109 d 2110 (b th ili til
  3. The bathroom vent above the shower in Unit 2109 and 2110 (both unoccupied) were not secured in the ceiling tile.
  4. The bathroom for Resident #6 had stained ceiling tiles and only one light bulb (4 missing). The peephole to Resident #6’s apartment was also missing which allowed viewers to look inside the apartment from their door.
  5. A hole was noted to the roof above the covered patio. The hole extended into the covered patio.
Plan of correction
Maintenance Department and Executive Director to ensure the interior of the building is maintained in good repair and kept clean and free of rubbish. Daily activity to include all Direct Care Staff round at start and finish of shift.
22VAC40-73-870-I
Based on observation, the facility failed to ensure elevators, where used, be kept in good running condition, and be inspected at least annually. Elevators shall be inspected in accordance with the Virginia Uniform Statewide Building Code (13VAC5-63). The signed and dated certificate of inspection issued by the local authority shall be
Evidence
  1. of such inspection. Evidence:
  2. The certification of inspection for the elevator that is utilized by residents, visitors, and staff expired 03/31/2022.
Plan of correction
The elevator inspection was completed on 12/27/2023 after continuous calls to Elevator Inspector for over a year. Inspection Certificate is attached to this report.
22VAC40-73-880-B
Based on observation, the facility failed to ensure heat be supplied from a central heating plant or an electrical heating system in accordance with the Virginia Uniform Statewide Building Code (13VAC5-63). A temperature of at least 72°F shall be maintained in all areas used by residents during hours when residents are normally awake.
Evidence
  1. During a tour of the facility with the facility’s movable thermometer, Resident #5’s apartment measured 67°F. A thermostat was noted in the apartment; however, the resident is not able to control the temperature.
Plan of correction
The facility continues to work with Mid Atlantic Heating and Cooling as well as Trane to troubleshoot and repair/replace units as needed. Thermostat knobs are located in resident’s room.
October 26, 2023Complaint survey6 violations
Inspection dates
Oct. 26, 2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Technical assistance
22VAC40-73-450 22VAC40-73-870 22VAC40-73-1110
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/26/2023. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 10/18/2023 regarding allegations in the area(s) of: Background Checks, Personnel, Admission, Retention and Discharge of Residents, Resident Care and Related Services, Buildings and Grounds, and Additional Requirements for Facilities that Care for Adults with Serious Cognitive Impairment. Number of residents present at the facility at the beginning of the inspection: 49 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 6 Number of staff records reviewed: 2 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 3 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Personnel and Resident Care and Related Services. A violation notice was issued; any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-220-A
Based on interview, the facility failed to provide or obtain required information in the record for private duty personnel.
Evidence
  1. Resident #6 utilizes private duty personnel. The facility was unable to provide in writing information on the type and frequency of the services to be delivered to the resident by private duty personnel, verification the private duty personnel adhere to the requirements of 22VAC40-73-250 D 1 through D 4 regarding tuberculosis, and verify that the private duty personnel received orientation and training regarding the facility's policies and procedures related to the duties of private duty personnel.
Plan of correction
Policy and procedures enacted for private duty personnel. Maintain designated binder for private duty personnel to include VSP BCB, TB Screening, and Staff Orientation.
22VAC40-73-440-B
Based on record review, the facility failed to ensure for private pay individuals, the administrator or the administrator's designated representative approves and then signs the completed UAI.
Evidence
  1. The UAIs for Resident #5 (dated 09/28/2023) and Resident #6 (dated 10/4/2023) were not approved and signed by the administrator or the administrator’s designated representative.
Plan of correction
All UAIs for Residents are to be verified by the Inspector, Administrator, and Office Manager to ensure all signatures are obtained and forms are completed accurately.
22VAC40-73-450-E
Based on record review, the facility failed to ensure the individualized service plan be signed and dated by the resident or their legal representative.
Evidence
  1. The ISPs for Resident #4 (dated 10/13/2023), Resident #5 (dated 10/6/2023), and Resident #6 (dated 10/4/2023) were not signed and dated by the resident or their legal representative.
Plan of correction
Ensure all individualized service plans conducted over phone meetings are signed and returned by responsible participants. Obtain copies of email correspondences to verify ISP forms are sent to responsible participants.
22VAC40-73-680-C
Based on record review, the facility failed to ensure medications be administered not earlier than one hour before and not later than one hour after the facility's standard dosing schedule, except those drugs that are ordered for specific times, such as before, after, or with meals.
Evidence
  1. The following medications were not documented as administered on the October MAR for Resident #1: 9:00 am dose of Furosemide 20mg tab on 10/14/23 and 10/15/23, 9:00 am dose of multivitamin on 10/14/23 and 10/15/23, 9:00 am dose of Venlafaxine 150 mg tab on 10/14/23 and 10/15/23, and 9:00 am dose of Xarelto 20 mg tab on 10/14/23 and 10/15/23.
  2. The following medications were not documented as administered on the October MAR for Resident #2: Aspirin 81 mg tab on 10/2/23, 10/3/23, and 10/14/23, Duloxetine 30 mg tab on 10/2/23, 10/3/23, and 10/14/23, Nifedipine 30 mg tab on 10/2/23, 10/3/23, and 10/14/23, Metoprolol 50 mg tab on 10/2/23, 10/3/23, and 10/14/23, Valsartan 320 mg tab on 10/2/23, 10/3/23, and 10/14/23, Vitamin D 10000 unit tab on 10/2/23, 10/3/23, and 10/14/23, Multivitamin tab on 10/2/23, 10/3/23, and 10/14/23, Buspirone 5mg tab on 10/2/23, 20/3/23, 10/6/23, 10/12/23, 10/14/23, 10/16/23, 10/16,23, 10/19/23, 10/21/23, and 10/22/283, Tylenol 650 mg tab on 10/14/23-10/22/23, 10/24/23, and 10/25/23, Augmentin 875-125 mg tab on 10/21/23-10/16/23. 3 The following medications were not documented as administered on the October MAR for Resident #3: Lacosamide
  3. The following medications were not documented as administered on the October MAR for Resident #3: Lacosamide 100 mg tab 9:00 am dose on 10/2/23 and 10/14/23 and 9:00 pm dose on 10/2/23, 10/3/23, 10/6/23, and 10/16/23.
  4. The following medications were not documented as administered on the October MAR for Resident #4: Aquaphor topical cream on 10/19/23 and Coreg 6.25 mg tab on 10/19/23.
Plan of correction
Facility to implement eMAR effective 11/28/2023 to ensure all medications are properly documented with time stamp and signature of administrator. Daily audits to be conducted until this time to ensure paper MAR is accurate.
22VAC40-73-680-I
Based on record review and interview, the facility failed to ensure the MAR include the items required in the standard.
Evidence
  1. The MARs for Resident #1, Resident #2, Resident #3, and Resident #4 did not the name, signature, and initials of all staff administering their medications. Staff #1 was unable to provide a master list in lieu of this documentation on individual MARs.
  2. The MARs for Resident #1, Resident #2, and Resident #4 did not include the date their medications were prescribed.
Plan of correction
Facility to implement eMAR effective 11/28/2023 to ensure all medications are properly documented with time stamp and signature of administrator. Daily audits to be conducted until this time to ensure paper MAR is accurate.
22VAC40-90-40-H
Based on record review, the facility failed ensure any person employed does not have a conviction of any of the barrier crimes.
Evidence
  1. Staff #2 was hired on 08/03/2023. A criminal history record report for Staff #2 was completed on 10/11/2023. The criminal history record report indicates Staff #2 was convicted of a misdemeanor barrier crime in 2021.
Plan of correction
Administrator, HR, and Office Manger to have three-point check to verify all new hires are not placed on schedule until completed VSP CBC completed and received.
October 2, 2023Complaint survey6 violations
Inspection dates
Oct. 2, 2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/02/2023. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Six complaints were received by VDSS Division of Licensing on from 09/21/2023 to 09/27/2023 regarding allegations in the area(s) of: Background Checks, Personnel, Admission, Retention and Discharge of Residents, Buildings and Grounds, and Additional Requirements for Facilities that Care for Adults with Serious Cognitive Impairment. Number of residents present at the facility at the beginning of the inspection: 46 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 5 Number of staff records reviewed: 63 Number of interviews conducted with residents: 5 Number of interviews conducted with staff: 5 Additional Comments/Discussion: LI reviewed the background checks for all new hires since the renewal inspection (04/11/2023). An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Background Checks and Buildings and Grounds. A violation notice was issued; any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-250-B
Based on observation, the facility failed to ensure all staff records be treated confidentially.
Evidence
  1. During the tour of the facility, unit 2115 is being utilized for record storage to include staff records. The confidential information contained within this unit is available to maintenance and housekeeping staff.
Plan of correction
1. Ensure proper record storage, place in a properly secured site, with Administrator having the only key for access.
22VAC40-73-280-E
Based on record review, the facility failed to ensure no employee be permitted to work in a position that involves direct contact with a resident until a background check has been received as required in the Regulation for Background Checks for Assisted Living Facilities and Adult Day Care Centers (22VAC40-90), unless such person works under the direct supervision of another employee for whom a background check has been completed in accordance with the requirements of the background check regulation (22VAC40-90).
Evidence
  1. Per the September 2023 staff schedule, Staff #13 worked 11 shifts and Staff #17 worked 5 shifts between 09/01/2023-09/29/2023 as a direct care staff. Staff #1 was unable to provide documentation or evidence that Staff #13 (hired 07/19/2023) and Staff #17 (hired 08/29/2023) worked under the direct supervision of another employee for whom a background check has been completed in accordance with the requirements of the background check regulation (22VAC40-90) prior to the receipt of the background check for Staff #13 (completed 09/29/2023) and Staff #17 (completed 09/29/2023).
Plan of correction
1. Ensure proper record keeping for staff schedules.
22VAC40-73-560-F
Based on observation, the facility failed to ensure all resident records are treated confidentially and that information shall be made available only when needed for care of the resident.
Evidence
  1. During the tour of the facility, unit 2115 is being utilized for record storage to include resident records. The confidential information contained within this unit is available to maintenance and housekeeping staff.
Plan of correction
1. Ensure proper record storage, place in a properly secured site, with Administrator having the only key for access.
22VAC40-73-870-A
Based on observation, the facility failed to ensure the interior of the building be maintained in good repair and kept clean and free of rubbish.
Evidence
  1. The bathroom of Resident #1 contained several stained ceiling tiles with one directly above the shower with a light.
  2. The bathroom of Resident #2 contained missing ceiling tiles exposing pipes and ductwork.
  3. The Colony Point section of the second floor (ten units) remains closed at this time due to repairs; however, the section was accessible and unlocked at the time of inspection with noted hazards to include exposed ceilings, electrical closet with breaker box open, and hanging wires.
  4. The kitchenette of Ghent section of the second floor was noted to have a white, black, and grey substance on the ice/water machine.
Plan of correction
1. Ensure unit under construction is properly labeled. 2. Ensure ceiling tiles are inspected during morning rounds to ensure replacements are completed immediately. 3. Ensure ceiling tiles are inspected during morning rounds to ensure replacements are completed immediately. 4. Ensure unit under construction is properly labeled. 5. Ensure unit under construction is properly labeled.
22VAC40-90-40-B
Based on record review, the facility failed to obtain a criminal history record report on or prior to the 30th day of employment for each employee.
Evidence
  1. The following staff did not have a criminal history record report completed on or prior to the 30th day of employment: Staff #2 (hired 06/06/2023) completed 07/17/2023, Staff #3 (hired 07/06/2023) completed 08/22/2023, Staff #4 (hired 06/09/2023) completed on 08/22/2023, Staff #5 (hired 05/26/2023) completed 08/22/2023, Staff #6 (hired 07/19/2023) completed 08/22/2023, Staff #7 (hired 06/26/2023) completed 08/22/2023, Staff #8 (hired 07/20/2023) completed on 08/25/2023, Staff #9 (hired 05/30/2023) completed 07/27/2023, Staff #10 (hired 06/04/2023) completed 07/27/2023, Staff #11 (hired 06/08/2023) completed 07/27/2023, Staff #12 (hired 08/03/2023) not completed at the time of inspection on 10/02/2023, Staff #13 (hired 07/19/2023) completed 09/29/2023, Staff #14 (hired 06/20/2023) completed 08/25/2023, and Staff #15 (hired 06/20/2023) completed 07/27/2023.
Plan of correction
1. Ensure Human Resource Officer obtains criminal background on or before start of employment.
22VAC40-90-40-H
Based on record review, the facility failed ensure any person employed does not have a conviction of any of the barrier crimes.
Evidence
  1. Staff #16 was hired on 08/25/2023. A criminal history record report for Staff #16 was completed on 08/30/2023. The criminal history record report indicates Staff #16 was convicted of a felony barrier crime.
Plan of correction
1. Ensure persons employed do not have a conviction of any barrier.
August 1, 2023Complaint survey2 violations
Inspection dates
Aug. 1, 2023
Areas reviewed
22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 08/01/2023. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 06/30/2023 regarding allegations in the area(s) of: Buildings and Grounds. Number of residents present at the facility at the beginning of the inspection: 39 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 1 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation(s) of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-870-A
Based on observation, the facility failed to ensure the interior of the building be maintained in good repair and kept clean and free of rubbish.
Evidence
  1. During a tour of the facility, a couch was noted at the end of the hallway leaning up against the wall on its side within the safe, secure environment. This is a potential hazard to residents within the unit.
  2. The bathroom within unit 1104 (unoccupied) had exposed ceilings to include ductwork and an active leak. Unit 1107 (unoccupied) had missing ceiling tiles within the bathroom ceiling exposing ductwork. Unit 1110 (unoccupied) had a ceiling tile with brown markings.
  3. The bathroom of Resident #1 contained several ceiling tiles with brown markings. The ceiling tile directly above the shower has a light within it and was wet to the touch.
