32
Inspections
On record
18
With violations
Visits that cited something
14
Clean visits
Nothing cited
63
Violations cited
Individual findings
43
Standards cited
Distinct rules
18
Complaint visits
Prompted by a complaint

The Waterford at Virginia Beach was inspected 32 times between November 4, 2020 and January 22, 2026 by the Virginia Department of Social Services. 18 of those visits ended with violations cited and 14 with none. Across that history VDSS cited 63 violations under 43 distinct standards. 18 inspections were prompted by a complaint.

A violation is a licensing standard - a rule in the Virginia Administrative Code - that the inspector found the facility was not meeting. Each is shown with the evidence the inspector recorded and, where VDSS publishes it, the facility's own plan of correction.

VDSS publishes inspections on a rolling window. 28 of these 32 are still on the state's site; the other 4 have since dropped off it and are reproduced from Assisted Living Magazine's archive of the original VDSS reports.

Provider Information

Facility type
Assisted Living Facility
License type
One Year
License expires
10/29/2026
Administrator
Grace Sanvik
Licensing inspector
Lanesha Allen
Inspector phone
757-715-1499
Approved for
Assisted Living · Special Care Unit · Non-Ambulatory

Inspection History

32

Select an inspection to read the areas reviewed, the inspector's comments and any violations cited.

January 22, 2026Inspection0 violations
Inspection dates
01/22/2026
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 11/27/2025 regarding allegations in the area(s) of: Administration and Administrative Services, and Admission, Retention and Discharge of Residents. Number of residents present at the facility at the beginning of the inspection: 108 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed:0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 Observations by licensing inspector: Additional Comments/Discussion: Staff Interview, Resident Record Review occurred during onsite. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
January 22, 2026Inspection0 violations
Inspection dates
01/22/2026
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 12/04/2025 regarding allegations in the area(s) of: Resident Care And Related Services. Number of residents present at the facility at the beginning of the inspection: 108 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed:1 Number of interviews conducted with residents:1 Number of interviews conducted with staff: 2 Observations by licensing inspector: Additional Comments/Discussion: Staff Interview, Resident Interview, Resident Review occurred during onsite. Observation of the Buildings and Grounds and an activity was observed. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
January 22, 2026Complaint survey0 violations
Inspection dates
01/22/2026
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 12/04/2025 regarding allegations in the area(s) of: Resident Care And Related Services, And Resident Accommodations And Related Provisions. Number of residents present at the facility at the beginning of the inspection: 108 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed:0 Number of interviews conducted with residents:2 Number of interviews conducted with staff: 2 Observations by licensing inspector: Additional Comments/Discussion: Staff Interview, Resident Interview, Resident Review occurred during onsite. Observation of the Buildings and Grounds and an activity was observed. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
October 7, 2025Inspection1 violation
Inspection dates
10/07/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/7/2025 from 9:00am-5:45pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 104 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed:4 Number of interviews conducted with residents:5 Number of interviews conducted with staff: 3 Observations by licensing inspector: Breakfast, activity and lunch were observed during the onsite inspection. Call bells and Water temperature were checked. The First Aid kits were reviewed. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
22VAC40-73-640-A
Based on a Medication cart audit, it was determined that the facility did not ensure to implement a written plan for proper disposal of medication.
Evidence
  1. During the medication cart audit on 10/7/2025, Tylenol 500 mg tab for Resident #12 expired 7/20/2025.
  2. During the medication cart audit on 10/7/2025, Dextromethorphan Suspension for Resident # 13 expired 08/14/2025.
  3. Staff #2 confirms the medication for Resident #12 expired 7/20/2025.
  4. Staff #2 confirms the medication for Resident #13 expired 08/14/2025.
Plan of correction
Tylenol 500 mg and Dextromethorphan suspension were removed from the cart. Expired medications for Resident #12 and Resident #13 were removed 10/7/25 by QMA on shift upon discovery. The physician and family were notified of expired medication, and new medication was received on 10/7/25. 2. An in-house audit of all medication carts was completed by the Wellness Director on 10/7/25 related to expired medications. The Wellness Director completed an in-service for Medication Aides on 10/7/25 and is continuing to ensure proper disposal of expired medication. 3. The Wellness Director or designee will be responsible for ensuring proper disposal of expired medication. The Wellness Director or designee will audit medication carts weekly for one month, monthly for three months, and then quarterly thereafter. Expired medications will be disposed of per policy if necessary.
May 12, 2025Complaint survey0 violations
Inspection dates
05/12/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 5/12/2025 from 8:40 am to 10:15 am. A complaint was received by VDSS Division of Licensing on 4/11/2025 regarding allegations in the area(s) of: Resident Care And Related Services and Resident Accommodations And Related Provisions. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 107 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed:0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 3 Observations by licensing inspector: 0 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
February 13, 2025Complaint survey0 violations
Inspection dates
02/13/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/13/24 2/13/25 from 1:00pm to 4:00pm. A complaint was received by VDSS Division of Licensing regarding allegations in the area(s) of: Resident Care And Related Services, Resident Accommodations And Related Provisions The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 2/6/2025 regarding allegations in the area(s) of: Resident Care And Related Services and Resident Accommodations And Related Provisions. Number of residents present at the facility at the beginning of the inspection: 107 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed:0 Number of interviews conducted with residents:2 Number of interviews conducted with staff: 2 Observations by licensing inspector: 0 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area(s) of non-compliance with standard(s) or law were: Resident Care And Related Services. A violation notice was issued; any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
February 13, 2025Complaint survey0 violations
Inspection dates
02/13/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/13/24 2/13/25 from 1:00pm to 4:00pm. A complaint was received by VDSS Division of Licensing regarding allegations in the area(s) of: Resident Care And Related Services, Resident Accommodations And Related Provisions The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 11/27/2024, 12/9/2024, 2/6/2025 regarding allegations in the area(s) of: Resident Care And Related Services and Resident Accommodations And Related Provisions. Number of residents present at the facility at the beginning of the inspection: 107 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 5 Number of staff records reviewed:0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 Observations by licensing inspector: 0 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area(s) of non-compliance with standard(s) or law were: Resident Care And Related Services. A violation notice was issued; any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
December 13, 2024Complaint survey0 violations
Inspection dates
12/13/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/13/24 from 10:15 am to 12:00pm. A complaint was received by VDSS Division of Licensing on 11/27/2024 regarding allegations in the area(s) of: Resident Care And Related Services and Resident Accommodations And Related Provisions. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 107 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed:0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 Observations by licensing inspector: 0 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
October 30, 2024Complaint survey1 violation
Inspection dates
10/30/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/30/24 from 1:30pm to 4:30pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 10/7/24 regarding allegations in the area(s) of: Resident Care And Related Services and Resident Accommodations And Related Provisions. Number of residents present at the facility at the beginning of the inspection: 96 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed:0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 Observations by licensing inspector: 0 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area(s) of non-compliance with standard(s) or law were: Resident Care And Related Services. A violation notice was issued; any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
22VAC40-73-450-E
Based on a review of documentation and interviews, it was determined that the facility did not ensure that the individualized service plan shall be signed and dated by the licensee, administrator, or his designee, (i.e., the person who has developed the plan), and by the resident or his legal representative. The plan shall also indicate any other individuals who contributed to the development of the plan, with a notation of the date of contribution. The title or relationship to the resident of each person who was involved in the development of the plan shall be included. These requirements shall also apply to reviews and updates of the plan.
Evidence
  1. Resident #3’s ISP was revised on 9/16/24 but the plan was not signed by the licensee, administrator, or designee and the resident or his legal representative for the revised plan.
  2. Resident #3’s ISP was revised on 9/19/24, but the plan was not signed by the licensee, administrator, or designee and the resident or his legal representative for the revised plan.
  3. Staff #2 confirms the revised plan was not signed by the licensee, administrator, or designee and the resident or his legal representative.
Plan of correction
Resident #3 is no longer a resident in the community; therefore, no changes will be made to current ISP in closed file. 2. The Executive Director completed an in-service to the Wellness Director on 11/1/24 to ensure the individualized service plan (ISP) is signed and dated by the licensee, administrator, or his designee, (i.e., the person who has developed the plan), and by the resident or his legal representative after each addition to the plan. The Wellness Director or Designee will be responsible for ensuring the signing of the ISP. 3. The Wellness Director or designee will be responsible to document such attempts at contacting responsible parties in the event they are unable to sign ISP in a timely manner. 4. The Executive Director or Designee will audit the monthly HSE assessment ISPs for proper notification to families monthly for three months and then quarterly thereafter. Compliance Date: 11/30/24
October 17, 2024Inspection1 violation
Inspection dates
10/17/2024, 10/18/2024
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/17/24 from 8:50am-1:30pm, and 10/18/24 from 10:15am-4:00pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 96 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 7 Number of staff records reviewed:3 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 3 Observations by licensing inspector: 3 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
22VAC40-90-40-B
Based on the record review of three staff records, the facility did not ensure the criminal history record report shall be obtained on or prior to the 30th day of employment for each employee.
Evidence
  1. The Criminal Record Check for staff #3 was not completed within 30 days of hire, hire date 7/3/2024. The Criminal Record Check was dated 9/18/24.
  2. 2. Staff #4 confirmed the Sworn Statement was not completed for staff #3 within 30 days of hire.
Plan of correction
1. A criminal background check was completed for staff #3 on 9/18/24. 2. An audit of all employee criminal background checks was completed on 9/18/24, and correction was made to the one identified need (staff #3). 3. The Executive Director completed an in-service to the Business Director on 9/18/24 to ensure the criminal history record report shall be obtained on or prior to the 30th day of employment for each employee. 4. The Business Director or Designee will be responsible for ensuring the criminal history record report shall be obtained on or prior to the 30th day of employment for each employee. 5. The Executive Director or Designee will continue to audit new employee records monthly for three months and then quarterly thereafter. Compliance Date: 9/18/24
June 17, 2024Complaint survey3 violations
Inspection dates
06/17/2024
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Technical assistance
BUILDINGS AND GROUND
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 6/17/24 from11:05am-2:30pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 6/17/24 regarding allegations in the area(s) of: Admission, Retention And Discharge Of Residents, and Resident Care And Related Services Number of residents present at the facility at the beginning of the inspection: 33 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 6 Number of staff records reviewed:0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 1 Observations by licensing inspector: 3 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area(s) of non-compliance with standard(s) or law were founded. A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
22VAC40-73-450-A
Based on the record review the did not ensure on or within 7 days prior to the day of admission, a preliminary plan of care will be developed to address the basic needs of the resident that adequately protects his health, safety, and welfare. Exception: A Preliminary plan of care is not necessary if a comprehensive individualized service plan (ISP) is developed, in conformance with this section, on the day of admission.
Evidence
  1. The record for resident #1, admission date of 5/23/24 does not contain a preliminary plan of care completed on or within 7 days of admission or an ISP completed on the day of admission.
  2. The record for resident #5, admission date of 2/17/24 does not contain a preliminary plan of care completed on or within 7 days of admission or an ISP completed on the day of admission.
Plan of correction
1. The Individualized Service Plan (“ISP”) was placed in resident file for resident #1 and #5. 2. The Executive Director completed an in-service to the Wellness Director to ensure an ISP is completed on or within 7 days prior to the day of admission. 3. The new admissions checklist has been updated to include the requirement to complete an ISP on or within 7 days prior to the day of admission. The Wellness Director will be responsible to check off completion of the new admission checklist and ensure an ISP is completed for each new Resident prior to admission. 4. The Executive Director or Designee will audit all new admission checklists to ensure an ISP has been completed on or within 7 days prior to the day of admission for each new resident and is placed in the resident file. Said audit will continue for three months.
22VAC40-73-440-A
Based on the record review the did not ensure on or within 7 days prior to the day of admission, The UAI will be completed prior to admission, at least annually, and whenever there is a significant change in the resident's condition.
Evidence
  1. The record for #6 admission date 1/10/24, did not contain a UAI prior to admission, UAI completed after admission on 1/11/24.