  4. The bathroom of Resident #2 contained ceiling tiles with brown markings, missing ceiling tiles exposing pipes and ductwork, and an active leak with a trashcan and towels on the floor within the center of the resident’s bathroom.
Plan of correction
1. The couch was removed from the hallway in safe, secure environment. 2. HVAC vendor will repair and replace ceiling tiles in unit 1104, 1107 and 1110. Units will remain unoccupied until repairs are made. 3. Resident #1 ceiling tiles will be repaired after plumbing repairs are made. 4. Ceiling tiles were replaced in Resident #2's room. The active leak was repaired.
22VAC40-73-880-C
Based on observation, the facility failed to provide in all buildings an air conditioning system for all areas used by residents, including residents' bedrooms and common areas. Temperatures in all areas used by residents shall not exceed 80°F.
Evidence
  1. During a tour of the facility on 08/01/2023 with Staff #1 and the facility’s movable thermometer, the following temperatures were measured throughout the facility: living room within the safe, secure environment measured 79.6°F, hallway with resident rooms within the safe, secure environment measured 78.1°F, one of the 1st floor dining room areas measured 78°F, the resident elevator of the facility measured 84°F, the hallway off the elevator onto the 3rd floor measured 82°F, the 3rd floor dining room areas (2 separate areas) measured at 78°F and 84°F, one of the common areas on the 3rd floor with a wall unit noted in window measured at 83°F, another common area on the 3rd floor measured at 83°F, and a hallway with resident rooms on the 3rd floor measured at 80.4°F.
Plan of correction
1. HVAC repairs are being made by HVAC vendors. Portable HVAC units were placed in areas where temperatures could exceed 80F.
August 1, 2023Inspection4 violations
Inspection dates
Aug. 1, 2023
Areas reviewed
22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 08/01/2023. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 06/19/2023 regarding allegations in the area(s) of: Admission, Retention and Discharge of Residents. Number of residents present at the facility at the beginning of the inspection: 39 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of interviews conducted with residents:1 Number of interviews conducted with staff: 1 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the self-report of non-compliance with standard(s) or law. However, violation(s) not related to the self-report but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-310-D
Based on record review, the facility failed to provide written assurance to a resident or the legal representative documenting that the facility has the appropriate license to meet their care needs at the time of admission. Copies of the written assurance shall be given to the legal representative and case manager, if any, and a copy signed by the resident or his legal representative shall be kept in the resident's record.
Evidence
  1. During the onsite inspection, the written assurance for Resident #1 (admitted 6/13/2023) was signed on 6/14/2023 and indicated “Province Place of DePaul has the appropriate license” to meet the needs of Resident #1 at the time of admission.
Plan of correction
1. Resident #1's written assurance will be corrected to reflect Karolwood Gardens at Norfolk. 2. A 100% audit will be completed on all current residents' written assurance to ensure compliance. 3. Administrator or designee will review new resident paperwork to ensure compliance. 4. Current Admission paperwork will be reviewed in QAPI. Any trends will be reviewed and a POC will be completed as indicated.
22VAC40-73-430-D
Based on record review and interview, the facility has failed to assist the resident and their legal representative, if any, in the discharge or transfer process. The facility shall help the resident prepare for relocation, including discussing the resident's destination.
Evidence
  1. There was no documentation within Resident #1’s record that the facility has assisted in the discharge or transfer process.
  2. During an interview with Resident #1, Resident #1 indicated the facility has not provided alternative living arrangements or assistance in preparing for relocation. Collateral Contact #1 also indicated the facility has not provided alternative living arrangements or assistance in preparing for relocation.
Plan of correction
1. Resident #1 was assisted with discharge planning as indicated on the Discharge Notification and Statement VDSS Model Form-ALF. 2. Administrator and RCC met with resident on several occasions regarding discharge planning prior to inspection. 3. Administrator or designee will meet with resident and continue discharge planning. 4. Administrator/Designee will monitor discharge planning to ensure compliance.
22VAC40-73-450-A
Based on record review and interview, the facility failed to ensure on or within seven days prior to the day of admission, a preliminary plan of care be developed to address the basic needs of the resident that adequately protects their health, safety, and welfare.
Evidence
  1. Resident #1 admitted to the facility on 06/13/2023; however, there was no preliminary plan of care on or within seven days prior to the day of admission in Resident #1’s record.
  2. Staff #1 acknowledged the facility was unable to provide the preliminary plan of care for Resident #1.
Plan of correction
1. Resident #1's plan of care was completed. 2. An in-service will be completed with Department Head's regarding 22VAC40-73-450-A. 3. Administrator/Designee will review current residents' ISPs to ensure compliance. 4. Results from the review of ISPs will be reviewed in QAPI. Any trends will be discussed and POC completed as indicated.
22VAC40-73-450-C
Based on record review and interview, the facility failed to ensure the comprehensive individualized service plan be completed within 30 days after admission.
Evidence
  1. Resident #1 admitted to the facility on 06/13/2023; however, there was not a comprehensive individualized service plan within Resident #1’s record.
  2. Staff #1 acknowledged the facility was unable to provide the comprehensive individualized service plan for Resident #1.
Plan of correction
1. Resident #1's plan of care was completed. 2 An in service will be completed with Department Head's regarding 22VAC40 73 450 C 2. An in-service will be completed with Department Heads regarding 22VAC40-73-450-C. 3. Administrator/Designee will review current residents' ISPs to ensure compliance. 4. Results from the review of ISPs will be reviewed in QAPI. Any trends will be discussed and POC completed as indicated.
April 13, 2023Complaint survey0 violations
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 04/13/2023 from 8:45 am to 11:45 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 03/09/2023 regarding allegations in the area(s) of: Resident Care and Related Services, Resident Accommodations and Related Provisions, and Building and Grounds. Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 1 Additional Comments/Discussion: Toured resident apartments and the facility kitchen. Observed breakfast in dining rooms. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
April 11, 2023Inspection19 violations
Inspection dates
April 11, 2023 and April 13, 2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Technical assistance
22VAC40-73-440 22VAC40-73-890 22VAC40-73-990 22VAC40-73-930
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 04/11/2023 from 8:40 am to 4:10 pm and 04/13/2023 from 8:45 am to 11:45 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 38 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed: 4 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested the results of the inspection will be posted to the DSS public website within Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-1090-A
Based on record review, the facility failed to ensure prior to admission to a safe, secure environment, residents are assessed by an independent clinical psychologist licensed to practice in the Commonwealth or by an independent physician as having a serious cognitive impairment due to a primary psychiatric diagnosis of dementia with an inability to recognize danger or protect his own safety and welfare.
Evidence
  1. The serious cognitive assessments for Resident #1 (dated 10/17/22) and Resident #8 (dated 5/1/22) indicate the resident is able to recognize danger or protect their own safety and welfare.
Plan of correction
1. Resident #1’s cognitive assessment was corrected. 2. Administrative staff was in-serviced on 22VAC40-73-1090-A. 3. A 100% audit was completed on current Special Care residents? cognitive assessments to ensure compliance. 4. Administrator/Designee will monitor cognitive assessments to ensure compliance. Any trends will be reported to QAPI.
22VAC40-73-210-G
Based on record review, the facility failed to ensure there is documentation of the type of training received, the entity that provided the training, number of hours of training, and dates of the training kept by the facility in a manner that allows for identification by individual staff person and is considered part of the staff member's record.
Evidence
  1. The records for Staff #3 and Staff #4 indicate both staff completed 16 hours of annual in-services; however, the documentation did not include the dates the types of training were individually completed.
Plan of correction
1. Staff #3 and Staff #4’s documentation was updated to indicate dates of training instead of total training hours and completion date. 2. Administrative Staff were in-serviced on 22VAC40-73-210-G to include documentation of each training. 3. Staff training records will be updated and maintained on RECORD OF STAFF TRAINING AND EDUCATION FOLLOWING EMPLOYMENT VDSS Model Form-ALF 032-05-0529-02-eng (02/18). 4. Administrator/Designee will monitor training and ensure it is documented on the Record of Staff Training and Education Following Employment. Any trends will be reported to QAPI.
22VAC40-73-250-D
Evidence
  1. The TB risk assessment for Staff #2 (hired 1/13/23) was not dated or completed.
Plan of correction
1. The TB risk assessment was completed and dated for staff member #2. 2. LPNs were in-serviced on 22VAC40-73-250-D. 3. All current staff records will be reviewed to ensure TB risk assessments were completed and dated. 4. Administrator/Designee will monitor TB risk assessments for completion. Any trends will be reported to QAPI.
22VAC40-73-260-A
Based on record review and interview, the facility failed to ensure each direct care staff member maintain current certification in first aid from the American Red Cross, American Heart Association, National Safety Council, American Safety and Health Institute, community college, hospital, volunteer rescue squad, or fire department.
Evidence
  1. Staff #2 (hire date 1/13/23) works as direct care staff and does not have documentation of a current certification in first aid in their staff record.
  2. Staff #1 confirmed Staff #2 does not have a current certification in first aid in their staff record.
Plan of correction
1. Staff #2 obtained first aid certification. 2. Administrative staff were in-serviced on 22VAC-40-73-260-A 3. All current staff records will be reviewed to ensure that direct care staff members have current certification in First Aid and CPR. 4. Administrator/Designee will monitor staff records to ensure direct care staff have current certification in First Aid and CPR.
22VAC40-73-290-B
Based on observation, the facility failed to develop and implement a procedure for posting the name of the current on-site person in charge, as provided for in this chapter, in a place in the facility that is conspicuous to the residents and the public.
Evidence
  1. Upon entry on 4/11/23, the posted staffing assignment indicated Staff #1 was the designated on-site person in charge; however, Staff #1 was not on-site at the facility at that time.
Plan of correction
1. Staff #1 was at a scheduled M.D. appointment while on her 30-minute break. It does not state in the Standard that there should be two people as the on-site person in charge to accommodate breaks. 2. Administrative staff were in-serviced on 22VAC40-73-290-B with the adage to have 2 designated people as on-site person in charge to accommodate required 30 minute break. 3. Administrator/Designee will monitor posted on-site person in charge to reflect to adage of 2 designate people as on- site person in charge to accommodate required 30-minute break.
22VAC40-73-320-B
Evidence
  1. The last TB risk assessment for Resident #6 was completed on 3/25/2022.
Plan of correction
1. Resident #6’s TB assessment was completed. 2. A in-service was completed with administrative staff regarding 22VAC40-73-320-B. 3. A 100% audit of current residents will be completed of TB assessments to ensure timely completeness. 4. Administrator/Designee will monitor TB assessments for completeness. Any trends will be reported to QAPI.
22VAC40-73-440-A
Based on record review and interview, the facility failed to complete a resident’s UAI at least annually.
Evidence
  1. The last UAI for Resident #3 was completed on 3/27/2022.
Plan of correction
1. Resident #3 was completed. 2. Administrative staff was in-serviced on 22VAC40-73-440-A 3. A 100% audit will be completed on all current residents UAI to ensure compliance. 4. Administrator/Designee will monitor UAIs are complaint. Any trends will be reported to QAPI.
22VAC40-73-450-A
Based on record review, the facility failed to ensure on or within seven days prior to the day of admission, a preliminary plan of care be developed to address the basic needs of the resident that adequately protects his health, safety, and welfare.
Evidence
  1. Resident #6 admitted to the facility on 4/25/2022; however, the ISP for Resident #6 was completed on 4/30/2022.
  2. Resident #7 admitted to the facility on 10/7/2022; however, the ISP on record for Resident #7 was dated 12/1/2022. There was no preliminary plan of care or ISP on or within seven days prior to the day of admission in Resident #7’s record.
Plan of correction
1. A preliminary ISP was completed for Resident # 6 and Resident #7. 2. Administrative staff was in-serviced on 22VAC40-73-450-A. 3. A 100% audit will be completed on preliminary plan of care for current residents. 4. Administrator/Designee will monitor new admission to ensure preliminary plan of care are completed on or within seven days prior to the day of admission. Any trends will be reported to QAPI.
22VAC40-73-450-C
Based on record review, the facility failed to ensure the comprehensive ISP include a description of current identified needs and written description of what services will be provided to address identified needs based upon the UAI.
Evidence
  1. Resident #1’s UAI (dated 10/14/2022) indicates the resident does not require assistance with dressing, toileting, and mobility; however, Resident #1’s ISP (dated 10/19/2022) indicates the resident requires physical assistance as needed and assistance with buttons and zippers with dressing and supervision with toileting and mobility.
  2. Resident #2’s UAI (dated 12/1/2022) indicates the resident requires mechanical and physical assistance with bathing, mechanical assistance with toileting, transferring and walking, and bladder incontinence less than weekly; however, Resident #2’s ISP (dated 12/1/2022) does not indicate the type of assistance the resident requires for bathing and does not address the resident’s assistance need for toileting, transferring, walking, or bladder incontinence.
  3. Resident #3’s UAI (dated 3/27/2022) indicates the resident does not require assistance with bathing, dressing, toileting, eating/feeding, bowel incontinence, and mobility; however, Resident #3’s ISP (dated 3/27/2022) indicates the resident requires supervision and physical assistance as needed with bathing and dressing, supervision with toileting, eating/feeding and mobility, and indicates the resident is incontinent of bowel.
  4. Resident #4’s UAI (dated 3/28/2023) indicates the resident requires mechanical assistance with stairclimbing and no assistance with mobility; however, Resident #4’s ISP (dated 4/3/2023) does not address the resident’s need with stairclimbing and indicates the resident requires mechanical and supervision assistance with mobility.
  5. Resident #6’s UAI (dated 4/28/2022) indicates the resident does not require assistance with bathing and mobility; however, Resident #6’s ISP (dated 4/30/2022) indicates the resident requires reminders and physical assistance as needed with bathing and supervision with mobility. Additionally, the ISP does not include a date identified for the need of assistance with money management.