Plan of correction
1. The Executive Director completed an in-service to the Wellness Director to ensure a Uniform Assessment Instrument (“UAI”) is completed prior to admission, at least annually, and whenever there is a significant change in the resident's condition. 2. The new admissions checklist has been updated to include the requirement to complete a UAI on or within 7 days prior to admission. The Wellness Director will be responsible to check off completion of the new admission checklist and ensure a UAI is completed for each new Resident on or within 7 days prior to admission. 3. The Executive Director or Designee will audit all resident records monthly to ensure a UAI is completed prior to admission, at least annually, and whenever there is a significant change in the resident's condition and is placed in resident file. Said audit will continue for three months.
22VAC40-73-325-B
Based on the record review the facility did not ensure that the fall risk rating be reviewed and updated under each of the following circumstances: After a fall.
Evidence
  1. The record for #5 experienced a fall on 5/1/24,last fall risk rating was dated 2/18/24, no updated fall risk rating completed.
  2. The record for #6 experienced a fall on 5/1/24,last fall risk rating was dated 3/20/24, no updated fall risk rating completed
Plan of correction
1. A fall risk rating was completed for resident #5 and #6. 2. The Executive Director completed an in-service to the Wellness Director to complete a fall risk rating for each resident after a fall. 3. The Wellness Director or Designee will be responsible to ensure completion of the fall risk rating after each fall. 4. The Executive Director or Designee will audit all reported falls each week to ensure a fall risk rating has been completed for each new fall. Said audit will continue for three months. Compliance Date: 7/30/24
January 23, 2024Inspection0 violations
Inspection dates
01/23/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 01/22/24 from 01:45 pm to 04:55 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-report was received by VDSS Division of Licensing on 01/16/2024 regarding allegations in the areas of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 96 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 2 Number of interviews conducted with residents: Number of interviews conducted with staff: 4 Observations by licensing inspector: A staffing schedule, incident reporting policy, and an in-service training report was reviewed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the self-report of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
December 19, 2023Inspection0 violations
Inspection dates
12/19/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced renewal inspection took place on 12/19/2023 from 9:15 am-12:35 pm. A self-report was received by VDSS Division of Licensing on 12/12/2023 regarding allegations in the area of: Personnel and Resident Care and Related Services. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 88 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 1 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 3 Observations by licensing inspector: An observation of the safe, secure environment was completed, and a review of staff trainings was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the self-report of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples) Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
December 19, 2023Complaint survey2 violations
Inspection dates
12/19/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 12/19/23 at 9:15 am to 12:35 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A (complaint) was received by VDSS Division of Licensing on (12/11/23) regarding allegations in the area of: Resident Care and Related Services, and Safe, Secure Environment. Number of residents present at the facility at the beginning of the inspection: 88 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 1 Observations by licensing inspector: An observation of the safe, secure environment was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services. A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-650-D
Based on the record review the facility failed to ensure no medication, shall be started, changed, or discontinued by the facility without a valid order from a physician or other prescriber. Medications include prescription, over the counter, and sample medications.
Evidence
  1. The record for resident #2 contains a Medication Administration Record (MAR) for Nov. 2023 that includes instructions for “Diazepam tab 2mg take 1 tablet by mouth three times a day, date written 11/24/23, stop date 11/27/23.” The Nov. MAR documents resident #2 was administered Diazepam 2mg on 11/25/23-11/27/23. Resident’s #2 record does not contain a written physician order to start Diazepam 2mg, 1 tablet 3 times a day on 11/24/23 and to change or discontinue Diazepam 2mg on 11/27/23.
Plan of correction
This Plan of Correction is submitted as required under State law. The submission of this Plan of Correction does not constitute an admission on the part of The Waterford at Virginia Beach as to the accuracy of the surveyors’ findings or the conclusions drawn therefrom. The submission of this Plan of Correction does not constitute an admission that the findings constitute a deficiency or that the scope and severity regarding the deficiency cited are correctly applied. Any changes to the Community’s policies and procedures should be considered subsequent remedial measures, as that concept is employed in Rule 407 of the Federal Rules of Evidence and any corresponding state rules of civil procedure and should be inadmissible in any judicial and/or administrative proceeding on that basis. The Community also submits this Plan of Correction with the intention that it be inadmissible by any third party in any civil or criminal action against the Community or any employee, agent, officer, director, attorney, or shareholder of the Community or affiliated companies. 1.Upon identifying a medication error, corrective measures were promptly initiated. On 12/19/23 the resident’s physician was promptly notified about the medication error, and efforts were made to obtain any necessary additional orders as part of the plan for correction. 2.On January 5, 2024, an in-service was conducted for staff to address the medication administration process and adherence to doctor's orders. A review of all Medication Administration Records (MARs) was undertaken to ensure compliance with the administration of all other medications. 3.The Wellness Director or their designee will perform weekly audits of all Medication Administration Records (MARs) for the next three months. This continuous process is intended to confirm the accurate implementation of orders and prevent any occurrences of medication omission. Additionally, the Wellness Director will conduct a weekly review of doctors' orders.
22VAC40-73-680-D
Based on the record review the facility failed to ensure medications shall be administered in accordance with the physician’s or other prescriber’s instructions.
Evidence
  1. The record for resident #2 contains a physician order dated 11/26/23 that documents the following instructions: “Ampicillin 500mg, take 1 capsule every six hours for 5 days.” Resident’s #2 Medication Administration Record (MAR) for Nov. 2023 documents the resident was administered Ampicillin 3 times on 11/30/23. The resident’s MAR did not include documentation Ampicillin was administered to the resident at the scheduled time of “PM” on 11/30/23.
Plan of correction
1.On 12/19/23, upon discovering the missed dose of Ampicillin, the resident's physician was promptly informed to inquire about any additional orders. No adverse effects were observed. 2.On January 5th, 2024, an in-service session was conducted with the staff to address omissions in the Medication Administration Records (MAR) and emphasize adherence to doctors' orders. Subsequently, an audit of all MARs was carried out to ensure strict compliance with doctors' orders. 3.The Wellness Director or their designee will perform weekly audits of all Medication Administration Records (MARs) for the next three months. This continuous process is intended to confirm the accurate implementation of orders and prevent any occurrences of medication omission. Additionally, the Wellness Director will conduct a weekly review of all doctors' orders.
December 6, 2023Complaint survey2 violations
Inspection dates
12/06/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 12/06/23 at 9:05 am to 1:28 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A (complaint) was received by VDSS Division of Licensing on (11/27/23) regarding allegations in the area of: Personnel, Resident Care and Related Services, Building and Grounds, and Safe, Secure Environment. Number of residents present at the facility at the beginning of the inspection: 88 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 1 Number of interviews conducted with residents:2 Number of interviews conducted with staff: 1 Observations by licensing inspector: An observation of the safe, secure environment and a review of the staffing schedule was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services and Buildings and Grounds A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-680-D
Based on the record review the facility failed to ensure medications shall be administered in accordance with the physician’s or other prescriber’s instructions.
Evidence
  1. The record for resident #1 contains a physician order dated 11/29/23 that documents the following instructions: “tobramycin eye sol. Instill two drops to left eye every 4 hours for 3 days.” Resident’s #1 Medication Administration Record (MAR) for Nov. and Dec. 2023 documents the resident was administered tobramycin on 12/01/23 and 12/02/23. The record for resident #1 including the MAR did not include documentation tobramycin was administered to the resident for 3 days according to the physician order.
Plan of correction
This Plan of Correction is submitted as required under State law. The submission of this Plan of Correction does not constitute an admission on the part of The Waterford at Virginia Beach as to the accuracy of the surveyors’ findings or the conclusions drawn therefrom. The submission of this Plan of Correction does not constitute an admission that the findings constitute a deficiency or that the scope and severity regarding the deficiency cited are correctly applied. Any changes to the Community’s policies and procedures should be considered subsequent remedial measures, as that concept is employed in Rule 407 of the Federal Rules of Evidence and any corresponding state rules of civil procedure and should be inadmissible in any judicial and/or administrative proceeding on that basis. The Community also submits this Plan of Correction with the intention that it be inadmissible by any third party in any civil or criminal action against the Community or any employee, agent, officer, director, attorney, or shareholder of the Community or affiliated companies. 1. Upon identifying a medication error, corrective measures were promptly initiated. On 12/7/23 the resident’s physican was promptly notified about the missed medication, and efforts were made to obtain any necessary additional orders as part of the plan for correction. 2.On 12/7/23, all medication aides underwent an an inservice session focused on adhering to doctor's orders and ensuring proper medication administration. Subsequently, on 12/7/23, an audit was conducted for all resident medications administration records (MARs) to verify that no other medications were overlooked. Any identified missed orders were promptly addressed through communication with the physician, and new orders were promptly implemented as part of the corrective action plan. 3.The Wellness Director or designee will conduct weekly audits of (MARs) for the next three months. This ongoing process aims to verify the accurate implementation of orders and prevent any instances of medication omission.
22VAC40-73-930-D
Based on the record review the facility failed to ensure for each resident with an inability to use the signaling device the following shall be met: once the resident has gone to bed each evening until the resident has arisen each morning, at a minimum direct care staff shall make rounds no less than every two hours; the facility shall document the rounds that were made, which shall include the name of the resident, the date and time of the rounds, and the staff member who made the rounds. The documentation shall be retained at the facility for two years.
Evidence
  1. Resident’s #1 Individualized Service Plan (ISP) dated 06/29/23 documents a diagnosis of Dementia and includes the following: “perform safety checks as scheduled for resident every two hours, 12x per day.” Resident’s #1 record did not include documentation rounds were made for Nov. 2023.
  2. Resident’s #2 ISP dated 04/18/23, 06/20/23, and 12/05/23 documents a diagnosis of Vascular Dementia and includes the following: “perform safety checks as scheduled for resident every two hours.” Resident’s #2 record did not include documentation rounds were made for Nov. 2023.
Plan of correction
1.On 12/12/23, a new rounding sheet was implemented to facilitate 2-hour checks on all residents who are unable to use the signaling device. This initiative is designed to enhance monitoring and ensure the well-being of residents with communication challenges. 2.On 12/12/2023, an in service session for all direct care staff was conducted to ensure the proper implementation of the new rounding sheet and to familiarize staff with the protocol for conducting 2-hour checks on residents unable to use the signaling device. This training aimed to reinforce the importance of consistent and attentive monitoring for the well-being of residents. 3.The Wellness Director or designee will conduct weekly audits of the rounding sheets over the next three months to verify and ensure compliance with the established protocols for 2-hour checks on residents unable to use the signaling device.
November 9, 2023Inspection2 violations
Inspection dates
11/09/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 11/09/2023 at 8:50 am to 2:45 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-report was received by VDSS Division of Licensing on 11/03/2023 regarding allegations in the area of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 96 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 1 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 Observations by licensing inspector: A review of resident and staff records were completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the self-report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-640-A
Based on the record review and staff interview the facility failed to ensure the facility shall implement a written plan for medication management to include: methods for verifying that medication orders have been accurately transcribed to medication administrator records (MARs) within 24 hours of receipt of a new order or change in an order.
Evidence
  1. The facility’s medication management plan includes the following when receiving new physician orders: “The Wellness Director of the designated Community Team Member will transcribe the order onto the existing MAR sheet for the resident in the next available space, or enter into the EMAR System, per the instructions for entering an order.” The record for resident #1 contains a physician order dated 10/19/23 that includes the following order: “Bumex 1 mg, take 1 tab by mouth twice daily x 3days (October 19-21) then continue with 1 mg tab by mouth daily (Begin October 22). Resident #1’s MAR dated October 2023 did not include the physician order dated 10/19/23 for Bumex 1 mg.
  2. Resident’s #1 incident report dated 11/02/23 documents the following: “On 10/20/2023, Hospice wrote order for resident to receive Bumex 1mg PO BID X three days then start Bumex 1mg po QD for edema. Staff #1, RMA approved the order on 10/20/2023 for the correct start date, however the end dates were not initiated properly. The end date was initiated for 10/20/2023 for both orders.”
  3. During an interview with staff #2, staff #2 confirmed resident’s #1 physician order dated 10/19/23 for Bumex 1mg was not accurately transcribed to resident’s #1 MAR.
Plan of correction
This Plan of Correction is submitted as required under State law. The submission of this Plan of Correction does not constitute an admission on the part of The Waterford at Virginia Beach as to the accuracy of the surveyors’ findings or the conclusions drawn therefrom. The submission of this Plan of Correction does not constitute an admission that the findings constitute a deficiency or that the scope and severity regarding the deficiency cited are correctly applied. Any changes to the Community’s policies and procedures should be considered subsequent remedial measures, as that concept is employed in Rule 407 of the Federal Rules of Evidence and any corresponding state rules of civil procedure and should be inadmissible in any judicial and/or administrative proceeding on that basis. The Community also submits this Plan of Correction with the intention that it be inadmissible by any third party in any civil or criminal action against the Community or any employee, agent, officer, director, attorney, or shareholder of the Community or affiliated companies. 1.When the error was discovered on November 2, 2023, Resident #1's hospice vendor was promptly notified of the error, and a correct medication order was obtained from the prescribing physician. The corrected physician order was documented in Resident #1's MAR to accurately reflect the prescribed medication/administration. 2.On 12/8/23 an in-service was conducted to ensure accurate transcription of medication orders to Medication Administrator Records (MARs) within 24 hours of receiving new orders or changes to existing ones. The Medication Management Plan has been updated to incorporate a daily review, conducted by the Wellness Director or their designee, of new orders to ensure accuracy. In addition, the Community implemented a written plan for medication management that includes a method for verifying that medication orders have been accurately transcribed to MARs within 24 hours of receipt of a new order or change in an order. 3.For the next three months, the Wellness Director or designee will conduct weekly audits of all new orders to ensure and maintain compliance. The Wellness Director or designee will conduct daily monitoring of the medication dashboard to ensure strict adherence.
22VAC40-73-680-D
Based on the record review and staff interview the facility failed to ensure medications shall be administered in accordance with the physician’s or other prescriber’s instructions.
Evidence
  1. The record for resident #1 contains a physician order dated 10/19/23 that includes the following order: “Bumex 1 mg, take 1 tab by mouth twice daily x 3days (October 19-21) then continue with 1 mg tab by mouth daily (Begin October 22).” Resident’s #1 incident report dated 11/02/23 documents the following: On 10/20/2023, Hospice wrote order for resident to receive Bumex 1mg PO BID X three days then start Bumex 1mg po QD for edema. Staff #1 approved the order on 10/20/2023 for the correct start date, however the end dates were not initiated properly. The end date was initiated for 10/20/2023 for both orders delaying the continuation of the medication as ordered. The resident did not receive the medication from 10/21/2023 – 11/1/2023.”
  2. During an interview with staff #2, staff #2 confirmed that resident #1 did not receive Bumex 1 mg according to the physician order dated 10/19/23 during the timeframe of 10/21/23-11/01/23.
  3. Resident’s #1 MARs dated October and November 2023 did not include documentation the resident was administered Bumex 1 mg according to the physician order dated 10/19/23 during the timeframe of 10/20/23-11/01/23.
Plan of correction
This Plan of Correction is submitted as required under State law. The submission of this Plan of Correction does not constitute an admission on the part of The Waterford at Virginia Beach as to the accuracy of the surveyors’ findings or the conclusions drawn therefrom. The submission of this Plan of Correction does not constitute an admission that the findings constitute a deficiency or that the scope and severity regarding the deficiency cited are correctly applied. Any changes to the Community’s policies and procedures should be considered subsequent remedial measures, as that concept is employed in Rule 407 of the Federal Rules of Evidence and any corresponding state rules of civil procedure and should be inadmissible in any judicial and/or administrative proceeding on that basis. The Community also submits this Plan of Correction with the intention that it be inadmissible by any third party in any civil or criminal action against the Community or any employee, agent, officer, director, attorney, or shareholder of the Community or affiliated companies. 1.When the error was discovered on November 2, 2023, Resident #1's hospice was promptly notified of the error, and a correct medication order was obtained from the prescribing physician. The corrected physician order was documented on Resident #1's MAR to accurately reflect the prescribed medication. 2.On November 16, 2023, an in-service session was held for staff members, focusing on reinforcing the procedures for reviewing and authorizing/denying medication orders within the Electronic Medication Administration Record (eMAR) system and ensuring medication is administered in accordance with the physicians or other prescriber instructions. On November 17, 2023, the pharmacy executed an audit to verify the alignment of all orders in the eMAR with the physicians’ orders on file. Any discrepancies identified were thoroughly investigated and promptly rectified as necessary. 3. The Wellness Director or designee will conduct monthly audits of Medication Administration Records (MARs) over three months to ensure compliance.
November 9, 2023Complaint survey1 violation
Inspection dates
11/09/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Technical assistance
Ensure additional supports provided to the resident are consistent with the UAI and ISP.
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 11/09/2023 at 8:50 am to 2:45 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A (complaint) was received by VDSS Division of Licensing on (10/31/2023) regarding allegations in the area of: Personnel and Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 96 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 1 Number of interviews conducted with residents:1 Number of interviews conducted with staff: 6 Observations by licensing inspector: An observation of the safe, secure environment and a review of the staffing schedule was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the (allegation) of non-compliance with standard(s) or law. However, violation(s) not related to the (complaint) but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-1140-B
Based on the staff record review the facility failed to ensure within four months of the starting date of employment in the safe, secure environment, direct care staff shall attend at least 10 hours of training in cognitive impairment that meets the requirements of subsection C of this section.
Evidence
  1. The record for staff #1, hire date 02/15/23, did not contain documentation of training in cognitive impairment within 4 months of staff #1 hire date.
  2. During an interview with staff #1, Staff #1 confirmed working in the safe, secure environment since the staff’s hire date of 02/15/23.
Plan of correction
This plan of correction is submitted as required under State and Federal law. The submission of this Plan of Correction does not constitute an admission on the part of The Waterford at Virginia Beach as to the accuracy of the surveyors’ findings or the conclusions drawn there from. Submission of this Plan of Correction also does not constitute an admission that the findings constitute a deficiency or that the scope and severity regarding the deficiency cited are correctly applied. Any changes to the Community’s policies and procedures should be considered subsequent remedial measures as that concept is employed in Rule 407 of the Federal Rules of Evidence and any corresponding state rules of civil procedure and should be inadmissible in any proceeding on that basis. The Community submits this plan of correction with the intention that it be inadmissible by any third party in any civil or criminal action against the Community or any employee, agent, officer, director, attorney, or shareholder of the Community or affiliated companies. 1. Staff member #1 received training in cognitive impairment on 11/30/23. An audit of all personnel files was completed to ensure all current direct care staff members who will work in the safe, secure environment have received 10 hours training in cognitive impairment. All current staff members who work on the safe, secure environment have received all training required by state law 2. The Magnolia Trails Director will be in-serviced by the Executive Director on ensuring the completion of at least 10 hours of cognitive impairment training within 4 months of hire for all staff who work on the safe, secure environment unit. 3. The Executive Director or designee will audit all new employee personnel files for direct care staff members who work in the safe, secure environment. Audits will be done once monthly for three months to ensure compliance
October 17, 2023Inspection17 violations
Inspection dates
10/17/2023, 10/18/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT22VAC40-80 THE LICENSE
Technical assistance
Resident rights posted to include current Licensing Administrator Personal Data-Keep Current for staff and residents
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced renewal inspection took place on 10/17/2023 from 8:02 am-5:05 pm and on 10/18/2023 from 9:15 am-3:20pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 86 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed: 6 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 5 Observations by licensing inspector: Breakfast, and an activity were observed. A medication pass observation was completed for three residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire drills, healthcare oversight, fire inspection report, and a health inspection report. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples) Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-410-A
Based on the record review the facility failed to ensure upon admission, the assisted living facility shall provide an orientation for new residents and their legal guardian including emergency response procedures, mealtimes, and use of the call system. Acknowledgement of receiving the orientation shall be signed and dated by the resident and, as appropriate his legal guardian, and such documentation shall be kept in the resident’s record.
Evidence
  1. The record for resident #3, admission date 06/30/23, does not contain documentation of an orientation.
  2. The record for resident # 4, admission date 06/15/23, does not contain documentation of an orientation.
  3. The record for resident #5, admission date 01/12/23, does not contain documentation of an orientation.
  4. The record for resident #6, admission date 08/24/23, does not contain documentation of an orientation.
  5. The record for resident #7, admission date 09/21/23, does not contain documentation of an orientation.
Plan of correction
1.The Executive Director, Business Director, or designee will audit each resident’s record to ensure that every resident (or their legal guardian if applicable) has received an orientation emergency response procedures, mealtimes, and use of the call system. The Executive Director has confirmed that Residents #3, #4, #5, #6, #7 have received an orientation. 2.The New Resident Orientation Checklist will be revised to include an acknowledgement that the resident (or legal guardian if applicable) has received an orientation to the Community include regarding emergency response procedures, mealtimes, and use of the call system. The Executive Director or designee will be responsible for ensuring this New Resident Orientation Checklist is completed for each new resident upon admission. 3.Executive Director or designee will audit all new this New Resident Orientation Checklists prior to the Resident’s admission for all new residents for three months.
22VAC40-73-650-E
Based on the record review the facility failed to ensure the resident’s record shall contain the physician’s or other prescriber’s signed written order or a dated notation of the physician’s or other prescriber’s oral order.
Evidence
  1. Resident’s #1 Medication Administration Record (MAR) dated 10/2023 documents the resident is prescribed Certavite TAB Senior, Citalopram, and Docusate Sodium. During the medication pass observation for resident #1, staff #2 administered Certavite TAB Senior, Citalopram, and Docusate Sodium to the resident. The resident’s record does not contain a physician order signed by the physician or other prescriber or a dated notation of the physician or other prescribers oral order for Certavite TAB Senior, Citalopram, and Docusate Sodium.
Plan of correction
1.The Wellness Director, Assistant Wellness Director or Designee will review and audit all residents’ charts to ensure all orders are placed in the chart correctly and inserted under the correct tab. A current medication order was obtained for Resident #1 which confirms Resident #1 was receiving the correct medication. 2.Wellness Director or designee will in-service all Registered Medication Aides by 11/15/23 related to filing of physician orders in resident medical records. The Wellness Director or Designee will verify all orders are correct and signed the resident’s physician prior to its placement in the Medication Administration Record (“MAR”). A checklist form will be implemented for the Wellness Director or designee to sign off that this process has been completed for all orders placed in a resident’s MAR. 3.Wellness Director or designee will audit 10 resident records a month for three months to ensure each has a current physician-signed medication order that matches the resident’s MAR.
22VAC40-73-440-A
Based on the record review the facility failed to ensure the Uniform Assessment Instrument (UAI) shall be completed prior to admission.
Evidence
  1. The record for resident #5, admission date 1/12/23, contains a UAI dated 01/23/23.
Plan of correction
1.The Wellness Director or designee check will each resident file to ensure each had a completed Uniform Assessment Instrument (“UAI”). 2.The new admissions checklist has been updated to include the requirement to complete a UAI on or prior to admission. The Wellness Director will be responsible to check off completion of the new admission checklist and will ensure a UAI is completed for each new Resident prior to admission. 3.The Executive Director or Designee will audit all new admission checklists to ensure the UAI has been completed prior to admission for each new resident. Said audit will continue for three months.
22VAC40-73-990-C
Based on review the facility failed to ensure at least every six months, all staff currently on duty on each shift shall participate in an exercise in which the procedures for resident emergencies are practiced. Documentation of each exercise shall be maintained in the facility for at least two years.
Evidence
  1. The facility did not provide documentation of staff participation in an exercise in which the procedures for resident emergencies were practiced every 6 months.