  6. Resident #8’s UAI (dated 4/3/2023) indicates the resident does not require assistance with bathing, dressing, toileting, walking and mobility and states the resident self-administers medications, has appropriate behavior, and is oriented; however, Resident #8’s ISP (dated 6/14/2022) indicates the resident requires reminders and physical assistance as needed with bathing, supervision and physical assistance as needed with dressing, supervision with toileting, walking, and mobility, and that staff administer the resident’s medications. The ISP also indicates the resident resides in the safe, secure environment due to serious cognitive impairment related to dementia and at risk for elopement or unsafe wandering. It also indicates the resident wanders, refuses treatment, takes others? possessions, exit seeks, and is verbally abusive in relation to their behavioral symptoms.
Plan of correction
1. Resident #1, #2, #3, #4, and #6 UAI and ISP was updated, 2. Administrative staff was in-serviced on 22VAC-40-73-450-C. 3. A 100% audit will be completed on UAI and ISPs on current residents to ensure compliance. 4. Administrator/Designee will monitor UAIs and ISPs to ensure the comprehensive ISP include a description of current identified needs and written description of what services will be provided to address identified needs based upon the UAI. Any trends will be reported to QAPI.
22VAC40-73-450-F
Based on record review, the facility failed to ensure individualized service plans be reviewed and updated at least once every 12 months.
Evidence
  1. The last ISP for Resident #3 was completed on 3/27/2022.
Plan of correction
1. Resident #3’s ISP was updated. 2. Administrative staff was in-serviced on 22VAC40-73-450-F. 3. A 100% audit will be completed on all ISP’s on current residents to ensure compliance. 4. Administrator/Designee will monitor ISPs to ensure individualized service plans be reviewed and updated at least every 12 months. Any trends will be reported to QAPI.
22VAC40-73-580-C
Based on observation, the facility failed to ensure personnel be available to help any resident who may need assistance in reaching the dining room or when eating.
Evidence
  1. During a tour of the facility on 4/11/2023, two residents were observed in one of the dining rooms on the third floor of the assisted living eating breakfast around 8:35 am. There were no personnel within sight to be available to help any resident who may need assistance in reaching the dining room or when eating.
Plan of correction
1. On 4/11/2023 a staff member was in the dining room at 8:35 a.m. 2. Administrative staff was in-serviced on 22VAC40-73-450-F 3. A written agreement will be signed for residents wishing to eat in their rooms and their ISPs will be updated as indicated. 4. Administrator/Designee will monitor dining rooms and written agreement to ensure compliance. Any trends will be reported to QAPI.
22VAC40-73-610-B
Based on observation, the facility failed to ensure menus for meals for the current week are dated and posted in an area conspicuous to residents.
Evidence
  1. During the tour of the facility on 4/11/2023, the menus posted indicate the meals for Monday, Tuesday, and Wednesday; however, the menus did not include the date or show the meals for the current week.
Plan of correction
1. The menus are posted on each floor and Special Care. The menus state the current day of the week. The menus did not have the month/day/year and was immediately corrected. 2. Administrative staff was in-serviced on 22VAC40-73-610-B. 3. The menus were updated to include month/day/year. 4. Administrator/Designee will monitor menus to ensure that they include month/day/year not just the day of week. Any trends will be reported to QAPI.
22VAC40-73-640-A
Based on observation, the facility failed to implement their written plan for medication management which includes methods to prevent the use of outdated medications and plan for proper disposal of medication.
Evidence
  1. The following expired medications were observed in the medication carts at the facility: a bottle of hydroxyzine pamoate 25mg capsules expired 11/18/22 for Resident #9.
Plan of correction
1. Resident #9’s expired medication was reviewed from the med cart. 2. LPNs/RMAs will be in-serviced on 22VAC40-73-640-A. 3. Medication Carts were audited to ensure that any expired medications were removed from the medication cart. 4. Administrator/Designee will monitor medication carts to ensure they are free of expired medications. Any trends will be reported to QAPI.
22VAC40-73-680-G
Based on record review, the facility failed to ensure over-the-counter medication should remain in the original container, labeled with the resident's name, or in a pharmacy-issued container, until administered.
Evidence
  1. The following medications were observed on the medication carts in assisted living without a label with the resident’s name: a bottle of Vitamin C 500mg tablets, 2 bottles of Omeprazole 20 mg capsules, a bottle of Thera M-Multivitamin caplets, a bottle of Mickeys Fine Malt Liquor, a bottle of Centrum Silver tablets, a bottle of Spring Valley Vitamin D3 soft gels, a bottle of Calcium 600 mg tablets, a bottle of Preservision soft gels, a bottle of Equate 8hr Arthritis tablets, a bottle of Tylenol caplets, and a bottle of Nutrilite Heart Health Omega soft gels.
Plan of correction
1. Over-the-counter medications are in the original container, labeled with the resident’s name, or in a pharmacy-issued container, until administered. 2. LPNs and RMAs will be in-serviced on 22VAC40-73-680-G. 3. Medication Carts were audited to ensure that OTCs were in the original container, labeled with the resident’s name, or in a pharmacy-issued container, until administered. 4. Administrator/Designee will monitor medication carts to ensure OTCs were in the original container labeled with the resident’s name or in a pharmacy issued container, until administered. Any trends will be reported to QAPI.
22VAC40-73-720-A
Based on record review, the facility failed to ensure a valid written Do Not Resuscitate (DNR) order has been issued by the resident's attending physician; and that the written order is included in the individualized service plan.
Evidence
  1. Resident #1’s ISP (dated 10/19/2022) and last Physician Order Sheet indicates the resident as a DNR; however, their record did not contain a copy of their DNR.
  2. Resident #3 has a DNR order (dated 5/5/22); however, their ISP (dated 3/27/22) indicates the resident as a Full Code.
  3. Resident #8’s Resident Personal/Social Data Form indicates the resident as a DNR; however, the resident’s Physician Order Sheet and ISP (dated 6/14/22) indicates the resident as a Full Code.
Plan of correction
1. Resident #1, #3 and Resident #8 code status was updated. 2. Administrative staff, LPNs, RMAs, CNAs and PCAs will be in-serviced on 22VAC40-73-720-A. 3. 100% of current residents? Code Status was audited for compliance. 4. Administrator/Designee will monitor code statuses to ensure compliance. Any trends will be reported to QAPI.
22VAC40-73-860-G
Based on observation, the facility failed to ensure hot water at taps available to residents be maintained within a range of 105°F to 120°F.
Evidence
  1. During a tour of the facility on 4/11/23, the hot water taps sampled were not within the required range in the following areas: common area bathroom off the lobby measured 131°F and kitchen sink of Resident #10 measured 128°F.
  2. During a tour of the facility on 4/13/23, two bathroom sinks in apartments within the safe, secure environment were measured at 127°F and 128°F.
Plan of correction
1. Administration reported to the surveyor that they were aware of the issue. While taking water temperatures it was determined there was an issue. A plumber was immediately called. The plumber determined that a new mixing valve was needed and ordered the part. Staff and residents were immediately notified of the issue. 2. Administrative staff was in-serviced on 22VAC40-73-860-G.
22VAC40-73-940-A
Based on record review, the facility failed to comply with the Virginia Statewide Fire Prevention Code (13VAC5-51) as determined by at least an annual inspection by the appropriate fire official.
Evidence
  1. The last inspection by the appropriate fire official was completed on 03/24/2022.
Plan of correction
1. Administrator informed inspector that she tried on numerous occasions to contact the Fire Marshall. Administrator left messages without a return call. Inspector gave administrator another contact name. The Fire Marshall was out of leave for the past two months. Another Fire Inspector completed annual Inspection on 4/18/2023.
22VAC40-90-40-B
Based on record review, the facility failed to ensure the criminal history record report be obtained on or prior to the 30th day of employment for each employee.
Evidence
  1. Staff #6 was hired on 8/23/2022; however, the criminal history record report was obtained on 11/30/2022.
Plan of correction
1. Staff #6 has a valid criminal history report and is compliant. 2. Administrative staff were in-serviced on 22VAC40-90-40-B. 3. A 100% audit will be completed on all current staff and agency staff for compliance. 4. Administrator/Designee will monitor criminal history checks including agency to ensure that criminal history checks are obtained on or prior to the 30th day of employment. Any trends will be reported to QAPI.
22VAC40-90-50-A
Based on record review, the facility failed to ensure when the facility utilizes temporary agencies for the provision of substitute staff to maintain a letter from the agency contain information listed in the standard.
Evidence
  1. The records of Staff #5 indicate the background checks is not completed by the Virginia State Police.
Plan of correction
1. Staff #6 had a clean criminal history check from a reputable company. It was not obtained from the Virginia State Police. 2. Administrative Staff and Current Agency Companies were in-serviced on 22VAC40-90-40-B. 3. A 100% audit will be completed on current staff and agency staff for compliance. 4. Administrator/Designee will monitor criminal history checks including agency to ensure that criminal history checks were completed by Virginia State Police. Any trends will be reported to QAPI.
February 17, 2023Complaint survey0 violations
Inspection dates
Feb. 17, 2023
Areas reviewed
22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS
Technical assistance
Recommended facility contact local fire and building officials.
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 02/17/2023 from 9:15 am to 9:33 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 02/16/2023 regarding allegations in the area(s) of: Building and Grounds and Emergency Preparedness. Number of interviews conducted with staff: 1 Observations by licensing inspector: Reviewed entrance door into safe, secure environment. Additional Comments/Discussion: No resident or staff records reviewed. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
January 19, 2023Complaint survey0 violations
Inspection dates
Jan. 19, 2023
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Technical assistance
22VAC40-73-460
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 01/19/2023 from 1:54 pm to 2:37 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 01/11/2023 regarding allegations in the area(s) of: Resident Care and Related Services. Number of resident records reviewed: 4 Number of interviews conducted with staff: 1 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
December 19, 2022Complaint survey2 violations
Inspection dates
Dec. 19, 2022
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 EMERGENCY PREPAREDNESS
Technical assistance
22VAC40-73-990
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/19/2022 from 1:20 pm to 3:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 11/28/2022 regarding allegations in the area(s) of: Administration and Administrative Services, Resident Care and Related Services, Resident Accommodations and Related Provisions, and Emergency Preparedness. Number of residents present at the facility at the beginning of the inspection: 42 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of staff records reviewed: 3 Number of interviews conducted with staff: 2 An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegation(s); area(s) of non-compliance with standard(s) or law were: Emergency Preparedness. A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs please visit: www dss virginia gov For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-950-E
Based on interview, the facility failed to develop and implement a semi-annual review on the emergency preparedness and response plan for residents with emphasis placed on an individual's respective responsibilities.
Evidence
  1. Staff #1 could not provide documentation that residents receive a semi-annual review on the emergency preparedness and response plan.
Plan of correction
A semi-annual review was implemented on emergency preparedness and response plan for residents with emphasis placed on an individual's respective responsibilities. Staff will be inserviced on 22VAC40-73. A town hall meeting will be held for residents to review emergency preparedness and response plan. The Administrator will monitor 22VAC40-73 for continued compliance.
22VAC40-73-970-E
Based on record review and interview, the facility failed to ensure a record of the required fire and emergency evacuation drills be kept and include the items identified in the standard.
Evidence
  1. For the month of November 2022, Staff #2 could only provide a sign in sheet for the staff that participated in the fire/evacuation drill. The document did not include the following: identity of the person conducting the drill, the date and time of the drill, the method used for notification of the drill, the number of residents participating, any special conditions simulated, the time it took to complete the drill, weather conditions, and problems encountered, if any.
Plan of correction
The November 2022 Fire Drill sheet was filled out entirely. The maintenance director was in-serviced on ensuring a record of the required fire and emergency evacuation drills be kept and include the items identified in the standard. A 100% audit was completed to ensure record compliance. Administrator will monitor monthly fire drill forms for compliance.
October 12, 2022Complaint survey0 violations
Inspection dates
Oct. 12, 2022
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/12/2022 from 12:16 pm to 12:38 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 8/26/22 regarding allegations in the area(s) of: Part V. Admission, Retention, and Discharge of Residents, Resident Care and Related Services, and Resident Accommodations and Related Provisions. Number of residents present at the facility at the beginning of the inspection: 36 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Additional Comments/Discussion: Tour focused on the safe, secure environment. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
October 12, 2022Inspection0 violations
Inspection dates
Oct. 12, 2022
Areas reviewed
22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/12/2022 from 12:16 pm to 12:38 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 36 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Additional Comments/Discussion: All exits within memory care unit reviewed and secured. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined no violations with applicable standard(s) or law. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
July 14, 2022Inspection4 violations
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 07/14/2022 from 8:55 am to 11:50 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Three self-reported incidents were received by VDSS Division of Licensing on 6/15/2022, 6/21/2022, and 6/24/2022 regarding allegations in the area(s) of: Staffing and Supervision, Admission, Retention and Discharge of Residents, Resident Care and Related Services, Emergency Preparedness, and Additional Requirements for Facilities that care for adult with serious cognitive impairments. Number of residents present at the facility at the beginning of the inspection: 43 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Additional Comments/Discussion: All exit doors/points of the safe, secure environment secured. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the self-report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-1090-A
Based on record review and interview, the facility failed to ensure prior to admission to a safe, secure environment, residents have been assessed by an independent clinical psychologist licensed to practice in the Commonwealth or by an independent physician as having a serious cognitive impairment due to a primary psychiatric diagnosis of dementia with an inability to recognize danger or protect his own safety and welfare.
Evidence
  1. Staff #1 and Staff #2 stated Resident #1 transferred into the special care unit on 5/12/22; however, the assessment of serious cognitive impairment was not completed until 5/20/22.
Plan of correction
Resident #1 assessment of serious cognitive impairment was completed on 5/20/2022. There is no adverse effect to this resident. All other residents in the Special Care Unit have the appropriate documents. Administrator or designee will review each resident on special care unit every 6 month for appropriate continuous placement. The resident of review will be presented to facility QAPI committee for review or recommendations.