Plan of correction
1.The Maintenance Director/designee will perform all exercises on each shift by 15th of each month for 3 months and monthly ongoing there after. 2.The Maintenance Director has calendared emergency exercises for the next 12 months. The Executive Director will in-service the Maintenance Director of how to perform and document the emergency exercise on or before 11/06/23. 3.The Executive Director or designee will be responsible for to ensure an emergency exercise is conducted monthly on each shift monthly for three months.
22VAC40-90-40-C
Based on the onsite record review the facility failed to ensure any person required to obtain a criminal history report shall be ineligible for employment if the report contains convictions of barrier crimes.
Evidence
  1. Staff #8, date of hire 09/21/23, criminal record report contains two convictions for barrier crimes (18.2-57).
  2. Staff #9, date of hire 07/06/23, criminal record report contains two convictions for barrier crimes (18.2-57 and 18.2-51).
Plan of correction
1.The community will not employ any person deemed ineligible for employment if the report contains convictions of barrier crimes per the regulation. An audit was completed to ensure all current staff have a criminal history record report in their personnel file that does not contain a barrier crime. The following individuals identified in the survey as having barrier crimes are no longer employed by the Community: Staff #8 and Staff #9. 2.The Business Director will be in-serviced by the Executive Director on 11/06/23 to ensure all staff have a criminal history record report that does not contain a barrier crime and on procedures for terminating the employment of any staff who do have a barrier crime on their criminal history record report. A pre-hire paperwork checklist will be used starting 11/06/23 that contains the VA state crime check. The Business Director will be responsible to check off completion of required items including that the VA state crime check does not have barrier crimes within 5 years. If a barrier crime is on the VA state crime check then it will be reviewed with Human Resources to ensure the employee meets criteria for employment and that only one barrier crime is on the VA state crime check. The Executive Director will be required to sign the checklist to ensure all required items are in compliance on the new hire. 3.The Executive Director, Business Director, or designee will ensure compliance by auditing all new employee personnel files to ensure each has a criminal history record report does not contain a barrier crime. Said audits will be done once a month for three months to ensure compliance.
22VAC40-73-320-A
Based on the record review within 30 days preceding admission, a person shall have a physical examination completed by an independent physician.
Evidence
  1. The record for resident #4, admission date 06/15/23, contains a physical examination that documents the date of the physical exam as 03/17/23.
  2. The record for resident #5, admission date 01/12/23, contains a physical examination that documents the date of the physical exam as 12/05/22.
Plan of correction
1.The Wellness Director or designee checked each resident file to ensure each had a physical examination on file. 2.The new admissions checklist has been updated to include the requirement to check that the new resident’s most recent physical examination is dated no earlier than 30 days prior to the resident’s move-in date. The Wellness Director will be responsible to check off completion of the new admission checklist and will require new resident with a physical dated more than 30 days before the resident’s move in date to complete a new physical examination prior to admission. 3.Executive Director or designee will audit all new admission history and physical forms prior to physical date of move in for all new admissions for three months.
22VAC40-73-680-H
Based on the record review the facility failed to ensure the MAR shall include date and time given and initials of direct care staff administering the medications; any medication errors or omissions.
Evidence
  1. Resident’s #2 MAR dated 10/2023 does not include documentation of an omission or administration of the following medications on 10/16/23 at night at bedtime: Carbamazepine 200mg; Gabapentin 300mg; Mag Oxide 400mg; Olanzapine 7.5mg; Melatonin 3mg.
Plan of correction
1.The Wellness Director reviewed Resident’s #2 MAR Dated 10/16/2023. The electronic MAR system showed that all Resident #2 medications were signed as administer on 10/16/23. 2.All Medication Aides will receive training education quarterly regarding correct procedures of Medication Administration, including the documentation of an omission or administration. 3.The Wellness Director or designee will audit the medication exception report weekly for three months.
22VAC40-90-40-B
Based on the staff record review, the facility failed to ensure the criminal history record report was obtained on or prior to the 30th day of employment for each staff person.
Evidence
  1. The record for staff # 1, date of hire 5/22/23, does not contain a criminal history report.
  2. The record for staff # 10, date of hire 5/22/23, contains a criminal history record report dated 08/02/23.
  3. The record for staff #11, date of hire 5/11/23, contains a criminal history record report dated 01/19/23. Staff #8 confirmed staff #11 was not a re-hired staff.
  4. The record for staff # 12, date of hire 5/11/23, contains a criminal history record report dated 08/02/23.
  5. The record for staff # 13, date of hire 5/04/23, does not contain a criminal history report.
  6. The record for staff # 14, date of hire 10/24/22, contains a criminal history record report dated 01/18/23.
  7. The record for staff # 15, date of hire 10/25/22, contains a criminal history record report dated 01/19/23. 9.The record for staff # 16, date of hire 06/06/23/23, contains a criminal history record report dated 08/02/23.
  8. The record for staff # 17, date of hire 11/10/22, contains a criminal history record report dated 01/18/23.
  9. The record for staff # 18, date of hire, 11/28/22, contains a criminal history record report dated 01/18/23.
Plan of correction
1.The Community completed an audit and has obtained a criminal history record report for all staff members, including the following individuals identified in the survey: Staff #1's criminal history record report was obtained on 8/2/23. Staff #6’s criminal history record report was obtained on 2/13/23. Staff #10's criminal history record report was obtained on 8/2/23. Staff #11's criminal history record report was obtained on 1/19/23. Staff #12's criminal history record report was obtained on 8/2/23. Staff #13 is not employed by the Community. Staff #14's criminal history record report was obtained on 1/18/23 Staff #15's criminal history record report was obtained on 1/19/23 Staff #16's criminal history record report was obtained on 8/2/23 Staff #17's criminal history record report was obtained on 1/18/23 Staff #18's criminal history record report was obtained on 1/18/23 2.The Business Director will be in-serviced by the Executive Director on 11/06/23 on obtaining a criminal history record report on or prior to the 30th day of employment for each staff member. A pre-hire paperwork checklist will be used starting 11/06/23 that contains the VA state crime check. The Business Director will be responsible to check off completion of required items including the VA state crime check. The Executive Director will be required to sign the checklist to ensure all required items are complete on the new hire. 3.The Executive Director, Business Director, or designee will ensure compliance by auditing all new employee personnel files to ensure each has a criminal history record report within 30 days of hire. Said audits will be done once a month for three months to ensure compliance.
22VAC40-73-210-B
Based on the staff record review the facility failed to ensure in a facility licensed for both residential and assisted living care, direct care staff who are certified nurse aides shall attend at least 12 hours of annual training.
Evidence
  1. The record for staff #4, hired 04/08/09 did not include documentation of 12 hours of annual training. The record contained documentation of 4.75 hours of training during the annual timeframe of 04/08/22-04/09/23.
Plan of correction
1.The Wellness Director or designee will ensure that direct care staff who are certified nurse aides shall attend 12 hours of annual training. An audit will be completed by the Wellness Director of the personnel files of all certified nurse aides to ensure each has completed 12 hours of training within the prior 12 months. Certified nurse aides that do not have the 12 hours of training within the prior 12 months, including Staff #4, will be required to complete missing hours by 11/15/23 or will be removed from the schedule. 2.The Wellness Director and designee will be in-serviced by the Executive Director on 11/06/23 on ensuring that certified nurse aides have 12 hours of training completed each year. The Wellness Director or designee shall be responsible for reviewing certified nurse aide personnel files quarterly to ensure required training is completed. 3.The Executive Director or designee will ensure compliance by auditing all certified nurse aide personnel files for annual training requirements. Said audits will be done monthly for three months.
22VAC40-73-950-F
Based on review the facility failed to ensure the facility shall review the emergency preparedness plan annually.
Evidence
  1. The facility did not provide documentation of an annual review of the facility’s emergency preparedness plan.
Plan of correction
1.The Executive Director and will review the Emergency Preparedness Binder and update the Emergency Preparedness Binder by 11/22/23. 2.The Regional Operations Director will in-service the Executive Director regarding the maintaining and reviewing the Emergency Preparedness Binder on or before 11/15/23. 3.The Executive Director will be responsible for reviewing and updating the Emergency Preparedness Binder quarterly and documenting this review.
22VAC40-73-210-D
Based on the staff record review the facility failed to ensure training for medication aides include continuing education required by the Virginia Board of Nursing,
Evidence
  1. The Regulations Governing the Registration of Medication Aides by Virginia Board of Nursing, section 18VAC90-60-100-B, state that a medication aide shall have four hours each year of population-specific training in medication administration in the assisted living facility in which the aide is employed; or a refresher course in medication administration offered by an approved program
  2. The record for staff #4, date of hire 04/08/09, a licensed medication aide (license effective date 10/17/11), did not contain documentation of completion of the continuing education required by the Virginia Board of Nursing.
  3. The record for staff #5, date of hire 04/18/19, a licensed medication aide (license effective date 07/17/18), did not contain documentation of completion of the continuing education required by the Virginia Board of Nursing.
Plan of correction
1.The Wellness Director or designee will ensure that medication aides will complete annually either a 4 hours of population specific training in medication administration or an approved medication refresher class. An audit will be completed by the Wellness Director, or Designee of each medication aide’s files to ensure each has completed the required annual medication training. Any medication aides who have not completed the required 4 hours of annual training or approved medication refresher course will complete the required training by 11/15/23 or they will be removed from the schedule. Staff #4 will complete the required medication training by 11/22/23. Staff #5 will complete the required medication training by 11/22/23. 2.The Wellness Director and designee will be in-serviced by the Executive Director by 11/06/23 on ensuring that medication aides have required annual medication training. The Wellness Director or designee shall be responsible for reviewing medication aide personnel files quarterly to ensure required medication training is completed. 3.The Executive Director or designee will ensure compliance by auditing all medication aide personnel files for annual training requirements. Said audits will be done monthly for three months.
22VAC40-73-450-C
Based on the record review the facility failed to ensure the comprehensive individualized service plan shall be completed within 30 days after admission and shall include the following: a description of identified needs based upon the UAI, physical examination, and other sources; when and where the services will be provided; the expected outcome and time frame for expected outcome.
Evidence
  1. Resident’s #1 ISP dated 03/03/23, did not include documentation of the following: when and where the services will be provided; the expected outcome and time frame for expected outcome; The resident’s allergy to Hyponatremia as documented on the physical examination dated 12/06/20. The resident’s code status as Do Not Rescitate (DNR) as documented on the resident’s DNR dated 12/15/20.
  2. Resident’s #2 ISP dated 09/21/23, did not include documentation of the following: The resident’s allergy to penicillin, Valtrex, and oxycodone as documented on the physical examination dated 08/26/21; The resident’s mechanical needs for dressing, walking, wheeling, and the resident’s human help needs for walking as documented on the resident’s UAI dated 02/07/23.
  3. Resident’s # 3 ISP dated 08/03/23 does not include documentation of the following: when and where services will be provided, and expected outcome and timeframe for expected outcome; human help needs for bathing as documented on the resident’s UAI dated 06/22/23.
  4. Resident’s #6 UAI dated 08/24/23 documents a mechanical help need for toileting. The resident’s ISP dated 08/24/23 does not include the mechanical help support needed for toileting.
  5. Resident’s #7 ISP dated 09/22/23 does not include documentation of the following: The resident’s mechanical needs for bathing, and needs for meal preparation, money management, and housekeeping as documented on the UAI dated 09/09/23; The resident’s allergy to gabapentin, pregabalin, aggrenex, ace inhibitors, and pork as documented on the physical examination dated 09/19/23; The resident’s code status as DNR as documented on the resident’s DNR order dated 08/10/17.
Plan of correction
1.The Wellness Director, Assistant Wellness Director or Designee will update each resident’s Individualized Service Plan (“ISP”) to ensure each has a description of identified needs based upon the Uniform Assessment Instrument (“UAI”); physical examination, and other sources; when and where the services will be provided; and he expected outcome and time frame for expected outcome. 2.The facility’s form ISPs will be updated to include when and where the services will be provided; and the expected outcome and time frame for expected outcome. The Executive Director will the in-service the Wellness Director and Assistant Wellness Director on 11/06/23 regarding the requirement to ensure each ISP has a description of identified needs based upon the resident’s UAI; physical examination, and other sources; when and where the services will be provided; and he expected outcome and time frame for expected outcome. 3.The Executive Director or designee will audit 10 resident ISPs per month for three months to ensure each ISP has a description of identified needs based upon the resident’s UAI; physica lexamination, and other sources; when and where the services will be provided; and he expected outcome and time frame for expected outcome.
22VAC40-73-450-A
Based on the record review the facility failed to ensure on or within 7 days prior to the day of admission, a preliminary plan of care shall be developed for the resident. The preliminary plan of care shall be signed and dated by the licensee, administrator, or his designee, and by the resident or his legal guardian.
Evidence
  1. The record for resident #3, admission date 06/30/23, does not contain a Preliminary Plan of Care completed on or within 7 days of admission or an Individualized Service Plan (ISP) completed on the day of admission. The resident’s ISP has an effective date of 07/03/23 and is signed and dated by the facility on 08/03/23.
  2. The record for resident #5, admission date 01/12/23, does not contain a Preliminary Plan of Care completed on or within 7 days of admission or an ISP completed on the day of admission. Resident’s #5 ISP has an effective date of 01/23/23 and is signed and dated by the facility on 01/23/23. Resident’s #5 progress note dated 01/12/23 document’s the resident’s move in date to the facility on 01/12/23.
Plan of correction
1.The Wellness Director or designee will check each resident file to ensure each has a current Individualized Service Plan (“ISP”) on file. 2.The new admissions checklist has been updated to include the requirement to complete an ISP on or prior to admission. The Wellness Director will be responsible to check off completion of the new admission checklist and ensure an ISP is completed for each new Resident prior to admission. 3.The Executive Director or Designee will audit all new admission checklists to ensure an ISP has been completed prior to admission for each new resident. Said audit will continue for three months.
22VAC40-73-260-A
Based on the staff record review the facility failed to ensure each staff member shall maintain current certification in first aid.
Evidence
  1. The record for staff #3, date of hire 07/25/23, did not contain documentation of a current certification in first aid. 2.The record for staff #5, date of hire 04/18/19, did not contain documentation of a current certification in first aid. The record contains a certification in first aid that includes an expiration date of 05/03/21.
Plan of correction
1.The facility will ensure that each direct care staff member maintains their current certification in first aid. An audit will be completed on all direct care staff to ensure each has a current first aid certification. Any direct care staff that do not have a current first aide certification will obtain one by 11/15/23 or they will be removed from the schedule. Staff #3 will complete his/her certification in first aid by 11/15/23 Staff #5 will complete his/her certification in first aid by 11/15/23 2.Wellness Director and/or the Assistant Wellness Director will be in-serviced by the Executive Director 11/6/23 on ensuring that each direct care staff member maintains their required first aid certification. 3.The Executive Director or designee will audit direct care staff personnel files to ensure that they have first required aid certification. Said audit will occur monthly for three months.
22VAC40-73-120-A
Based on the record review the facility failed to ensure the orientation and training required in subsection B and C of this section shall occur within the first seven working days of employment.
Evidence
  1. The record for staff #1, date of hire 05/22/23, did not contain documentation of an orientation and training completed within the first seven days of employment.
  2. The record for staff #2, date of hire 09/14/23, did not contain documentation of an orientation and training completed within the first seven days of employment.
  3. The record for staff #3, date of hire 07/25/23, did not contain documentation of an orientation and training completed within the first seven days of employment.
  4. The record for staff #6, date of hire 02/23/23, did not contain documentation of an orientation and training completed within the first seven days of employment.
Plan of correction
1.Orientation and training will occur within the first 7 days of employment for all new employees. The Business Director and Wellness Director will audit all employee personnel files to ensure each has completed the required orientation. Any employee who has not received the required orientation will receive it by 11/15/23 or will be removed from the schedule. Staff #1 will be completed by 11/1/23 Staff #2 will be completed by 11/1/23 Staff #3 will be completed by 11/1/23 Staff #6 will be completed by 11/1/23 2.The Business Director will be in-serviced by the Executive Director by 11/06/23 on ensuring all new hires have the orientation and training within the first seven days of employment. A pre-hire paperwork checklist will be used starting 11/06/23 that contains orientation complete within 7 days of hire date. The Business Director will be responsible to check off completion of orientation within 7 days of hire. 3.The Executive Director, Business Director, or designee will ensure compliance by auditing all new employee personnel files to ensure each has completed the required orientation. Said audits will be done monthly for three months.
22VAC40-90-30-B
Based on the staff record review, the facility failed to ensure the sworn statement or affirmation shall be complete for all applicants for employment.
Evidence
  1. The record for staff #1, date of hire 05/22/23, does not contain a sworn statement or affirmation.
  2. The record for staff #6, date of hire 02/23/23, does not contain a sworn statement or affirmation.
  3. The record for staff # 7, date of hire 06/26/23, does not contain a sworn statement or affirmation.
Plan of correction
This plan of correction is submitted as required under State and Federal law. The submission of this Plan of Correction does not constitute an admission on the part of The Waterford at Virginia Beach as to the accuracy of the surveyors’ findings or the conclusions drawn there from. Submission of this Plan of Correction also does not constitute an admission that the findings constitute a deficiency or that the scope and severity regarding the deficiency cited are correctly applied. Any changes to the Community’s policies and procedures should be considered subsequent remedial measures as that concept is employed in Rule 407 of the Federal Rules of Evidence and any corresponding state rules of civil procedure and should be inadmissible in any proceeding on that basis. The Community submits this plan of correction with the intention that it be inadmissible by any third party in any civil or criminal action against the Community or any employee, agent, officer, director, attorney, or shareholder of the Community or affiliated companies. 1.Sworn statements were completed for staff #1, #6 and #7. 2.An audit of all personnel files will be completed by 11/22/23 to ensure all current staff have a sworn statement or affirmation signed. The Business Director will be in-serviced by the Executive Director 11/6/23 on ensuring each applicant for employment has completed a a sworn statement or affirmation. A pre-hire paperwork checklist will be used starting 11/06/23 that contains the sworn statement requirement. The Business Director will be responsible to check off completion of required items including the sworn statement. The Executive Director will be required to sign the checklist to ensure all required items are complete on the new hire. 3.The Executive Director, Business Director, or designee will ensure compliance by auditing all new employee personnel files for a signed sworn statement or affirmation. Said audit will be conducted monthly for 3 months.
22VAC40-73-450-D
Based on the record review the facility failed to ensure when hospice care is provided to a resident the assisted living facility and the licensed hospice organization shall communicate and establish an agreed upon coordinated plan of care for the resident. The services provided by each shall be included on the ISP.
Evidence
  1. The record for resident #5 contains a hospice treatment physician order dated 09/07/23. The resident’s ISP dated 09/21/23 does not include the services provided by the hospice care organization.
Plan of correction
1.For all residents receiving hospice care, the Wellness Director or designee has audited each record to ensure each has a coordinated plan of care between the hospice provider and the facility. Resident #5’s record has been updated to include a coordinated plan of care between the hospice provider and the facility. 2.The Executive Director will the in-service the Wellness Director and Assistant Wellness Director on 11/06/23 regarding the requirement to document a coordinated plan of care between the hospice provider and the facility for all residents receiving hospice care. 3.The Executive Director or designee will ensure compliance by auditing the records of all residents receiving hospice care to ensure each has a coordinated plan of care between the hospice provider and the facility. Said audits will be done monthly for three months.
October 17, 2023Complaint survey0 violations
Inspection dates
10/17/2023, 10/18/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 10/17/2023 from 8:02 am-5:05 pm and on 10/18/2023 from 9:15 am-3:20pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 10/10/2023 regarding allegations in the area of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 86 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed: 6 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 5 Observations by licensing inspector: Breakfast, and an activity were observed. A medication pass observation was completed for three residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire drills, healthcare oversight, fire inspection report, and a health inspection report. Additional Comments/Discussion: None The evidence gathered during the investigation did not support the (allegation) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. Use the following last two statements on every Inspection Summary: For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
August 8, 2023Inspection3 violations
Inspection dates
08/08/2023
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 08/08/2022 from 9:35 am to 12:48 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-report was received by VDSS Division of Licensing on 07/03/2023 regarding allegations in the areas of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 96 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 2 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 2 Observations by licensing inspector: An activity in the safe, secure unit was observed Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the self-report; area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the self-report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-270-1
Based on the record review and staff interview the facility failed to ensure direct care staff shall be trained in methods of dealing with residents who have a history of aggressive behavior or of dangerously agitated states prior to being involved in the care of such residents.
Evidence
  1. The record for resident #1 contains a Uniform Assessment Instrument (UAI) and Individualized Service Plan (ISP) dated 06/20/23 that documents aggressive behaviors. The record for resident #2 contains a UAI and an ISP dated 06/29/23 that documents a history of aggressive behaviors. The records for staff #1 (hire date 01/26/23) and staff #2 (hire date 06/22/22) did not contain documentation of training in methods of dealing with residents who have a history of aggressive behaviors. Staff #1 and Staff #2 were scheduled to provide direct care to residents #1 and #2 on 06/30/23.
Plan of correction
Staff member #1 no longer works at the community. Staff member #2 was in-serviced by the Wellness Director on August 17,2023 on Responding to Residents with Inappropriate/aggressive behaviors. August 17,2023 the Wellness Director in-serviced staff during an all staff meeting on Responding to Residents with Inappropriate/aggressive behaviors. Staff that were unable to attend the all-staff meeting will receive the above in-service by September 1, 2023. Wellness Director/designee will complete training on all direct care staff during orientation. The Business Director/designee will review the direct care staff file prior to their first day on the floor to ensure the above training has been completed.
22VAC40-73-320-B
Based on record review the facility failed to ensure a risk assessment for tuberculosis (TB) shall be completed annually on each resident.
Evidence
  1. The record for resident #1 contains a risk assessment for TB dated 07/16/21. The record does not contain documentation of a risk assessment for TB completed after 07/16/21.
  2. The record for resident #2 contains a risk assessment for TB dated 02/23/15. The record does not contain documentation of a risk assessment for TB completed after 02/23/15.
Plan of correction
Residents #1 and #2 had a Tuberculosis (TB)screening completed on August 15, 2023. The Wellness Director/designee will complete a new Tuberculosis (TB) screening on all residents by August 31,2023. The Wellness Director/designee will complete Tuberculosis (TB) screening on residents by August 31st annually and keep findings in a TB log.
22VAC40-73-290-B
Based on observation the facility failed to develop and implement a procedure for posting the name of the current on-site person in charge in a place in the facility that is conspicuous to the residents and the public.
Evidence
  1. During a tour of the facility a posting of the on-site person in charge was not observed to be posted in the facility.
  2. Staff #3 acknowledged a posting of the on-site person in change was not posted in the facility.
Plan of correction
The Executive Director immediately posted the current on-site person in charge once it was identified by the State Surveyor. The Receptionist posts the on-site person in charge daily. The Executive Director/Wellness Director will verify the on-site person in charge is posted as per state regulation Monday through Friday, the Manager on Duty will verify the on-site person in charge is posted Saturday and Sunday.
April 20, 2023Complaint survey2 violations
Inspection dates
04/20/2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 04/20/2023 at 9:09 am to 4:04pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A (complaint) was received by VDSS Division of Licensing on (04/10/23) regarding allegations in the area of: Resident Care and Related Services and Staffing and Supervision Number of residents present at the facility at the beginning of the inspection: 98 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 4 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 4 Observations by licensing inspector: An observation of lunch in the safe, secure unit was completed. A medication pass observation was completed for two residents. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the (allegations); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-660-A-1
Based on observation the facility failed to ensure medications shall be stored in a manner consistent with current standards of practice and the storage area shall be locked.
Evidence
  1. During an observation of the medication storage room located on the 2n' floor of the facility, the medication storage room was observed to be unlocked and unstaffed. Medications were located on the counter inside the unlocked medication storage room.