22VAC40-73-1100-A
Based on record review, the facility failed to obtain the written approval of one of the following persons listed in the standard of placing a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia in a safe, secure environment.
Evidence
  1. Staff #1 and Staff #2 stated Resident #1 admitted into the special care unit on 5/12/22. The documentation of approval for placement in a special care unit for Resident #1 indicates approval via call was obtained on 5/12/22; however, the POA did not provide written approval until 5/19/22.
  2. Resident #2 did not have documentation of approval for placement in a special care unit in the resident record.
Plan of correction
Resident #1 approval was completed verbally of 5/12/2022. The POA was working night shift and unable to sign. The POA provided written approval on his next day off on 5/19/2022. Resident #2’s approval was completed. There is no adverse effect to Resident #1 or Resident #2. All other residents in the Special Care Unit have the appropriate documents. Administrator or designee will review resident pre-admission document to assure that appropriate documentation for special care unit is in place. The results of review will be presented to facility QAPI committee for review or recommendations.
22VAC40-73-1110-A
Based on record review, the facility failed to ensure the licensee, administrator, or designee determine whether placement in the special care unit is appropriate for a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia to a safe, secure environment.
Evidence
  1. Resident #1 and Resident #2 did not have documentation of the determination and justification on whether placement in the special care unit is appropriate by the licensee, administrator, or designee in their record.
Plan of correction
The documentation of the determination and justification on whether placement in the Special Care Unit is appropriate for Resident #1 and Resident #2 by the Administrator was placed in Resident #1 and Resident #2’s admission records. Administrator will audit all residents in the Special Care Unit to assure each resident has the documentation of the determination and justification on whether placement in the Special Care Unit is appropriated in their admission records. Administrator or designee will review resident pre-admission document to assure that appropriate documentation for Special Care Unit is in place. Administrator or designee will review each resident on special care unit every 6 month for appropriate continuous placement. The results of review will be presented to facility QAPI committee for review or recommendations.
22VAC40-73-1150-A
Based on observation, record review and interview, the facility failed to ensure doors that lead to unprotected areas be monitored or secured through devices that conform to applicable building and fire codes, including door alarms, cameras, constant staff oversight, security bracelets that are part of an alarm system, pressure pads at doorways, delayed egress mechanisms, locking devices, or perimeter fence gates for residents residing in a safe, secure environment.
Evidence
  1. On 6/15/22 around 11:10 a.m., Resident #1 who resides in a safe, secure environment was unable to be located. The resident was last seen around 10:30 a.m. as noted by staff. The June MAR for Resident #1 indicates ?check wanderguard placement q shift for elopement risk.? During this time on the day of the incident, the facility was on Fire Watch and alarms were sounding due to repairs on the fire system. The incident report submitted on 06/15/2022 indicates staff did not hear the alarm. Resident #1 was located .3 miles away at approximately 11:40 a.m.
Plan of correction
Resident #1 was last seen at 10:30 a.m. Staff were unable to locate Resident #1 at 11:10 a.m. for an activity. Resident Care Coordinator was immediately notified. Per policy for Handling a Missing Resident: RCC notified the Administrator. The Administrator notified all staff on duty. Staff searched the building, made a room-to-room check, in all communities: opening all doors including closets and bathrooms. Administrator directed staff from each department to make rounds of the exterior of the building and search the parking lots and areas on the property. All common areas, lobbies, halls, stairwells, and utility areas were checked. During this time alarms were sounding due to repairs on the fire system. It is believed Resident #1 exited and staff did not hear the alarm. 11:25 a.m. The Police and Responsible Party was notified. Voicemail was left for Responsible Party. 11:41 a.m. Resident was found. There is no adverse effect to this resident. A 2nd alarm will be placed on each exit door in the Special Care Unit as back up to the main system. The PA-C evaluated resident after the incident. Resident had no adverse effects. A new elopement risk assessment was completed. The ISP was updated to reflect any changes. Staff are aware if the fire alarm sounds that a staff member must monitor the fire exit doors.
July 14, 2022Complaint survey0 violations
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 07/14/2022 from 8:55 am to 11:50 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 07/11/2022 regarding allegations in the area(s) of: Administration and Administrative Services and Buildings and Grounds. Number of residents present at the facility at the beginning of the inspection: 43 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
July 14, 2022Inspection0 violations
Areas reviewed
22VAC40-73 BUILDINGS AND GROUND
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 07/14/2022 from 8:55 am to 11:50 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 43 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Additional Comments/Discussion: Call bell system was reviewed and tested. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined no violations with applicable standard(s) or law. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
May 5, 2022Inspection7 violations
Inspection dates
May 5, 2022 and May 6, 2022
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 05/05/2022 from 8:27 am to 4:34 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 38 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed: 4 Observations by licensing inspector: Medication observations completed. Breakfast was observed. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact M. Tess Pittman, Licensing Inspector at (757) 641-0984 or by email at tess.pittman@dss.virginia.gov.
Violations
22VAC40-73-320-A
Evidence
  1. Resident #4 (admitted 4/6/22) and Resident #7 (admitted 3/4/22) did not have documented results of a risk assessment for tuberculosis prior to admission or in their resident record.
  2. Resident #5 and Resident #6 did not have documentation of a current risk assessment for tuberculosis in their resident record.
Plan of correction
Resident #4 and #7 completed a risk assessment for tuberculosis. There were no adverse effects on these residents. A 100% audit will be completed by the Assistant Resident Coordinator on all current residents to ensure that tuberculosis assessments were completed. The Resident Care Coordinator will complete oversight on the audit once it is completed. The Administrator will in-service the Marketing Director, Assistant Resident Coordinator and Resident Coordinator on the tuberculosis assessment being completed prior to admission. The Assistant Resident Coordinator will complete an audit on all new admissions for 3 months to ensure that tuberculosis assessments are completed prior to admission. The Resident Care Coordinator will complete frequent oversight on the audit. The audit will be presented to the QAPI Committee for review or recommendations.
22VAC40-73-440-D
Based on record review, the facility failed to ensure that the uniform assessment instrument is completed as required by 22VAC30- 110 for private pay individuals.
Evidence
  1. Resident #3’s UAI dated 03/24/2022 does not indicate if the resident does or does not require assistance with walking. Resident #3’s ISP dated 03/30/2022 indicates the resident requires supervision and mechanical assistance with walking.
  2. Resident #6’s UAI dated 04/07/2022 does not indicate if the resident does or does not require assistance with both bowel and bladder incontinence.
  3. Resident #8’s UAI dated 04/15/2022 does not indicate if the resident does or does not require assistance with wheeling, stairclimbing or mobility. Resident #8’s ISP dated 04/15/2022 indicates the resident requires supervision with mobility with no indication of assistance for wheeling or stairclimbing.
Plan of correction
Resident #3’s UAI indicates that the resident requires assistance walking. Resident #6 UAI indicates that the resident needs assistance with both bowel and bladder. Resident #8 UAI and ISP indicates the resident does need help wheeling, stairclimbing is not performed. There were no adverse effects on these residents. A 100% audit will be completed on all current residents? UAIs/ISPs by the Administrator/designee to ensure the UAIs and ISPs are completed as required by 22VAC30-110. The Administrator/designee will complete an audit on 10 residents each month for 3 months to ensure that UAIs and ISPs are completed as required by 22VAC30-110. The audit will be presented to the QAPI Committee for review or recommendations.
22VAC40-73-550-C
Based on observation, the facility failed to ensure a resident’s right to be treated with courtesy, respect, and consideration as a person of worth, sensitivity, and dignity be met.
Evidence
  1. During a tour of the facility, two licensing inspectors observed two staff members providing personal care to Resident #11 as the door to the resident’s apartment was left open.
Plan of correction
The two staff members were educated on Resident Rights. Both staff members were issued a final warning regarding employment. The resident was interviewed by the Administrator to ensure that there were no adverse effects to resident #11. The Administrator apologized to the resident that the incident occurred. The Resident Care Coordinator will conduct an in-service with all current staff regarding resident right to be treated with courtesy, respect, and consideration as a person of worth, sensitivity and dignity. The Administrator will interview 10 residents a month for 3 months to ensure that Resident Rights are being maintained. The results of the interviews will be presented to QAPI Committee for review or recommendations.
22VAC40-73-580-C
Based on observation, the facility failed to ensure personnel be available to help any resident who may need assistance in reaching the dining room or when eating.
Evidence
  1. During a tour of the facility, two residents were observed in one of the dining rooms on the first floor of the assisted living eating breakfast around 9:00 am. There were no personnel within sight to be available to help any resident who may need assistance in reaching the dining room or when eating.
Plan of correction
The two residents in the dining room on the 1st floor are independent with eating and reaching the dining room. There was a R.M.A. and C.N.A. assigned to the 1st floor. The staff were providing care when the inspectors were observing the 1st floor. There were no adverse effects on these residents. Staff are assigned to the 1st floor daily. The schedule is posted daily in the lobby area on the 1st floor. The Administrator, Resident Care Coordinator, Assistant Resident Coordinator, Department Heads and Person in Charge make rounds throughout their workday. Staff are assigned daily/each meal to the dining area. The Administrator, Resident Care Coordinator, Assistant Resident Coordinator, Department Heads and Person in Charge will continue to monitor each floor and dining areas during mealtime.
22VAC40-73-870-A
Based on observation, the facility failed to the interior and exterior of all buildings are maintained in good repair and kept clean and free of rubbish.
Evidence
  1. During a tour of the facility, the outdoor area of the safe, secure environment and assisted living was observed. The following was observed in the safe, secure environment outdoor area: screening of screen porch door ripped and exposed wires by the outdoor lighting.
  2. During a tour of the facility, multiple carpet stains in the community’s central activity space were observed.
Plan of correction
Screening on the screen porch area was repaired. The exposed wires by the outdoor lighting were repaired. The carpet in the activiy area was professionally cleaned prior to inspection. The stains on the carpet are permanent. The carpet will be replaced in that areas of the building. There were no adverse effects on the residents. The Maintenance Director was in-serviced on 22VAC40-73-870-A, effective rounding, and preventative maintenance. The Administrator and Maintenance Director will make rounds together weekly for 3 months to ensure that the requirements of 22VAC-73-870-A are met. The results of the rounds will be presented to the QAPI Committee for review or recommendations.
22VAC40-73-930-A
Based on observation and interview, the facility failed to ensure a signaling device is easily accessible to the resident in his bedroom or in a connecting bathroom that alerts the direct care staff that the resident needs assistance.
Evidence
  1. While on-site on 05/05/2022, it was indicated residents are to use hand bells provided as the signaling device for staff assistance. At approximately 9:30 a.m., two licensing inspectors were on one of the two units on the 3rd floor and did not observe the presence of any staff. At approximately 9:35 a.m., the hand bell for Resident #9 was rung; however, 10 minutes past and no staff were observed on the unit to respond. At approximately 9:49 a.m., on the other unit on the third floor, the hand bell for Resident #10 was rung; however, 10 minutes past and no staff were observed on the unit to respond. From approximately 9:30 a.m. to 10:00 a.m., there was not a staff member present on the third floor.
Plan of correction
The call bell system was under repair and a part for the call bell was on back order. The Administrator informed the licensing inspector prior to survey of the repairs and backorder of the part. The Administrator reviewed with the inspector the use of handbells and increased rounding. The Administrator also informed the inspector that each resident in assisted living was educated on the use of handbells. The education was documented in each residents? medical chart. The inspector approved the use of handbells. Each resident was issued 2 handbells. One for their room and one for their restroom. Each week rounds were made by a Department Heads to ensure that residents still had handbells. Rounds were documented on a rounding sheet. A R.MA. and C.N.A. were assigned to the 3rd floor. There were no adverse effects on the residents. The part arrived and Simplex repaired the system on May 27, 2022. The call bell system is fully functional.
22VAC40-90-40-B
Based on record review, the facility failed to obtain a criminal history record report on or prior to the 30th day of employment for each employee.
Evidence
  1. The following staff did not have completed criminal history record reports on or prior to the 30th day of employment: Staff #6 (hired 02/07/2022 “ report completed 03/16/2022), Staff #7 (hired 02/21/2022 ” report completed 04/20/2022), Staff #8 (hired 03/21/2022 “ report completed 04/25/2022), and Staff #9 (hired 03/02/2022 ” report completed 04/20/2022).
Plan of correction
All current staff have obtained a criminal history record report prior to their 30th day of employment. There were no adverse effects on the residents. The Business Office Manager was in-serviced on criminal background checks. An audit sheet was created for new hires to ensure that a criminal history record was obtained prior to their 30th day of employment. If a report was not obtained prior to 30 days, then the new hire will be removed from the scheduled until the criminal history is obtained and reviewed. The Administrator will complete an audit of all new hires weekly for 3 months to ensure that a criminal history is obtained prior to the 30th day of employment. The results of the audit will be presented to QAPI Committee for review or recommendations.
April 14, 2022Inspection4 violations
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDING AND GROUNDS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity
Comments
An unannounced, focused monitoring inspection was conducted by a Licensing Inspector (LI) on 04-12-2022 from 9:07 am to 2:26 pm. There were 37 residents in care at the time of the inspection. A tour of the facility was conducted, medication pass observed, medication cart audits completed, and 6 resident physician's orders and MAR's were reviewed. Information gathered during the inspection determined non-compliance(s) with applicable standards or law, and violations were documented on the violation notice issued to the facility. The areas of noncompliance were discussed with the Administrator throughout the inspection and during the exit interview.