Plan of correction
1. The medication storage areas shall remain locked unless an authorized medication staff member is present. All medication storage rooms as well as the medication carts were checked to ensure they were locked by the Assistant Wellness Director (“AWD”) on 5/12/23. 2. All Med Techs will be in-serviced by the interim Wellness Director (“WD”) and the Regional Clinical Nurse, focusing on the importance and regulation that medication storage rooms and carts should remain locked unless an authorized medication staff member is present. 3. The WD, AWD, or designee will audit med rooms and medication carts for compliance. Audits will be done once per week for 30 days and then once per month for an additional three months to ensure compliance.
22VAC40-73-680-D
Based on the record review the facility failed to ensure medications shall be administered in accordance with the physician’s or other prescriber’s instructions.
Evidence
  1. The record for resident # 3 contains a physician order dated 03/14/23 for Novolog Inj Flexpen “inject per sliding scale if BS less than 150=0 units, 151-200 =1 units, 201-250=2 units, 251-300= 3 units, 301-350= 4 units, 351-400= 5 units. Greater than 400 give 6 units. Check FSBS 4 times a day for DM” The medication administration record (MAR) did not include documentation the resident blood sugar was checked 4x a day and does not include if Novolog was administered or not administered on the following dates and times: 04/04/23 @ 11:00am 04/08/23 @ 11:00am 04/10/23 @ 11:00am 04/17/23 @ 4:00pm
  2. The record for resident # 3 contains a physician order dated 11/23/22 for Gabapentin CAP 100mg “take 1 capsule by mouth three times a day.” The MAR does not include documentation the resident was administer the medication on the following dates and times: 04/03/23 @ 1:00pm 04/07/23 @ 1:00pm 04/10/23 @ 1:00pm
  3. The record for resident #4 contains a physician order dated 03/22/23 for Artificial Drop Tears “instill 1 drop each eye three times a day.” The MAR does not include documentation the resident was administered the medication on the following dates and times: 04/07/23 @ 1:00pm 04/10/23 @ 1:00pm 04/13/23 @ 1:00pm 04/14/23 @ 1:00pm
Plan of correction
1.Resident #3 medical records were reviewed, and orders have been clarified with the ordering physician by the Regional Clinical Manager. Resident #3’s physician and family were notified regarding the missed checks and administration. Resident #4 is no longer a resident. 2.All licensed staff will be educated in clarifying orders and ensuring that MARs are completed by the interim WD and the Regional Clinical Nurse. 3.The WD, AWD or designee will ensure compliance. Audits will be done 3 times per week for 30 days to ensure compliance.
February 2, 2023Complaint survey1 violation
Inspection dates
02/02/2023
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 02/02/2023 at 8:46 am to 10:51 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A (complaint) was received by VDSS Division of Licensing on (01/31/2023) regarding allegations in the area of: Building and Grounds Number of residents present at the facility at the beginning of the inspection: 96 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 0 Number of staff records reviewed: 0 Number of interviews conducted with residents:3 Number of interviews conducted with staff: 4 Observations by licensing inspector: An observation of the boiler room, kitchen, hallway areas, and resident rooms were conducted. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the (allegation) of non-compliance with standard(s) or law. However, violation(s) not related to the (complaint) but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-660-A
Based on the onsite observation the facility failed to ensure medications shall be stored in a manner consistent with current standards of practice and the storage area shall be locked.
Evidence
  1. The medication cart located on the first-floor hallway was observed to be unlocked. A prescription bottle was located on top of the unlocked medication cart. No staff were present and monitoring the medication cart during this observation.
  2. Staff #1 was observed to exit a resident’s room and open the unlocked medication cart without the use of a key.
Plan of correction
1. On February 2, 2023, Staff #1 was in-serviced on ensuring medications are stored in a manner consistent with current standards of practice and ensuring that the storage area is locked. 2. On or before March 10, 2023, all Registered Medication Aides and Staff #1 will be in-serviced by the Wellness Director on ensuring that medications are stored in a manner consistent with current standards as required under Virginia regulations and ensuring that the storage area is locked when unattended. 3. The Wellness Director or designee will audit medication carts twice a week for the next three months to ensure medications are stored and secured properly and once thereafter every six months.
November 7, 2022Complaint survey0 violations
Inspection dates
11/07/2022
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 11/04/2022 from 08:59 am to 4:30 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 10/28/2022 regarding allegations in the area(s) of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 72 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 1 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 2 Observations by licensing inspector: Staffing schedule was reviewed. Lunch and an activity were observed. The facility call bell system was reviewed and monitored. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
September 14, 2022Inspection11 violations
Inspection dates
09/14/2022, 09/27/2022
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT22VAC40-80 THE LICENSE
Technical assistance
Emergency food and Drinking Water Expected Outcome and Timeframes on Individualized Service Plan (ISP)
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced renewal inspection was initiated on 09/14/2022 from 8:05am-6:00pm and on 09/27/2022 from 8:20 am-5:45pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 94 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 10 Number of staff records reviewed: 6 Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 4 Observations by licensing inspector: A tour of the facility was conducted to include inside and outside building grounds. Breakfast, lunch, and an activity were observed. A medication pass observation was completed for five residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication cart, healthcare oversight, fire inspection report, and a health inspection report. Water temperatures were checked in a resident room. Call Bells for two residents were checked and staff responses were observed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples) Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-290-B
Based on the on-site observation the facility failed to develop and implement a procedure for posting the name of the current on site person in charge in a place in the facility that is conspicuous to the residents and the public.
Evidence
  1. On 09/14/22 during a tour of the facility the LI did not observe a posting documenting the name of the on-site person in charge.
  2. On 09/27/22 upon the Licensing Inspector (LI) arrival at the facility the LI did not observe a posting documenting the name of the on-site person in charge.
  3. Staff #6 acknowledged the name of the on-site person in charge was not posted in the facility.
Plan of correction
1.The name of the current on-site person in charge is conspicuously placed at the front desk in view of residents and the public. 2.A clear picture frame will be posted at the front desk. In addition, name sheets will be printed daily with the name of the designated person in charge. The clinical staff will be in-serviced by who and date completed on the protocol of ensuring the correct name of the person in charge is posted after hours. 3.The receptionist or designee will ensure the correct name is posted before the end of the shift each day for the next day.
22VAC40-73-660-A-1
Based on observation the facility failed to ensure medications shall be stored in a manner consistent with current standards of practice and the storage area shall be locked.
Evidence
  1. On 09/14/22, the LI observed staff # 5 leave the medication cart unattended and unlocked from 09:12 am to 09:16 am. Staff # 5 was in a resident’s room during the above listed timeframe.
Plan of correction
1.Staff #5 was in-serviced on proper medication storage. 2.The WDS will in-service medication technicians/nurses to ensure medications are stored in a manner consistent with the current standards of practice and are locked in a secured storage area. 3.The WD or designee will randomly monitor medication carts to ensure proper storage and that carts are locked.
22VAC40-90-40-B
Based on the onsite staff record review, the facility failed to ensure the criminal history record report was obtained on or prior to the 30th day of employment for each staff person.
Evidence
  1. The records for the following staff did not include documentation of a criminal history record issued by the Virginia Department of State Police: staff #1, staff #2, staff #3, staff #4, staff #6, staff #8, staff #9, staff #10, staff #11, staff #12, staff #13, staff #14, staff #15, and staff #16.
Plan of correction
1.Staff members 1,2,3,4,6,9,12,11,12,13,14,15, and 16 employment records include documentation of a criminal history record issued by the Virginia Department of State Police. 2.On September 28, 2022, an audit of employee records was completed by the Business Director (BD) and Executive Director (ED) on all current staff records, and a state police report was requested for those missing. The request for the state police check was added to the background checks completed at onboarding before orientation. 3.The BD or designee will ensure state police report completion on all new hires, new hire checklist will be filled out by BD or designee before hire. The ED or designee will review all new hire checklists before the new hire start.
22VAC40-73-450-F
The facility failed to ensure the ISP shall be reviewed annually and updated at least once every 12 months and as needed for a significant change of a resident’s condition.
Evidence
  1. The record for resident #8 includes a most recent ISP dated 07/19/21.There is no evidence in record for resident #8 of an ISP being completed 12 months after the date of 07/19/21.
  2. The record for resident # 8 includes physician orders dated 07/28/22 and 08/03/22 that documents a diagnosis of hospice evaluation and treatment. There is no evidence of a completion of an updated ISP to document the diagnosis of hospice evaluation and treatment for resident #8.
Plan of correction
1.Resident 8’s ISP is being reviewed at least once every 12 months and as needed for a significant change of condition. 2.The WD, Assistant Wellness Director (AWD), or designee will conduct an audit to ensure ISPs are completed at least once every 12 months and as needed for a significant change of condition. 3.The WD, AWD, or designee will ensure ISPs are completed at least once every 12 months and as needed for a significant change of condition.
22VAC40-73-450-E
Based on the record review, the facility failed to ensure the ISP (Individualized Service Plan) shall be signed and dated by the resident or the legal guardian.
Evidence
  1. The ISP for Resident #1 dated 08/16/22 did not include a signature of the resident or the legal guardian.
  2. The ISP for Resident #3 dated 08/31/22 did not include a signature of the resident or the legal guardian.
  3. The ISP for Resident # 2 dated 08/15/22 did not include a signature of the resident or the legal guardian.
  4. The ISP for Resident #4 dated 07/19/22 did not include a signature of the resident or the legal guardian.
  5. The ISP for Resident #5 dated 08/18/22 did not include a signature of the resident or legal guardian.
  6. The ISP for Resident #6 dated 07/19/22 did not include a signature of the resident or the legal guardian. 7.The ISP for Resident #7 dated 07/19/22 did not include a signature of the resident or the legal guardian. 8.The ISP for Resident # 9 dated 05/03/22 did not include a signature of the resident or the legal guardian.
Plan of correction
1. Resident 1, 3, 2, 4, 5, 6, 7, and 9 ISP will be signed and dated by the resident or legal guardian. 2. ISPs will be signed by the resident or responsible party and WD, AWD, or designee once the review is completed. Audit to be completed by WD or designee to ensure compliance with all signatures and dates. 3. Schedule to be implemented by WD or AWD to ensure continued compliance.
22VAC40-73-450-C
Based on record review the facility failed to ensure the ISP included a description of identified needs based upon the UAI (Uniform Assessment Instrument).
Evidence
  1. The UAI for Resident # 1 dated 08/16/22 documented a need for mechanical and human help for bathing. The ISP dated 8/16/22 did not identify or address the mechanical help support to be provided for bathing.
  2. The UAI for Resident #4 dated 06/29/22 documented a need for mechanical help for bathing. The ISP dated 07/19/22 did not identify or address the mechanical help support to be provided for bathing.
  3. The UAI for Resident #4 dated 06/29/22 documented a need for mechanical help for dressing and toileting. The ISP dated 07/19/22 did not identify or address the mechanical help support to be provided dressing and toileting.
Plan of correction
1.Resident 1 and 4 Uniform Assessment Instrument (UAI) have been updated. 2.The WD, Wellness Director Specialist (WDS), or designee will audit current residents’ files and ensure the UAI, and Individual Service Plan (ISP) is accurate. 3.The WD, WDS, or designee will ensure compliance.
22VAC40-73-1110-B
Based on record review the facility failed to ensure six months after placement of the resident in the safe, secure environment, and annually thereafter, the licensee, administrator, or designee shall perform a review of the appropriateness of each resident’s continued residence in the special care unit.
Evidence
  1. The record for Resident #1 documented an admission date in the special care unit as 10/12/21. The review of appropriateness of continued resident in special care unit form dated 08/12/22 was not completed as it did not document a yes or no for the section that ask “is continued residence in the special care unit appropriate for the individual.” The form is dated 08/12/22 which is more than 6 months after resident #1 admission into the special care unit.
  2. The record for Resident #2 documented an admission date in the special care unit as 03/30/2021. The review of appropriateness of continued resident in special care unit form is dated 05/10/21. There is no evidence of a six month review and annual review completed.