Violations
22VAC40-73-640-A
Based on observation, the facility failed to ensure their written plan for medication management includes methods to prevent the use of outdated medications. 1. While on-site on 4/14/22, there were expired medications found on each of the three medication carts in the facility. The following expired medications were observed on the cart on the first floor: Acetaminophen 500 mg tab (PRN) expired 1/31/22 and Atorvastatin Calcium 10mg tab (administered once daily) expired 9/2021 for Resident #7, Trazodone HCL 100 mg tab (administered once daily) expired 3/31/22 for Resident #8, Ondansetron HCL F/C 4 mg tab (PRN) expired on 12/31/21 for Resident #9, Acetaminophen 325 mg tab (PRN) expired 11/30/21 for Resident #10, nasal spray expired on 12/2021 for Resident #11, a unlabeled bottle of Allergy Relief expired on 2/2022, and a bottle of Nature Made C 500 mg soft gels expired 7/2021 for Resident #3. The following expired medications were observed on the cart on the third floor: Melatonin 4 mg tab (PRN) expired 2/26/22 for Resident #12, Clonazepam 1 mg tab (PRN) expired on 11/30/21 for Resident #13, and Glimepiride 1 mg tab (administered once daily) expired on 3/2/22 and Metoprolol Tartrate 25 mg tab (administered two times daily) expired on 3/2/22 for Resident #14. The following expired medications were observed on the cart on the safe, secure environment: Cetirizine 10 mg tab (PRN) expired on 1/5/21 for Resident #15 and Lorazepam .5 mg tab (PRN) expired on 3/31/22 for Resident #16. 2. The facility’s Medication Management Plan states ?medications stored in refrigeration are checked weekly for expiration dates;? however, it does not indicate methods to prevent the use of outdated medications.
Plan of correction
Acetaminophen 500 mg tab, Atorvastatin Calcium 10mg tab, (administered once daily) for Resident #7, Trazodone HCL 100 mg tab for Resident #8, Ondansetron HCL F/C 4 mg tab (PRN) for Resident #9, Acetaminophen 325 mg for Resident #10, nasal spray for Resident #11, Allergy Relief and a bottle of Nature Made C 500 mg soft gels expired for Resident #3 were removed from the 3 medication carts. A 100% audit will be completed on all current residents? medications were reviewed to ensure that all PRN medications A 100% audit will be completed on all current residents? medications were reviewed to ensure that all PRN medications are current and follow the facility standard. An in-service will be completed by the Resident Care Coordinator for all RMAs and LPNs. The in-service will re-educate all LPNs and RMAs regarding the facility standard for medication pass, physician orders and process for reordering medications and PRN medications. LPNs/RMAs or designee will complete an audit of medication carts 3x a week for 8 weeks on the Administration of Medications and Related Provisions Audit Form to ensure the facility follows the facility standard for medication pass, reordering medications, and physician orders and monitoring of PRN medications. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-650-B
Based on record review, the facility failed to ensure physician or other prescriber orders, both written and oral, for administration of all prescription and over-the-counter medications and dietary supplements include the name of the resident, the date of the order, the name of the drug, route, dosage, strength, how often medication is to be given, and identify the diagnosis, condition, or specific indications for administering each drug.
Evidence
  1. The signed physician order sheet dated 4/12/22 for Resident #3 included a scheduled daily order for Healthy Lax Powder and a scheduled daily order for Tramadol HCL 50mg tab; however, the MAR for Resident #3 indicates the medications have been discontinued. The facility was able to provide documentation of an order to change Miralax from daily to PRN dated 11/16/21; however, the current, signed physician order sheet included both scheduled and PRN administration of Healthy Lax Powder. The facility was unable to provide documentation discontinuing the scheduled daily order for Tramadol HCL 50mg tab. The facility was able to provide a script for PRN used of Tramadol HCL 50mg tab dated 5/13/21. Both the order for scheduled and PRN administration of Tramadol HCL 50mg tab were listed on current, signed physician order sheet dated 4/12/22.
  2. The signed physician order sheet dated 4/12/22 for Resident #6 included an order for a Scopolamine Dis 1mg patch; however, the MAR for Resident #6 indicates the medication was discontinued 11/2021. The facility was able to provide an order to discontinue the patch dated 11/24/21; however, the current, signed physician order sheet included the administration of the patch.
Plan of correction
Resident #3 and Resident #6 has a signed physician order for administration of all prescription and over-the counter medications and dietary supplements. The signed physician orders include the name of the resident, the date of the order, the name of the drug, route, dosage, strength, how often medication is to be given and identify the diagnosis, condition, or specific indications for administering each drug. A 100% audit will be completed on all current residents by the Assistant Resident Coordinator to ensure that signed physician orders were completed per the standard. The Resident Care Coordinator will validate the audit once it is completed. An in-service will be completed by the Resident Care Coordinator/designee for RMA/LPN staff. The in-service will re- educate all staff regarding the facility standard on signed Physician Orders. Resident Care Coordinator/designee will complete an audit on signed Physician Orders for 3x a week for 8 weeks on the Signed Physician Order form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-680-C
Based on record review and observation, the facility failed to ensure medications be administered not earlier than one hour before and not later than one hour after the facility's standard dosing schedule, except those drugs that are ordered for specific times, such as before, after, or with meals.
Evidence
  1. A medication observation was conducted with Staff #3 on 4/14/22 in the safe, secure environment. At approximately 10:00 am, approximately 5 residents in the safe, secure environment had not received their 9:00 am medications. Staff #3 completed medication administration in the safe, secure environment at 10:55 am with Resident #5.
Plan of correction
Staff #3 was terminated for failure to ensure medications be administered not earlier than one hour before and not later than one hour after the facility’s standard dosing schedule. A 100% audit will be completed on all current residents MARs/TARs by the Assistant Resident Coordinator to ensure that medications and treatments are administered per 1) physician orders, medications are available,2) all residents had MARS/TARS and 3) that all medications are administered per the facility standard. The Resident Coordinator will validate the audit once the audit is completed. An in-service will be completed by the Resident Care Coordinator for all RMAs and LPNs. The in-service will re-educate all LPNs and RMAs regarding the facility standard for medication pass, physician orders and process for reordering medications and time frame of administering medications. LPNs/RMAs or designee will complete an audit of MARs and TARs 3x a week for 8 weeks on Administration of Medications and Related Provisions Audit Form to ensure the facility follows the facility standard for medication pass, reordering medications, and physician orders. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-680-I
Based on record review, the facility failed to ensure the MAR included all the required information.
Evidence
  1. Resident #1’s Tamsulosin cap 0.4 mg has a diagnosis for BPH; however, the signed physician order sheet dated 4/11/22 for urinary retention.
  2. Resident #2’s MAR does not include a diagnoses for the following medications: Atorvastatin tab 80mg, Bisoprol fum tab 5mg, and Losartan pot tab 50mg. The signed physician order on 4/12/22 does indicate diagnoses for these medication; however, it is not reflected on the MAR.
Plan of correction
Diagnosis were added to MARS/TARS for Resident #1 and Resident #2. A 100% audit will be completed on all current residents MARs/TARs by the Assistant Resident Care Coordinator to ensure that medications and treatments to ensure that MARs/TARs have diagnosis for each medication. The Resident Care Coordinator will validate the audit once completed. An in-service will be completed by the Resident Care Coordinator/designee for all RMAs and LPNs. The in-service will re- educate all LPNs and RMAs regarding the facility standard for adding diagnosis for medications on the MAR/TARS. LPNs/RMAs or designee will complete an audit of MARs and TARs 3x a week for 8 weeks on the newly created Administration of Medications and Related Provisions Audit Form to ensure the facility follows has a diagnosis for each medication. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported administrator. Any identified variances will be investigated and corrected as appropriate.
March 24, 2022Complaint survey2 violations
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity
Comments
An unannounced complaint inspection by two Licensing Inspectors was initiated on 3/24/2022 from 8:36 am to 12:51 pm. A complaint was received by the department regarding allegations in the areas of resident care and related services. Records were reviewed, staff interviews conducted, and a tour of the safe, secure environment held. Any violations related or not to the complaint but identified during the course of the investigation can be found on the violation notice.
Violations
22VAC40-73-1150-A
Based on observation and interview, the facility failed to ensure doors that lead to unprotected areas be monitored or secured through devices that conform to applicable building and fire codes, including door alarms, cameras, constant staff oversight, security bracelets that are part of an alarm system, pressure pads at doorways, delayed egress mechanisms, locking devices, or perimeter fence gates for residents residing in a safe, secure environment.
Evidence
  1. On 3/17/22, while touring the a safe, secure environment, a door to an electrical room was unlocked and led to a unlocked door that exits to the street. Staff were alerted that a door to the outside was opened; however, it did not identify what door was opened.
  2. Staff #5 was notified and was able to rearm the alarm on the door; however, Staff #5 was unable to state why it was unarmed.
Plan of correction
The door to the electrical room was locked immediately. A 100% audit was completed by the Maintenance Director on all exit doors in the safe secure unit to ensure they were locked. The Administrator completed oversight of the audit. All staff were in-serviced regarding the importance of rounding and keeping the unit safe and secure by checking to ensure exit doors are always locked. The Safe and Secure Environment/Special Needs Unit Policy and Procedure was reviewed with staff during the in-service. The Maintenance Director will audit all exit doors on the secure unit 5 times a week for 8 weeks. Any issues will be reported to the Administrator. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the Administrator. Any identified variances will be investigated and corrected as appropriate. Issues that cannot be immediately corrected will be reported to the Administrator for further guidance.
22VAC40-73-460-H
Based on record review and interview, the facility failed to ensure that personal assistance and care are provided to each resident as necessary so that the needs of the resident are met.
Evidence
  1. On 03/24/2022, the facility did not have documentation that residents receive bathing at least twice a week in the safe, secure environment. On 3/23/22, documentation indicates 4 residents should receive a shower and skin check; however, only one residents is documented as receiving a shower. The facility does not consistently document if or when bathing is completed.
  2. Staff #1 and Staff #2 acknowledged the documentation did not indicate if bathing was completed and was unable to verify at the time of the inspection.
Plan of correction
A 100% audit was completed by the Assistant Resident Care Coordinator on all current residents bathing schedules to ensure that personal assistance and care was provided to each current resident. The Resident Care Coordinator completed oversight once the audit was completed. All direct care staff were in-serviced regarding the importance of documenting bathing and skin checks of residents. Direct Care Staff reviewed the Provision of Personal Services Policy and Procedure during the in-service. The Assistant Resident Coordinator will audit the bathing and skin checks of all current residents 5 times a week for 8 weeks. Any issues will be reported to the Resident Care Coordinator. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the Administrator. Any identified variances will be investigated and corrected as appropriate. Issues that cannot be immediately corrected will be reported to the Administrator for further guidance.
March 24, 2022Complaint survey0 violations
Comments
An unannounced complaint inspection by two Licensing Inspectors was initiated on 3/24/2022 from 8:36 am to 12:51 pm. A complaint was received by the department regarding allegations in the areas of resident care and related services and additional requirements for facilities that care for adults with serious cognitive impairment. Records were reviewed, staff interviews conducted, and a tour of the safe, secure environment held. Any violations related or not to the complaint but identified during the course of the investigation can be found on the violation notice.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
January 31, 2022Complaint survey2 violations
Inspection dates
Jan. 31, 2022
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 BUILDING AND GROUNDS
Comments
An unannounced complaint inspection was initiated on 01/31/2022 and concluded on 03/03/2022. A complaint was received by the department regarding allegations in the areas of staffing and supervision and resident care and related services. The licensing inspector conducted an on-site observation at the facility on 01/31/2022 and 02/14/2022. Records were reviewed along with staff interviews held. Any violations related or not to the complaint but identified during the course of the investigation can be found on the violation notice.
Violations
22VAC40-73-150-C
Based on record review and interview, the facility failed to ensure implement policies, procedures, and services established by the facility.
Evidence
  1. Resident #1 fell on the early morning hours of 12/23/2021 and did not go to the emergency room until approximately 5 hours after the fall. There were only CNA staff in the facility from 11:00 pm to 7:00 am.
  2. On 03/02/2022, Staff #1 stated if there are only CNAs on duty that “the staff is instructed to call 911 if someone falls.” Staff #1 also stated “staff learn that as part of the CPR/First Aid training.”
  3. Staff #1 acknowledged on the early morning of 12/23/2021 this was not followed as Resident #1 fell and 911 was not called until a nurse arrived for their 7:00 am shift.
Plan of correction
Policies, procedures and services were established by the facility. A 100% audit was completed to ensure that appropriate policies, procedures and services were established per DSS regulations. An in-service will be completed by the Resident Care Coordinator/designee for staff to introduce them to the new policy and procedure manual. The Administrator/designee will complete an audit of incident reports and 24-hour report to ensure policy and procedures are being followed daily for 8 weeks. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-930-D
Based on observation and interview, the facility failed to ensure direct care staff make and document rounds no less often than every two hours for each resident with an inability to use the signaling device or at the facility’s planned frequency to monitor for emergencies or other unanticipated resident needs.
Evidence
  1. Resident #1 admitted to the facility on 12/10/2021 into the safe, secure environment with a fall resulting in major injury on the early morning hours of 12/23/2021. While on-site on 01/31/2022, there was no documentation or evidence that the facility made rounds no less often than every two hours after Resident #1 went to bed on the evening of 12/22/2021 nor early morning hours of 12/23/2021.
  2. Staff #2 acknowledged the facility does not document rounds no less often than every two hours for each resident with an inability to use the signaling device or at the facility’s planned frequency to monitor for emergencies or other unanticipated resident needs.
Plan of correction
On 1/31/2022 the facility immediately implemented 2-hour rounds. On 1/31/2022 the facility implemented a 2-hour round sheet for direct care staff in the safe, secure environment. An in-service will be completed by the Resident Care Coordinator/designee for staff to introduce them the 2-hour rounds sheet for direct care staff in the safe, secure environment. The Administrator/designee will complete an audit of the 2 hours rounds sheet to ensure the policy and procedures are being followed 3x a week for 8 weeks. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported administrator. Any identified variances will be investigated and corrected as appropriate.