  3. The record for Resident #3 documented an admission date in the special care unit as 10/12/20. The review of appropriateness of continued resident in special care unit form dated 08/22/22 was not completed as it did not document a yes or no for the section that ask “is continued residence in the special care unit appropriate for the individual.” The form is dated 08/22/22 which is more than 6 months after resident #3 admission into the special care unit.
Plan of correction
1.The Community will ensure that Residents 1, 2, and 3 are reviewed for appropriateness to continue residency in a special care unit. 2. On July 6, 2022 the WD and WDS completed an audit to ensure residents in the special care unit are appropriately placed. 3.WD, AWD, or designee will monitor to ensure appropriateness to continue residency in a special care unit.
22VAC40-73-250-D
Based on the staff record review the facility failed to ensure each staff person on or within seven days prior to the first day of work at the facility shall submit the results of a risk assessment, documenting the absence of tuberculosis (TB) in a communicable form as
Evidence
  1. by the completion of the current screen form published by the Virginia Department of Health or a form consistent with it. Evidence:
  2. The record for staff #4 (Date of Hire (DOH)-04/18/22) did not include a risk assessment documenting the absence of TB in a communicable form on or within 7 days prior to the first day of work. The TB risk assessment in the record documents a completed date of 09/20/22.
Plan of correction
1.Staff #4 file includes a risk assessment documenting the absence of tuberculosis (TB) in a communicable form. 2.On September 28, 2022, the ED and BD completed an audit to ensure TB documentation. In addition, on October 13, 2022, the Wellness Director (WD) completed TB screening completed on all current staff members. 3.The BD will ensure TB screening completion on all new hires within 7 days before the first day of work and the Community will submit the result of a risk assessment, documenting the absence of TB in a communicable form as evidenced by the completion of the current screen form published by the Virginia Department of Health or a form consistent with it. In addition, the WD or designee will review all TB testing and/or screening before the new hire start to ensure compliance.
22VAC40-73-320-B
Based on record review the facility failed to ensure a risk assessment for tuberculosis (TB) shall be completed annually on each resident.
Evidence
  1. The record for resident #2 documented a risk assessment for TB dated 04/12/21. The next risk assessment for TB was dated 09/27/22 which is more than annually from the previous risk assessment date.
  2. The record for resident #3 documented a risk assessment for TB dated 10/11/20. The next risk assessment for TB was dated 09/27/22 which is more than annually from the previous risk assessment date.
  3. The record for resident #4 documented a risk assessment for TB dated 05/10/21. The next risk assessment for TB was dated 09/27/22 which is more than annually from the previous risk assessment date.
  4. The record for resident #6 documented a risk assessment for TB dated 06/10/21. The next risk assessment for TB was dated 09/27/22 which is more than annually from the previous risk assessment date.
  5. The record for resident #4 documented a risk assessment for TB dated 02/25//21. The next risk assessment for TB was dated 09/27/22 which is more than annually from the previous risk assessment date.
Plan of correction
1. Resident 2, 3, and 4 records will be updated to document the risk assessment for TB. 2. On October 19, 2022, an audit was completed on current TB screening for all current residents. In addition, the month of September is designated for the completion of annual testing. 3. The WD or designee will ensure annual compliance.
22VAC40-73-620-A
Based on record review and staff interview the facility failed to ensure there shall be oversight at least every six months of special diets by a dietitian or nutritionist for each resident who has such a diet.
Evidence
  1. LI observed in the kitchen area of the facility a board titled “diets” which documented no added salt and no concentrated sweets to include names of 16 residents who reside in the facility.
  2. LI observed in the kitchen area a posting of the name of residents who require mechanical or pureed diets.
  3. Staff #6 acknowledged the facility does not have documentation of an oversight of special diets.
Plan of correction
1.The Community will ensure there is oversight of at least every 6 months of special diets by a dietitian or nutritionist for each resident that requires a special diet. 2.The dietician has been retained for review of special diets. 3.The dietitian will be responsible for ensuring there is oversight at least every 6 months of special diets by a dietitian or nutritionist for each resident that requires a special diet.
22VAC40-73-930-B
Based on observation and staff interview the facility failed to ensure there shall be a signaling device that terminates at a central location that is continuously staffed and permits staff to determine the origin of the signal or is audible and visible in a manner that permits staff to determine the origin of the signal.
Evidence
  1. On 09/14/22, the LI pulled the call bell in the bathroom of resident # 12 at 3:07 pm. Resident #12 pushed the button on her emergency alert watch at 3:13 pm. At 3:25 pm staff # 5 arrived at the staff office. When asked by the LI, staff # 5 stated the signaling device terminates to the walkie talkie located in the staff office. Staff # 5 stated that she was in a staff meeting and did not have the walkie talkie with her during this meeting. Staff #5 acknowledged the location of where the signaling device terminates was not staffed during the time the call bell and the emergency alert was pulled and pushed.
Plan of correction
1.The Community will ensure a signaling device that terminates at a central location is continuously staffed and permits staff to determine the origin of the signal or is audible and visible in a manner that permits staff to determine the origin of the signal. 2.Staff will be in-service on expectations of timely responses to the call pendants please put who completed this in-service. Education provided during new hire orientation by WD, AWD, or designee. 3.The WD, AWD, or designee will ensure compliance.
October 25, 2021Inspection3 violations
Inspection dates
10/25/2021
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION, AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMODATIONS AND RELATED PROVISIONS
Comments
A renewal inspection was initiated on 10/25/2021. The Administrator was contacted by telephone to initiate the inspection. The Administrator reported that the current census. The inspector emailed the Administrator a list of items required to complete the remote documentation review portion of the inspection. The inspector reviewed 2 resident records, and additional facility documentation to ensure compliance. The inspector conducted the on-site portion of the inspection on 10/25/21. An exit interview with the Administrator was completed. Information gathered during the inspection determined non-compliances with applicable standards or law, and violations cited during the inspection are contained within this violation summary.
Violations
22VAC40-73-450-C
Based on resident record review, the facility failed to ensure the comprehensive serve plan (1)included description of identified need; (5) date outcome achieved.
Evidence
  1. 1: While reviewing resident record #1's Individualized Service Plan dated 07-19-2021, did not address the residents need for Catheter care as addressed by the residents recent Uniform Assessment Instrument nor the Physician Order sheet dated 04-23-2020. Evidence 2: While reviewing resident #2's Individualized Service Plan dated 04-09-2021, the Licensing Inspector observed that resident #2's Individualized Service plan did not have any dates for outcome achieved. Evidence #3: While reviewing resident #3's Individualized Service Plan dated 07-22-2021, resident #3's Individualized Service Plan did not address the residents orientation-" disoriented all spheres, some of the time" as noted on resident #3's Uniform Assessment Instrument dated.
Plan of correction
1. Items were discontinued from the resident’s chart since there is no longer a foley in place. 2. A 100% audit will be done by the WD, AWD, or designee to ensure that all residents that have catheters have the correct documentation. The audit will be completed by January 21, 2022. 3. A 100% audit will be completed by the WD, AWD, or designee on all resident ISP to ensure that all have the outcome achieved dates documented. The audit will be completed by January 21, 2022. 4. A 100% audit will be completed on all residents ISP by the WD, AWD, or designee to ensure that all residents orientation is documented. The audit will be completed by January 21, 2022. This will be audited quarterly to ensure compliance. 5. An in-service will be completed by the WD or AWD educating the Medication aids on timely notification of any changes in regards to the residents, so that it can be documented on the residents ISP. The in-service will be completed by January 21, 2022.
22VAC40-73-450-E
Based on resident record review the facility failed to ensure the Individualized Service Plan was signed by the resident or his legal representative.
Evidence
  1. While reviewing resident record #3, the individualized service plan dated 07/22/2021 was not signed by resident #3's responsible party.
Plan of correction
1. A 100% audit will be completed on all residents ISP by the WD, AWD, or designee to ensure that all ISPs are signed. Resident’s or their POAs will be contacted to have ISP reviewed and signed. The audit will be completed by January 21, 2022. 2. The WD or Assistant Wellness Director will do monthly audits to ensure that the ISPs stay within compliance. 3. An in-service will be completed by the WD with the AWD to review the auditing process and notification of POAs for ISP signatures.
22VAC40-73-660-A-1
Based on observation of the facility physical plant the facility failed to ensure the storage the storage area was locked.
Evidence
  1. While observing resident #3's room, Licensing Inspectors observed an unlocked cabinet containing skin wound care cleaner as evidenced by photo taken.
Plan of correction
1. All items were removed from the resident’s room and secured in a safe area away from the residents. 2. The cabinets in the resident’s rooms will be checked at the beginning of each shift to ensure that they are locked and secure. 3. A signature confirmation will be added to the EMAR for each shift to confirm that the cabinets were checked 4. WD, AWD, or designee will do daily rounds to ensure the unit is in compliance with the POC. 5. An in-service will be completed by WD or Assistant Wellness Director with all CNAs and RMAs on proper protocol to ensure all hazardous items are locked away from residents by January 21, 2022.
October 25, 2021Inspection0 violations
Inspection dates
10/25/2021
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
A monitoring inspection was initiated on 10/25/2021. The Administrator was contacted by telephone to initiate the inspection. The Administrator reported that the current census. The inspector emailed the Administrator a list of items required to complete the remote documentation review portion of the inspection. The inspector reviewed 1 resident records, and additional facility documentation to ensure compliance. The inspector conducted the on-site portion of the inspection on 10/25/21. An exit interview with the Administrator was completed. Information gathered during the inspection determined compliances with applicable standards or law, and no- violations were documented.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
October 25, 2021Inspection0 violations
Inspection dates
10/25/2021
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
A monitoring inspection was initiated on 10/25/2021. The Administrator was contacted by telephone to initiate the inspection. The Administrator reported that the current census. The inspector emailed the Administrator a list of items required to complete the remote documentation review portion of the inspection. The inspector reviewed 2 resident records, and additional facility documentation to ensure compliance. The inspector conducted the on-site portion of the inspection on 10/25/21. An exit interview with the Administrator was completed. Information gathered during the inspection determined compliances with applicable standards or law, and no- violations were documented.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
October 25, 2021Complaint survey0 violations
Inspection dates
10/25/2021
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
A complaint inspection was initiated on 10/25/2021. The Administrator was contacted by telephone to initiate the inspection. The Administrator reported that the current census. The inspector emailed the Administrator a list of items required to complete the remote documentation review portion of the inspection. The inspector reviewed 1 resident records, and additional facility documentation to ensure compliance. The inspector conducted the on-site portion of the inspection on 10/25/21. An exit interview with the Administrator was completed. Information gathered during the inspection determined compliances with applicable standards or law, and no- violations were documented.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
May 14, 2021Inspection3 violations
Inspection dates
May 14, 2021 , May 17, 2021 and May 24, 2021
Areas reviewed
22VAC40-73 ADMISSION, RETENTION, AND DISCHARGE OF RESIDENTS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity
Comments
This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A renewal inspection was initiated on May 14, 2021 and concluded on May 24, 2021. The Executive Director was contacted by telephone to initiate the inspection. The Executive Director reported that the current census was 80. The inspector emailed the Executive Director a list of items required to complete the inspection. The inspector reviewed 4 resident records, 4 staff records, activities calendars, staff schedules, menus, healthcare, pharmacy, new medication system, and dietician oversight, health and fire inspections, submitted by the facility to ensure documentation was complete. Information gathered during the inspection determined non-compliance(s) with applicable standards or law, and violations were documented on the violation notice issued to the facility.
Violations
22VAC40-73-1100-A
Based on record review and discussion, the facility failed to ensure that written approval was obtained by the resident, guardian or legal representative, or relative prior to placing a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia in a safe, secure environment [SSE].
Evidence
  1. Resident #2 admitted to the SSE on 02-22-2021. There was no written approval for placement (prior to placement or at the time of inspection) by the resident, guardian or legal representative, or relative.
  2. Staff #1 confirmed during discussion that written approval was not obtained for Resident #1 to be placed in the SSE as of the dates of the inspection.