January 31, 2022Inspection23 violations
Inspection dates
Jan. 31, 2022
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION, AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDING AND GROUNDS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity22VAC40-90 The Criminal History Record Report
Comments
An unannounced monitoring inspection was conducted by two Licensing Inspector (LI) from the Eastern Regional Office on 01-31-2022 from 10:08 AM to 3:38 PM and 02-14-2022 from 8:37 AM to 4:30 PM. There were 35 residents in care at the time of the inspection on 02-14-2022. Water temperatures were sampled, staff and resident interviews held, and breakfast and lunch meal were observed. LI reviewed also reviewed 3 staff records, 6 resident records, and conducted a medication pass observation. LI followed up on violations received from the initial inspection. Information gathered during the inspection determined non-compliance(s) with applicable standards or law, and violations were documented on the violation notice issued to the facility. The areas of noncompliance were discussed with the Administrator throughout the inspection and during the exit interview.
Violations
22VAC40-73-1090-A
Based on record review, the facility failed to ensure prior to admission to a safe, secure environment, residents have been assessed by an independent clinical psychologist licensed to practice in the Commonwealth or by an independent physician as having a serious cognitive impairment due to a primary psychiatric diagnosis of dementia with an inability to recognize danger or protect his own safety and welfare.
Evidence
  1. Resident #1 did not have an assessment of serious cognitive impairment by an independent clinical psychologist licensed to practice in the Commonwealth or by an independent physician in the resident record.
Plan of correction
An assessment for serious cognitive impairment was completed for Resident #1. A 100% audit was completed on all current residents in the safe, secure resident to ensure that a serious cognitive impairment assessment was completed per the standard. An in-service will be completed by the Administrator/designee for all staff. The in-service will re-educate all staff regarding the facility standard on the serious cognitive impairment assessment. Business Office Manager/designee will complete an audit on serious cognitive impairment assessment for 3x a week for 8 weeks on the newly created Serious Cognitive Impairment Assessment form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-1100-A
Based on record review, the facility failed to ensure obtain the written approval of one of the following persons listed in the standard of placing a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia in a safe, secure environment.
Evidence
  1. Resident #5 did not have documentation of approval for placement in a special care unit in the resident record.
Plan of correction
Documentation for approval was obtained for Resident #5. A 100% audit was completed on all current residents on the Special Care Unit to ensure that approval was obtained per the standard. An in-service will be completed by the Administrator/designee for all staff. The in-service will re-educate all staff regarding the facility standard on approval to the Special Care Unit. Business Office Manager/designee will complete an audit on all new residents admitted to the Special Care Unit for 3x a week for 8 weeks on the newly created Special Care Approval form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-1110-A
Based on record review, the facility failed to ensure the licensee, administrator, or designee determine whether placement in the special care unit is appropriate for a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia to a safe, secure environment.
Evidence
  1. Resident #1 and Resident #5 did not have documentation of the determination and justification on whether placement in the special care unit is appropriate by the licensee, administrator, or designee in the residents record.
Plan of correction
Documentation was obtained for Resident #1 and Resident #5. A 100% audit was completed on all current residents on the Special Care Unit to ensure that documentation was obtained per the standard was completed. An in-service will be completed by the Administrator/designee for all staff. The in-service will re-educate all staff regarding the facility standard on placement to the Special Care Unit. Business Office Manager/designee will complete an audit on all new admission on the Special Care Unit for 3x a week for 8 weeks on the newly created Special Care Unit Admission form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-40-B-6
Based on record review, the facility failed to exercise general supervision over the affairs of the licensed facility and establish policies and procedures concerning its operation in conformance with applicable law, this chapter, and the welfare of the residents.
Evidence
  1. The new ownership attained responsibility on 12-01-2022; however, at the time of inspection, resident records were without the following current documents: Disclosure Statement and Resident Agreements.
Plan of correction
The facility established policies and procedures concerning its operation in conformance with applicable law, this chapter, and the welfare of the residents. A 100% audit was completed to ensure that appropriate policies, procedures and services were established per DSS regulations. Disclosure Statements and Resident Agreements were presented to the current Resident/Responsible Party/Guardian/P.O.A. An in-service will be completed by the Resident Care Coordinator/designee for staff to introduce them to the new policy and procedure manual, Disclosure Statements, and Resident Agreements. The Administrator/designee will complete an audit of Disclosure Statements and Resident Agreements of current residents to ensure policy and procedures are being followed 3 x a week for 8 weeks. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-250-D
Based on record review, the facility failed to ensure each staff person or household member required to be evaluated annually and submit the results of a tuberculosis risk assessment, documenting that the individual is free of tuberculosis in a communicable form as
Evidence
  1. d by the completion of the current screening form published by the Virginia Department of Health or a form consistent with it. Evidence:
  2. All three staff records reviewed did not have did not have a current tuberculosis risk assessment completed.
Plan of correction
Staff #4, Staff #5 and Staff #6 have completed annual tuberculosis risk assessments. A 100% audit was completed to ensure that all current employees completed annual tuberculosis risk assessments were completed. An in-service will be completed by the Resident Care Coordinator/designee for all staff. The in-service will re-educate all staff regarding the facility standard for annual tuberculosis risk assessment forms. Administrator/designee will complete an audit current employees for 3x a week for 8 weeks on the newly created Annual Tuberculosis Risk Assessment Risk Audit form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-260-A
Based on record review, the facility failed to ensure each direct care staff member maintain current certification in first aid from the American Red Cross, American Heart Association, National Safety Council, American Safety and Health Institute, community college, hospital, volunteer rescue squad, or fire department.
Evidence
  1. Staff #4 works as a Certified Nursing Assistant and does not have a current certification in first aid.
Plan of correction
Staff #4 enrolled in the next available first aid/CPR class from an approved organization per the standard. A 100% audit was completed to ensure that all current direct care staff met the standard for CPR/First Aid. An in-service will be completed by the Resident Care Coordinator/designee for all direct care staff. The in-service will re- educate all direct care staff regarding the facility standard for CPR/First Aid. Business Office Manager/designee will complete an audit on direct care staff for 3x a week for 8 weeks on the newly created CPR/First Aid Audit form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-290-B
Based on observation, the facility failed to develop and implement a procedure for posting the name of the current on-site person in charge in a place in the facility that is conspicuous to the residents and the public.
Evidence
  1. Upon entering the facility on 02/14/2022, the posting of the name of the current on-site person in charge in the facility was dated 02/11/2022. Staff present did not know or could determine who the designated current on-site person in charge was upon LI entry into the facility.
Plan of correction
The Person in Charge Board was updated at 9:30 a.m. in the lobby area on 2/14/2022. An in-service will be completed by the Administrator/designee for all staff. The in-service will re-educate all staff regarding the facility standard for The Person in Charge Board. Business Office Manager/designee will complete an audit on The Person in Charge Board for 3x a week for 8 weeks on the newly created Person In Charge Board Audit form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-310-D
Based on record review, the facility failed to provide written assurance to the resident or legal representative documenting that the facility has the appropriate license to meet their care needs. A copy signed by the resident or their legal representative was not in the resident's record.
Evidence
  1. All six resident records reviewed did not have did not have a copy of written assurance in their records.
Plan of correction
Written assurances were completed on all 6 residents. A 100% audit was completed on all current residents to ensure that written assurances were completed. An in-service will be completed by the Administrator/designee for all staff. The in-service will re-educate all staff regarding the facility standard on written assurances. Business Office Manager/designee will complete an audit on Written Assurances for 3x a week for 8 weeks on the newly created Written Assurance form Additional audits may be completed as part of the quarterly healthcare oversight and created Written Assurance form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-320-A
Evidence
  1. Resident #1 admitted to the facility on 12-10-2021; however, the Report of Resident Physical Examination for Resident #1 had missing information and was dated 10-12-2021.
  2. Resident #2 and Resident #6 did not have current risk assessments for tuberculosis in their resident record.
Plan of correction
Resident #1, Resident #2 and Resident #6 has a current risk assessment for tuberculosis as well a physical examination from an independent physician. A 100% audit was completed on all current residents to ensure that a current risk assessment for tuberculosis as well as a physical examination was completed. An in-service will be completed by the Resident Coordinator/designee for all staff. The in-service will re-educate all staff regarding the facility standard on resident tuberculosis risk assessment and resident physical examination. Business Office Manager/designee will complete an audit on resident tuberculosis risk assessments and resident physical examination for 3x a week for 8 weeks on the newly created Written Assurance form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-325-B
Based on record review, the facility to ensure that a fall risk rating was completed at least annually and/or after a fall.
Evidence
  1. Resident #1 had documentation of a fall on 12-23-2021; however there was not documentation of a fall risk rating being completed after this fall.
  2. Resident #2, Resident #5, and Resident #6 meet the criteria for assisted living care; however, there was not documentation of a current fall risk rating being completed in their records.
Plan of correction
A fall risk assessment was completed on Resident #1. A fall risk rating was completed on Resident #2, Resident #5 and Resident #6. A 100% audit was completed on all current residents to ensure that a fall risk rating and fall risk rating was completed. An in-service will be completed by the Resident Care Coordinator/designee for all direct care staff. The in-service will re- educate all direct care staff regarding the facility standard on fall risk rating and assessment. Resident Care Coordinator/designee will complete an audit on Fall Risk Rating or Assessment for 3x a week for 8 weeks on the newly created Fall Risk Rating/Assessment Assurance form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-350-B
Based on record review, the facility failed to ascertain, prior to admission, whether a potential resident was a registered sex offender and failed to document that this was ascertained and the date the information was obtained.
Evidence
  1. Resident #1 (admitted 12/10/21) and Resident #3 (admitted 1/28/22) did not have a sex offender screening documented in their resident record.
  2. Resident #2, Resident #4, Resident #5, and Resident #6 also did not have a sex offender screening documented in the resident’s record.
Plan of correction
Sex Offender Checks were completed for Resident #1, Resident #3, Resident #2, Resident #4, Resident #5 and Resident #6. A 100% audit was completed to ensure that sex offender checks were completed on all current residents. An in-service will be completed by the Administrator/designee for the Marketing Director to re-educate her on the standard for registered sex offender checks. The Business Office Manager/designee will complete an audit on all new residents to ensure the registered sex offender check was completed per the standard 3 x a week for 8 weeks. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-380-A
Based on record review, the facility failed to ensure prior to or at the time of admission to an assisted living facility, all required documentation was included in the residents personal and social information.
Evidence
  1. Resident #1 admitted to the facility on 12/10/21 and their record does not include the following: birthplace; marital status; service in the armed forces, if applicable; lifetime vocation, career, or primary role; information concerning code status, advance directives, Do Not Resuscitate (DNR) Orders, if applicable; name, address, and telephone number of personal physician, person dentist, and clergyman and place of worship. Resident #3 admitted to the facility on 1/28/22 and their record does not include the following: birthplace; marital status; service in the armed forces, if applicable; lifetime vocation, career, or primary role; special interests and hobbies; information concerning advance directives, Do Not Resuscitate (DNR) Orders, or organ donation, if applicable; name, address, and telephone number of personal physician, person dentist, and clergyman and place of worship; previous mental health or intellectual disability services history, if any, and if applicable for care or services; current behavioral and social functioning including strengths and problems; and any substance abuse history if applicable for care or services.
Plan of correction
Personal and Social Information was obtained on Resident #1 and Resident #3. A 100% audit was completed on all current residents to ensure that Personal and Social Information was completed for Resident #1 and Resident #2. An in-service will be completed by the Administrator/designee for all staff. The in-service will re-educate all staff regarding the facility standard on Personal and Social Information. Business Office Manager/designee will complete an audit on Personal and Social Information for 3x a week for 8 weeks on the newly created Personal and Social Information form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-410-A
Based on record review, the facility failed to provide an orientation for new residents and their legal representatives, including emergency response procedures, mealtimes, and use of the call system upon admission. Acknowledgment of having received the orientation shall be signed and dated by the resident and, as appropriate, his legal representative, and such documentation shall be kept in the resident's record.
Evidence
  1. Resident #1 (admitted 12/10/2021) and Resident #3 (admitted 01/28/22) did not have acknowledgement of having received orientation.
Plan of correction
Resident #1, and Resident # 3 completed orientation per the standard. A 100% audit was completed of all current residents to ensure that the standard was met. An in-service will be completed by the Administrator/designee for the Marketing Director. The in-service will re-educate the Marketing Director regarding the facility standard for new residents/legal representative orientation. Administrator/designee will complete an audit of new resident orientation for 8 weeks on the newly created New Resident Orientation Audit form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-440-A
Based on record review, the facility failed to complete a UAI for residents prior to admission, at least annually, and whenever there is a significant change in the resident's condition.
Evidence
  1. Resident #3 and Resident #6 did not have a UAI in the resident record.
  2. Three resident records also did not have a current UAI: Resident #2’s last UAI dated 02/18/2020, Resident #4’s last UAI dated 07/06/2020, and Resident #5’s last UAI dated 06/30/2020.
Plan of correction
UAIs were completed on Resident #3, Resident #6, Resident #2, Resident #4 and Resident #5. A 100% audit was completed of all current residents to ensure that the standard was met. An in-service will be completed by the Resident Care Coordinator/designee for Department Heads. The in-service will re- educate Department Heads regarding the facility standard UAI completion. Administrator/designee will complete an audit regarding UAIs for 8 weeks on the newly created UAI Audit form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-450-A
Based on record review, the facility failed to ensure on or within seven days prior to the day of admission a preliminary plan of care be developed. The facility also failed to ensure a comprehensive individualized service plan be completed within 30 days after admission and reviewed and updated at least once every 12 months and as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #1, Resident #3, and Resident #6 did not have an individualized service plan (ISP) in their resident record.
  2. Two resident records did not have a current ISP: Resident #2’s last ISP dated 02/18/2020 and Resident #5’s last ISP dated 06/30/2020.
Plan of correction
ISPs were completed for Resident #1, Resident #3, Resident #6, Resident #2 and Resident #5. A 100% audit was completed of all current residents to ensure that the standard was met. An in-service will be completed by the Resident Care Coordinator/designee for Department Heads. The in-service will re- educate Department Heads regarding the facility standard for ISP completion. Administrator/designee will complete an audit regarding ISP for 8 weeks on the newly created ISP Audit form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-550-G
Based on record review, the facility failed to obtain written acknowledgment of the receipt and review of the rights and responsibilities of residents in assisted living facilities with the resident's, his legal representative's or responsible individual.
Evidence
  1. All six resident records reviewed did not have current written acknowledgment of the receipt and review of the rights and responsibilities of residents in assisted living facilities with the resident's, their legal representative's or responsible individual.
Plan of correction
Resident Rights and Responsibilities were completed on all 6 residents. A 100% audit was completed on all current residents to ensure that Resident Rights and Responsibilities were completed. An in-service will be completed by the Administrator/designee for all staff. The in-service will re-educate all staff regarding the facility standard on Resident Rights and Responsibilities. Business Office Manager/designee will complete an audit on Written Resident Rights and Responsibilities for 3x a week for 8 weeks on the newly created Resident Rights and Responsibilities form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-560-E
Based on observation, the facility failed to ensure all resident records be kept current, retained at the facility, and kept in a locked area, except that information shall be made available as noted in subsection F of this section.
Evidence
  1. During the tour of the facility on both 01/31/2022 and 02/14/2022, binders were noted to be on top of the 3 medication carts in the facility. The binders contained the MAR for each resident on that floor/unit.
  2. On 02/14/2022, Staff #2 acknowledged the binders should be kept locked inside of the medication cart as they contain confidential resident health information.
Plan of correction
Binders were secured in a locked area. A 100% audit was completed of all med carts to ensure binders were in a secured locked area per the standard. An in-service will be completed by the Resident Care Coordinator/designee for all LPN/RMA staff. The in-service will re- educate LPN/RMA staff regarding the facility standard for ensuring binders are kept in a secure locked location. Resident Care Coordinator/designee will complete an audit carts/binders for 3x a week for 8 weeks on the newly created Binder Audit form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-650-B
Based on record review, the facility failed to ensure physician or other prescriber orders, both written and oral, for administration of all prescription and over-the-counter medications and dietary supplements include the name of the resident, the date of the order, the name of the drug, route, dosage, strength, how often medication is to be given, and identify the diagnosis, condition, or specific indications for administering each drug.
Evidence
  1. Resident #1 re-admitted to the facility on 2/3/22. Upon readmission, Resident #1's orders indicates orders for home health PT/SN/OT/ST/HHA; however, the record does not reflect these services have been initiated.
  2. The MAR for Resident #4 indicates the resident received one dose of Lisinopril 5mg tablet from 1/1/22-1/25/22; however, there was no order for the medication.
  3. The MAR for Resident #5 indicates the resident receives Artificial Tears three times daily in the right eye and two Acetaminophen 500mg tablets every 8 hours as needed; however, there are no orders for these medications.
  4. While onsite on 2/14/22 with Staff #9, Resident #10 was administered Vitamin B-12-5000mcg-tbdp. Resident was observed to swallow the tablet although the route according to the order is for the medication to be administered sublingually. Upon reviewing Resident #10’s record, the signed by the prescriber for Vitamin B-12 was changed from 5000mcg to 2500mcg per family request on 10/7/21.
Plan of correction
Not published by VDSS.
22VAC40-73-660-A-1
Based on observation and interview, the facility failed to ensure the storage area for medications and dietary supplements prescribed for residents be locked.
Evidence
  1. While on-site on 01/31/2022, the medication carts on the 1st and 3rd floor with all the medications for 1st and 3rd floor residents were unlocked and accessible.
  2. Staff #3 acknowledged the medication carts were unlocked and medications were accessible.
Plan of correction
The 1st and 3rd floor medication carts were locked. A 100% audit was completed to ensure that all medication carts were locked. An in-service will be completed by the Resident Care Coordinator for all RMAs and LPNs. The in-service will re-educate all LPNs and RMA regarding the facility standard for locked medication carts. RMA/LPN or designee will complete an audit 3x a week for 8 weeks on the newly created Locked Medication Cart Audit form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-680-C
Based on record review and observation, the facility failed to ensure medications be administered not earlier than one hour before and not later than one hour after the facility's standard dosing schedule, except those drugs that are ordered for specific times, such as before, after, or with meals.
Evidence
  1. While onsite on 1/31/22 with Staff #2, Thera Tears for Resident #8 on the medication cart expired 9/2021. Staff #2 did not administered the eye drops which are ordered to be administered 4 times daily.
  2. While onsite on 2/14/22, Licensing Inspector (LI) conducted a medication observation with Staff #9. Staff #9 began medication administration at 8:55 am and was responsible for medication administration for 35 residents. Ferrous Gluc 324 mg tablet was not available to administer to Resident #9. Metamucil and Tab-a-vite tab was not available to administer to Resident #10. At approximately 10:40am, LI observed Staff #9 administering medications on the first floor. Staff #9 stated at that time that approximately 10 residents had received their 9:00am medications (residents residing on the third floor and 1 resident on the first floor). While observing lunch in the safe, secure environment at approximately 12:08pm, CNA staff present could not confirm that the residents received their morning medications. LI located a binder containing the resident’s MARs. It was noted that none of the 9:00am medications were administered on 2/14/22. There was no MAR for Resident #11. LI informed Staff #1 and Staff #2. Staff #2 and Staff #9 then administered the 32 medications to 7 residents.
  3. Resident #1’s MAR do not indicate the following medications were administered on the morning of 2/11/2022: Ferrous Sulfate 325mg tablet, Donepezil 10mg tablet, Memantine HC 21mg capsule, Theragran-M tablet, Vitamin C 500mg tablet, Aspirin 325mg tablet, Miralax, and Procardia XL 30mg tablet.
  4. The MAR for Resident #2 indicates the following medications were not administered on 2/7/22: Brimonidine 0.2% solution, Buspirone 5mg tablet, and Latanoprost 0.005% solution.
  5. The MAR for Resident #3 indicates the following medications were not administered as ordered: Bumex 1mg tablet (two doses missed on 2/7/22-2/13/22), Sodium Chloride 1 gm tablet (two doses missed on 2/1/22 and three doses missed on 2/5/22, 2/7/22, 2/8/22, and 2/9/22), Levothyroxine 75 mcg tablet (one dose missed 2/4/22-2/6/22), Carvedilol 12.5mg tablet (one dose missed on 2/4/22 and 2/722), Aldoctone 25 mg tablet (one dose missed on 2/9/22), and Evist 60mg tablet (one dose missed on 2/9). The MAR also does not show documentation of fluid restriction on 9 different occasions from 2/1/22-2/14/22.
  6. Resident #5 has signed orders for PRN and daily administration of Acetaminophen 325mg and Diclofenac Sodium 1% gel to be applied to bilateral knees topically two times a day for pain; however, these medications and treatments are not on the MAR/TAR to be administered.
  7. The MAR for Resident #6 indicates the following medications were not administered as ordered: Carvedilol 3.125mg tablet (one dose on 2/8/22), Dorzolamide 2% OP solution (one dose on 2/1/22 and 2/3/22), and Gabapentin 100mg capsule (11 doses missed between 2/1-2/5).
  8. The MAR for Resident #9 indicates Brinzolamide sus 1% eye drops and Dorzolamide sol 2% eye drops were not administered as ordered on 2/7/22 and 2/9/22.
  9. The MAR for Resident #10 indicates the following medications were not administered as ordered on 2/7/22: Metamucil, Omeprazole 20mg capsule, Tab-a-vite tablet, Vitamin B-12 tablet, and Donepezil 10 mg tablet. Donepezil 10 mg tablet was noted to not be administered to Resident #10 on 2/3/22, 2/4/22, 2/9/22, and 2/10/22.
  10. Resident #11’s MAR does not indicate the following were administered: Melatonin on 1/1/22, 1/2/22, and 1/24/22, Aricept on 1/2/22 and 1/24/22, and B-12 on 1/2/22 and 1/4/22.
Plan of correction
Not published by VDSS.
22VAC40-73-680-I
Based on record review, the facility failed to ensure the MAR included all the required information.
Evidence
  1. Resident #1 re-admitted to the facility on 2/3/22. The MAR for Resident #1 do not include a diagnoses for the following medications: Calcium Carbonate, Diclofono Gel, Theragran-M tablet, Tramadol, Vitamin C, Aspirin, Ferrous Sulfate, Ergocalciferol, Ferrous Sulfate, Miralax, Omeprazole, and Procardia XL. The following medications for Resident #1 do not include the dosage for Dulcolax Suppository or Miralax. The MAR of Resident #1 also do not notate the medication order for Aspirin 325 mg capsule should be administered for 3 weeks. The MAR also notates Omperazole is being administered at 6am; however, the order states the medication should be given at bedtime. The MAR does not include the parameter for Procardia XL as the order indicates hold for SBP <110 or HR <60 as well. Additionally, the MAR does not include the following orders: Ascorbic Acid Tablet 500 mg and daily Ensure Plus.
  2. The MAR for Resident #3 does not include a diagnoses for the following medications: Fish oil, Vitamin E, Sodium Chloride, and Evista. Resident #3 has a signed order on 1/31/22 that indicates daily weight should be obtained with the parameter to notify the MD if weight gain is over 5 pounds; however, this order is not on the MAR for Resident #3.
  3. Resident #4 readmitted to the facility on 12/3/2021. The orders upon readmission included an order for 1 unit of Therapeutic Multivit/Mineral Tablet every morning; however, the MAR did not indicate the resident received this medication.
  4. The following medications for Resident #11 do not include a diagnosis on the MAR: Melatonin, Aricept, B-12, and Prevagen. Melatonin and Prevagen also do not indicate the dosage on the MAR for medication administration. Staff #2 was unable to provide signed physician orders that identified the diagnosis for the aforementioned medications for Resident #11 on 1/31/2022.
Plan of correction
Not published by VDSS.
22VAC40-73-930-A
Based on observation and interview, the facility failed to ensure a signaling device is easily accessible to the resident in his bedroom or in a connecting bathroom that alerts the direct care staff that the resident needs assistance.
Evidence
  1. While on-site on 01/31/2022, call bells on each unit were tested, and none were operational in that no staff were notified of a need for assistance. It was also noted that there was no documentation kept that staff are checking on residents. Staff on both the first floor and third floor acknowledged they would not be notified if a resident utilized a call bell to come for assistance.
  2. While on-site on 02/14/2022, call bells on each unit were tested. Staff responded timely on the first floor and in memory care after call bell was pulled. However, on the third floor, Staff #9 acknowledged they did not received notification that the call bells were pulled.
Plan of correction
Not published by VDSS.
22VAC40-90-40-B
Based on record review and interview, the facility failed to obtain a criminal history record report on or prior to the 30th day of employment for each employee.
Evidence
  1. The following staff do not have completed criminal history record reports: Staff #2 (hired 12/27/2021), Staff #3 (hired 12/01/2021), and Staff #7 (hired 12/01/2021).
  2. Staff #1 and Staff #8 acknowledged the facility did not obtain a criminal history record reports within the required timeframe.
Plan of correction
Staff #2, Staff #3 and Staff #7 have completed criminal history record reports. A 100% audit was completed to ensure that all current criminal history records reports were completed. An in-service will be completed by the Resident Care Coordinator/designee for all staff. The in-service will re-educate all staff regarding the facility standard for criminal background checks. Administrator/designee will complete an audit on new hires for 3x a week for 8 weeks on the newly created Criminal Background Audit form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
January 31, 2022Complaint survey2 violations
Inspection dates
Jan. 31, 2022
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
An unannounced complaint inspection was initiated on 01/31/2022 and concluded on 03/03/2022. A complaint was received by the department regarding allegations in the areas of resident care and related services. The licensing inspector conducted an on-site observation at the facility on 01/31/2022 and 02/14/2022. Records were reviewed along with staff interviews held. Any violations related or not to the complaint but identified during the course of the investigation can be found on the violation notice.
Violations
22VAC40-73-650-C
Based on record review and interview, the facility failed to ensure physician’s or other prescriber’s oral orders be reviewed and signed by a physician or other prescriber within 14 days.
Evidence
  1. A Physician Order/Telephone Order for Resident #1 was dated 01-08-2022 for two tablets of Ibuprofen 200 mg to be administered PRN for pain/headache by mouth every 6 hours; however, the order was not signed by a physician or other prescriber as of 01-31-2022. Upon review of medication orders for Resident #1, there was a signed order on 12/27/21 for PRN Ibuprofen 200 mg every 8 hours as needed.
  2. Resident #1’s MAR states “Ibuprofen 200 mg ” Give 2 tabs po Q 6 PRN pain/headache“ with ”give liquid equivalent (25 ml) Ibuprofen? and does not indicate the PRN order of Ibuprofen 200 mg every 8 hours as needed.
  3. Staff #2 was unable to provide documentation the physician changed, reviewed, and signed the oral order of Ibuprofen for Resident #1 on 1/31/22. Staff #2 was also unable to provide documentation to support the use of liquid equivalent as there was not a physician’s oral order or signed order on 1/31/22.
Plan of correction
A signed telephone order was completed for Resident #1. A clarification order was obtained by the physician for Resident #1. A 100% audit will be completed on all current residents' charts to ensure that oral/verbal physician orders, 1) have been reviewed by the physician 2) and that verbal/oral orders have been signed within 14 days An in-service will be completed by the Resident Care Coordinator for all RMAs and LPNs. The in-service will re-educate all LPNs and RMAs regarding the facility standard for medication pass, physician orders and process for recording and reporting medication effectiveness to physician. Resident Care Coordinator/designee will complete an audit of MARs and 3x a week for 8 weeks on the newly created Administration of PRN Medications Audit Form to ensure the facility follows the facility standard for medication pass, reordering medications, and physician orders. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-680-K
Based on record review and interview, the facility failed to ensure one or more of the conditions listed in the standard are met to permit the use of PRN medications.
Evidence
  1. The MAR indicates Resident #1 received a dose of PRN Ibuprofen from Staff #3 (RMA) on 1/25/22.
  2. Staff #2 acknowledged Resident #1 was administered PRN medication by an RMA and does not have a detailed medication order from the resident’s physician or other prescriber that include symptoms that indicate the use of the medication, exact dosage, the exact time frames the medication is to be given in a 24-hour period, and directions as to what to do if symptoms persist.
Plan of correction
A detailed PRN ordered was obtained for Resident #1. A 100% audit will be completed on all current residents' charts to ensure that PRN medication orders, 1) indicate for which symptoms to give the PRN medication, 2) an exact dose to be given, 3) an exact time-frame in which the medication may be administered within a 24-hour period, 4) and directions as to what to do should symptoms persist. An in-service will be completed by the Resident Care Coordinator for all RMAs and LPNs. The in-service will re-educate all LPNs and RMAs regarding the facility standard for medication pass, PRN orders, physician orders and process for recording and reporting medication effectiveness to physicians. Resident Care Coordinator/designee will complete an audit of resident charts 3x a week for 8 weeks (about 2 months) on the newly created PRN Medication Audit Form to ensure the facility follows the facility standard for and physician orders. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
January 31, 2022Complaint survey6 violations
Inspection dates
Jan. 31, 2022
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDING AND GROUNDS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity
Comments
An unannounced complaint inspection was initiated on 01/31/2022 and concluded on 03/03/2022. A complaint was received by the department regarding allegations in the areas of administration and administrative services, personnel, staffing and supervision, resident care and related services, and building and grounds. The licensing inspector conducted an on-site observation at the facility on 01/31/2022 and 02/14/2022. Residents and staff were interviewed. Records were reviewed. Based on the information obtained during this inspection, some of the allegations were valid. The evidence gathered during the investigation supported the allegation(s) of non-compliance with standards or law, and violations were issued. Any violations not related to the complaint but identified during the course of the investigation can be found on the violation notice.
Violations
22VAC40-73-1130-A
Based on record review, the facility failed to ensure except during night hours, when 20 or fewer residents are present, at least two direct care staff members shall be awake and on duty at all times in each special care unit who shall be responsible for the care and supervision of the residents.
Evidence
  1. Staff #1 provided the staff schedule and timesheets for January 1-15, 2022. It indicates that over the course of the fifteen days reviewed there were 12 shifts two direct care staff members were on duty in the special care unit. The schedule also showed that Staff #4 who does not qualify as direct care staff was scheduled as working two shifts; however, Staff #4’s timesheet does not indicate they worked those two shifts.
Plan of correction
Not published by VDSS.
22VAC40-73-70-A
Based on observation, record review, and discussion, the facility failed to ensure any major incident that has negatively affected or that threatens the life, health, safety, or welfare of any resident to the regional licensing office within 24 hours.
Evidence
  1. In speaking with Staff #1 and Staff #2, both confirmed Resident #3 received Resident #4’s 6 am dose of insulin. There was no evidence of this medication error or actions in response to the incident in either Resident #3 or Resident #4’s record record.
  2. Staff #1 acknowledged the incident of the medication error was not reported to the regional licensing office.
Plan of correction
The incident was not reported until 6 hours after the incident. An incident report was completed regarding the incident for Resident #3. The N.P. was notified of the incident and told staff to monitor. N.P. visited resident the following day. Neither resident had ill effects from the incident. A 100% audit was completed on all current residents to ensure that all incidents per the standard were reported. An in-service will be completed by the Administrator/designee for all staff. The in-service will re-educate all staff regarding the facility standard on reportable incidents. Administrator/designee will complete an audit on the 24 hour report for 3x a week for 8 weeks on the newly created 24 hours Audit form to ensure the standard is met. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-280-A
Based on record review, the facility failed to ensure the facility have staff adequate in knowledge, skills, and abilities and sufficient in numbers to provide services to attain and maintain the physical, mental, and psychosocial well-being of each resident as determined by resident assessments and individualized service plans.
Evidence
  1. 1 A LPN or RMA is needed to administer medications. The facility did not have a LPN or RMA scheduled from 7a-11p according to the schedule provided by Staff #1 and Staff #2 at the following days/times: 1/3/22 (7a-3p) 1/4/22 (7a-3p) 1/6/22 (7a-9a).
  2. Adequate staff in sufficient numbers are required to provide services to residents as determined by their assessments to meet their physical, mental and psychosocial well-being. The facility had 1 or 0 staff working as a CNA to cover the assisted living portion of the facility (1st and 3rd floor) according to the schedule provided by Staff #1 and Staff #2 at the following days/times: 1/3/22 (7a-3p), 1 CNA 1/4/22 (7a-3p), 1 CNA 1/5/22 (7a-3p), 0 CNA 1/6/22 (9a-3p), 1 CNA 1/7/22 (7a-11p), 0 CNA 1/11/22 (7a-3p), 1 CNA 1/12/22 (7a-3p), 1 CNA 1/13/22 (7a-3p), 1 CNA.
Plan of correction
The Resident Care Coordinator was scheduled/working on 1/3/2022, 1/4/2022 and 1/6/2022. The Administrator who is a PCA was scheduled/working on 1/3/2022, 1/4/2022, 1/5/2022, 1/6/2022, 1/7/2022, 1/11/2022, 1/12/2022 and 1/13/2022. The Resident Care Coordinator emailed the DSS Inspector the schedules and information above. A 100% audit of the current months Nursing Schedule was audited to ensure that it met the standard. An in-service will be completed by the Resident Care Coordinator/designee for all staff. The in-service will re-educate all staff regarding the facility standard for adequate staff in sufficient numbers. Administrator/designee will complete an audit of the nursing schedule for 3x a week for 8 weeks on the newly created Staffing Audit form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-650-A
Based on observation, record review, and discussion, the facility failed to ensure no medication, dietary supplement, diet, medical procedure, or treatment be started, changed, or discontinued by the facility without a valid order from a physician or other prescriber. Medications include prescription, over-the-counter, and sample medications.
Evidence
  1. Staff #2 was unable to provide a signed physician’s order for the treatment for Ted Hose for Resident #3. Resident #3? s MAR states Ted Hose should be placed on every morning and removed every evening; however, the following days in January do not indicate they were placed on Resident #3’s legs: 1/2/22, 1/4/22, 1/7/22, 1/10/22, 1/11/22, 1/13/22, 1/14/22, 1/15/22, 1/17/22, 1/18/22, 1/20/22, 1/21/22, 1/24/22, and 1/30/22.
  2. On 2/14/22, LI spoke with Resident #3 who states they have at times Ted Hose have not been placed and there have been times they have refused to wear Ted Hose as a result of “sores” on their legs. Resident #3 was observed to not have Ted Hose on legs during interview. The MAR does indicate 4 occasions in January where the resident refused to have the Ted Hose placed. There were no indications of “sores” noted on the resident’s leg in the resident’s record.
Plan of correction
Resident #3 has a signed physician’s order for the treatment for Ted Hose. A 100% audit was completed on all current residents to ensure that signed physician orders were completed per the standard. An in-service will be completed by the Resident Care Coordinator/designee for RMA/LPN staff. The in-service will re- educate all staff regarding the facility standard on signed Physician Orders. Resident Care Coordinator/designee will complete an audit on signed Physician Orders for 3x a week for 8 weeks on the newly created Signed Physician Order form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
22VAC40-73-680-J
Based on observation, record review, and discussion, the facility failed to ensure the actions listed in the standard are met in the event of a medication error.
Evidence
  1. In speaking with Staff #1 and Staff #2, both confirmed Resident #3 received Resident #4’s 6 am dose of insulin. There was no evidence of this medication error, actions in response to the error, or documentation of physician or family notification of error in either Resident #3 or Resident #4’s record. Initially, Staff #2 stated the incident occurred on 1/11/2022; however, later confirmed the incident occurred on 1/12/2022. Staff #2 was notified of the medication error after Resident #3 reported it to their family. Neither of the residents experienced negative side effects per Staff #1 and Staff #2.
  2. Staff #1 acknowledged the medication error nor the actions in response to the error were documented in either Resident #3 or Resident #4’s record.
Plan of correction
Not published by VDSS.
22VAC40-73-870-A
Based on observation, the facility failed to ensure the interior and exterior of all buildings be maintained in good repair and kept clean and free of rubbish.
Evidence
  1. While observing a medication pass with Staff #2 on 01/31/2022, a flickering light was noted on the ceiling of the common area of the safe, secure environment above where the medication cart was placed at that time. On 01/31/2022, ceiling tiles outside of Resident #1’s apartment were noted to have brown spotting. While in Resident #1’s apartment, the bathroom ceiling metal trim appeared to be not secured, and there was a light out above the vanity. On 01/31/2022, there were not any barriers or signs to limit the accessibility to the area where major repairs were underway on the two second floor units.
  2. While on-site on 02/14/2022, Resident #2 has a memory box noted outside the apartment. The memory box appears to be from a previous resident and has the glass pushed in. While also the safe, secure environment, there is a refrigerator in the open kitchenette area. A sign on the refrigerator states for resident use only; however, there were noted lunch boxes in the refrigerator. Additionally, the wires of the light for the refrigerator were visible as well as there was a frozen brown substance throughout the freezer portion. There was also a flickering light noted in the dining room area in the unit.
Plan of correction
The flickering lights were changed immediately. Resident #1 ceiling tiles was repaired and secured. Major Repairs have yet to begin on the 2nd floor. On 1/31/2022 coded locks were installed on both entrance doors on the 2nd floor. The lunch boxes were removed immediately. The wire was adjusted in the refrigerator immediately. The Housekeeper cleaned the brown substance immediately. Family for Resident #2 did not provide any personal items for the memory box. The memory box glass is a plastic plex-glass material. The box was emptied, and the plastic was adjusted. A 100% audit was completed for the physical plant to ensure that the standard was met. An in-service will be completed by the Administrator/designee for all staff. The in-service will re-educate all staff regarding the facility standard for Buildings and Grounds. Maintenance Director/designee will complete an audit on Building and Grounds for 3x a week for 8 weeks on the newly created Building and Grounds form. Additional audits may be completed as part of the quarterly healthcare oversight and findings will be reported to the administrator. Any identified variances will be investigated and corrected as appropriate.
November 18, 2021Inspection2 violations
Inspection dates
Nov. 18, 2021
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDING AND GROUNDS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity
Comments
An initial inspection was initiated on 11-18-2021 and concluded on 11-19-2021. The Administrator contacted by telephone to initiate the inspection. The Administrator reported that the current census was 34. A Licensing Administrator and a Licensing Inspector conducted the on-site portion of the inspection on 11-19-2021. An exit interview was conducted with the Administrator on the date of inspection, where findings were reviewed and an opportunity was given for questions, as well as for providing any information or documentation which was not available during the inspection. Information gathered during the inspection determined non-compliance(s) with applicable standards or law, and violations were documented on the violation notice issued to the facility.
Violations
22VAC40-73-1180-B
Based on observation, the facility failed to ensure when there are indications that ordinary materials or objects may be harmful to a resident that these materials or objects be inaccessible to the resident except under staff supervision.
Evidence
  1. On 11-19-2021, during a tour of the facility with Staff #1, Staff #2, and Staff #3, while in the outdoor area of the safe, secure environment, an unlocked door that led back to the unit was observed. The unlocked door led to a back hallway that included a laundry room and housekeeping closet. Both the laundry room and housekeeping closet were unlocked and contained cleaning products that could be harmful to a resident.
  2. It was also noted during an inspection of the common area in the safe, secure environment that the wires connected to the TV were hanging and pose as a potential safety hazard.
  3. Staff #2 acknowledged the aforementioned doors should be and have been locked to be inaccessible to residents for their safety. Staff #1 also acknowledged the potential safety risk of the TV wires.
Plan of correction
The door was immediately locked. Staff will be in-serviced on the definition of a secure environment and the importance of locking the door leading to the laundry room and housekeeping closet. The Administrator/Designee will monitor the door during daily rounds to ensure a secure environment. The maintenance director will secure and cover the wires leading to the TV.
22VAC40-73-870-A
Based on observation, the facility failed to the interior and exterior of all buildings are maintained in good repair and kept esc pt o : ased o obse at o , good epa a d ept clean and free of rubbish.
Evidence
  1. On 11-19-2021, during a tour of the facility with Staff #1, Staff #2, and Staff #3, the outdoor area of the safe, secure environment and assisted living was observed. The following was observed in the safe, secure environment outdoor area: screening of screen porch door ripped; debris and branches noted throughout courtyard; walkway noted unleveled and posed tripping hazard; sharp corner noted on fence; and exposed wires by outdoor lighting. The walkway of the assisted living courtyard also was noted to be unleveled.
  2. On 11-19-2021, during a tour of the facility with Staff #1, Staff #2, and Staff #3, multiple carpet stains in the community’s central activity space were observed.
  3. On 11-19-2021, during a tour of the facility with Staff #1, Staff #2, and Staff #3, ten units (2101, 2102, 2103, 2104, 2105, 2106, 2107, 2108, 2109, and 2110) were observed to be unable to be occupied by residents due to air conditioning system repair underway. The bathrooms in each of the units had exposed ceilings to include hanging wires and ductwork. In unit 2107, there was noted standing water on the floor of the bathroom with a black substance on the floor and walls. Two units, 2103 and 2104 did not have door knobs to open the unit. Each unit also had miscellaneous items from facility files, furniture, and or decor stored in them.
  4. Staff #1 acknowledged the aforementioned issues noted to the interior and exterior of the facility.
Plan of correction
The screen on the porch will be repaired. Landscaper will remove the debris and branches throughout the courtyard. The Maintenance Director/Designee will repair the exposed wires. A contractor will repair the walkway in special care and assisted living. A carpet cleaning company will clean and spot treat the carpets in the community's central activity space. The ten rooms will not be occupied until the ac units are repaired; the ceilings, floors, walls, doors, will be repaired. The items that are stored in these rooms will be removed and stored appropriately.