Plan of correction
1. On 5/28/21 a written approval for placement of resident 2 was completed and signed by the power of attorney and WD. 2. An audit will be completed by ED of all residents in memory care unit to ensure all residents have an approval for placement form completed and signed by the residents? power of attorney and the ED, WD or AWD. In the absence of the ED, the WD will ensure that the approval for placement form is completed and signed by Community and power of attorney. In the absence of both ED and WD, the AWD will ensure that the approval for placement form is signed by the resident’s POA and the Community. 3. The ED or designee will complete random audits for compliance.
22VAC40-73-1110-A
Based on record review and discussion, the facility failed to ensure the licensee, administrator, or designee determined whether placement is appropriate prior to admitting a resident with a serious cognitive impairment to a safe, secure et e p ace e t s app environment [SSE]. The determination and justification for the decision was not in writing and retained in the resident's file.
Evidence
  1. Resident #2 admitted to the SSE on 02-22-2021. There was no documentation of the licensee, administrator, or designee determining whether the resident was appropriate to be placed in SSE (prior to placement or at the time of inspection).
  2. Staff #1 confirmed during discussion that the written determination and justification for the decision for Resident #2’s placement in the SSE was not completed as of the dates of the inspection.
Plan of correction
1. The Community determined and documented that Resident 2 placement is appropriate. 2. An audit will be completed by ED of all residents in memory care unit to ensure all residents are appropriate to be placed in an SSE prior to placement. The Community will obtain a written determination and justification for the placement decision. 3. The ED or designee will complete random audits for compliance.
22VAC40-73-320-A
Based on record review and discussion, the facility failed to ensure within the 30 days preceding admission, a person shall have a physical examination by an independent physician. The report shall contain any known allergy reactions.
Evidence
  1. Resident #1’s date of admission was 06-30-2020; however, the physical examination was dated 10-24-2019. Resident #1’s report documented an allergy to Aspirin; however, the description of reaction was not listed.
  2. Resident #2’s date of admission was 02-22-2021; however, the physical examination was dated 04-06-2021.
  3. Resident #3’s report documented an allergy to Coumadin and Demerol; however, the description of reaction was not listed.
  4. Staff #1 confirmed during discussion the physical was not completed within 30 days preceding admission for Resident #1 and Resident #2, and that Resident #1 and Resident #3’s allergy reaction was not listed on the reports.
Plan of correction
1. Residents? resident 1 and 3 physician’s will be contacted to determine the description of the reaction to the medications listed. 2. The Wellness Director (WD) or designee will audit 100% of resident charts to ensure that the examination dates on all History and Physical (H&P) forms are within 30 days of their admission dates. The Sales Director or designee will do the first check. The WD or Assistant Wellness Director (AWD) will do a second check of admission forms to ensure accuracy before putting in charts. Executive Director (ED) will conduct random audits of resident charts to ensure state standard compliance. 3. The WD or Assistant Wellness Director (AWD) will do a second check of admission forms to ensure accuracy before putting in charts. Executive Director (ED) will conduct random audits of resident charts to ensure state standard compliance.
March 22, 2021Complaint survey3 violations
Inspection dates
March 22, 2021 , March 24, 2021 and March 30, 2021
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A complaint inspection was initiated on March 22, 2021 and concluded on March 30, 2021. A complaint was received by the department regarding allegations in the areas of medication administration. The Executive Director was contacted by telephone to conduct the investigation. The licensing inspector emailed the Executive Director a list of documentation required to complete the investigation. The evidence gathered during the investigation supported the allegations of non-compliance with standards or law, and violations were issued. Any violations not related to the complaint but identified during the course of the investigation can be found on the violation notice.
Violations
22VAC40-73-300-B
Based on record review and discussion, the facility failed to ensure a method of written communication was utilized as a means of keeping direct care staff on all shifts informed of significant happenings or problems experienced by residents. A record shall be kept of the written communication for at least the past two years.
Evidence
  1. “Shift-to-shift” notes requested for January 2021 were requested to be provided during inspection.
  2. Staff #1 and staff #2 confirmed the notes were not available and are purged after 30 days.
Plan of correction
1. Shift-to-shift notes will be retained for 2 years. 2. The Executive Director will update the policy pertaining to the Shift-to-Shift Report Record will be revised to reflect the required 2-year retention in accordance with Virginia’s Assisted Living Standards. 3. The Executive Director --or designee will ensure the Shift-to-Shift Report Record are being retained for 2 years.
22VAC40-73-560-H
Based on record review and discussion, the facility failed to ensure the complete resident record was retained for at least two years after the resident leaves the facility.
Evidence
  1. Resident #1 discharged from the facility on 02-18-2021. The record did not contain Resident #1’s nursing notes that were originally in the record as confirmed by Staff #1. 2 Staff #1 and staff #2 confirmed that Resident #2’s nursing notes were not retained in the record and were not made
  2. Staff #1 and staff #2 confirmed that Resident #2’s nursing notes were not retained in the record and were not made available after the resident had left the facility.
Plan of correction
1. Resident 1 is no longer in the Community. 2. The Community will retain a complete resident record for 2 years after the resident leaves the Community. In addition, the Wellness Director, Assistant Wellness Director, or designee will initiate a double-check of former resident’s full record to ensure they are retained for at least 2 years. 3. Executive Director or designee will do random audits to ensure documented incidents remain in the chart.
22VAC40-73-680-D
Based on record review and discussion, the facility failed to ensure medications were administered in accordance with the prescriber's instructions.
Evidence
  1. An email received on 01-21-2021 documented, “I wanted to inform you of a medication error” [Resident #1] - The order was written on 1/8/21 and the error was caught today 1/21. Correct order: Divalproex 125mg 1 by mouth every day Seroquel 12.5mg 1 by mouth every day The RMA [Registered Medication Aide] wrote the order as: Divalproex 125mg 1 by mouth three times a day Seroquel 12.5mg 1 by mouth three times a day??
  2. Prescriber’s orders dated 01-07-2021 documented, ?start Divalproex 125 mg one tab PO QD start Seroquel 12.5 mg one tab PO QD?.
  3. Resident #1’s Progress Notes signed by the prescriber on 01-24-2021 documented, ?DON [Director of Nursing] reports error occurred when staff transcribed medication order to MAR [Medication Administration Record] for Seroquel and Valproic Acid [Divalproex]. Was transcribed as Seroquel mg one tab PO [by mouth] TID [three times daily] and Valproic Avid 125 mg one tab PO TID. Error was corrected 1/20/21? Wife reports patient has been sleeping 10+ hours at night and napping during the day over the last week. Explained to them that it is likely due to the increased Seroquel dose??
  4. Staff #3 when asked why transcribed incorrectly could not recall the reason why or cause for transcription error. Staff #3 did not deny the error.
  5. Staff #1 and staff #2 confirmed during interview that Resident #1’s prescriber’s orders for the aforementioned medications was administered incorrectly for 13 days.
Plan of correction
1. Resident 1’s medication is being administered in accordance with the prescribers? instructions. 2. On March 8, 2021, the community transitioned from using paper Medication Administration Record (MAR) to using an EMAR system. Physician orders will be faxed to our pharmacy, the pharmacy will enter the physicians? orders into the EMAR system. The system will flag the newly entered orders to alert the Wellness Director and Assistant Wellness Director to verify them for accuracy and approval daily. Once verified & approved the new orders will populate into the system. 3. The Wellness Director or designee will be responsible for monitoring the preventive measures to ensure compliance.
January 29, 2021Complaint survey3 violations
Inspection dates
Jan. 29, 2021 , Feb. 9, 2021 , Feb. 10, 2021 and Feb. 12, 2021
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A complaint inspection was initiated on January 29, 2021 and concluded on February 12, 2021. A complaint was received by the department regarding allegations in the areas of medication administration and physician/prescribers orders. The Executive Director was contacted by telephone to conduct the investigation. The licensing inspector emailed the Executive Director a list of documentation required to complete the investigation. The evidence gathered during the investigation supported the allegations of non-compliance with standards or law, and violations were issued.
Violations
22VAC40-73-650-A
Based on record review and discussion, the facility failed to ensure no medication, or medical procedure, was changed, or discontinued by the facility without a valid order.
Evidence
  1. Resident #1 physician or other prescriber’s orders were changed and/or discontinued: A. Prescriber order documented, ?Hold Januvia until further notice starting 9/25/20, check glucose Mon, Wed, and Fri until 10/16/20 once daily?. October 2020 MAR documented Januvia was administered on 10-01-2020. Staff #1 did not provide September 2020 MAR requested during the inspection. B. Trazodone order was discontinued on 11-17-2020, however; December 2020 MAR documented it was administered on 12-02-2020; C. December 2020 MAR documented resident’s Blood pressure (BP) monitoring was “d/ced” [discontinued] by Staff #6; however, Staff #1 could not provide an order. BP monitoring was not documented for the month of October 2020, 10 times in November 2020, 4 times in December 2020 and 6 times in January 2021. Order to discontinue BP monitoring was not provided by Staff #1.
  2. Staff #1 confirmed the aforementioned and could not provide additional documentation.
Plan of correction
1. Resident 1’s medications are no longer changed or discontinued by the Community without a valid order. 2. Wellness Director educated staff on monthly MAR turnover and verifying, then transcribing previous months medications onto new month’s MARs. The Wellness Director corrected the order per the physician’s order. 3. The Waterford transitioned to the EMAR system on 3/8/21 and RMAs will not transcribe onto paper MAR. Monthly paper MAR will not be used. The EMAR system will flag new orders entered by the pharmacy to alert the Wellness & Assistant Wellness Director to verify them for accuracy and approval daily. 4. The Wellness Director or designee will be responsible for implementing and or monitoring preventive measures.
22VAC40-73-680-D
Based on record review and discussion, the facility failed to ensure medications were administered in accordance with the physician's instructions.
Evidence
  1. Resident #1’s Nursing Notes dated 12-02-2020 documented, ?NP [Nurse Practitioner] came to community to see resident? Reviewed MAR [Medication Administration Record] upset that medications on new MAR were not accurate. Writer reviewed MAR + corrected Metformin, Lexapro + Zyprexa. Resident missed dose.? The note was signed by Staff #2.
  2. Resident #1’s November 2020, December 2020 and January 2021 MARs documented the following: A. Zyprexa 2.5 mg was ordered 11-17-2020 however was not administered 11-17-2020 through 11-25-2020 and 12-02-
  3. B. Metformin 1500 mg was ordered 11-12-2020, however; Metformin 1000 mg. was administered; C. Physician’s orders dated 11-17-2020 documented, ?Start Lexapro 15 mg ((1) 10 mg tab + (1) 5 mg tab) [sum total of 15 mg.] q am [every morning] PO [by mouth]?; however, Lexapro 10 mg was administered 01-01-2021, 12-01-2020 and 12- 02-2020, 01-02-2021, in addition to 15 mg administered on the same dates. D. Staff #1 confirmed the aforementioned medications were not administered in accordance with the physician’s instructions, and could not provide explanations.
Plan of correction
1. Resident 1’s medications being administered in accordance with the physician’s instructions. 2. The Wellness Director educated RMAs on verifying medication orders and second checks to be completed by a second RMA to verify accuracy. The Wellness Director corrected orders on the MAR per the physician orders. The community transitioned from using paper Medication Administration Records (MAR) to using an EMAR system on March 8, 2021. Physician orders will be faxed to our pharmacy, the pharmacy will enter the physician’s orders into the EMAR system. The system will flag the newly entered orders to alert the Wellness & Assistant Wellness Director to verify them for accuracy and approval daily. Once verified & approved, the new orders will populate into the system. 3. The Wellness Director or designee will be responsible for implementing and or monitoring preventive measures.
22VAC40-73-680-I
Based on record review and discussion, the facility failed to ensure the Medication Administration Record (MAR) included the initials of direct care staff administering the medications.
Evidence
  1. January 2021 MARs did not contain the initials of staff who administered medications: A. Resident #1 - 32 times to include Glipizide, Amlodipine Besylate, Losartan, Memantine; B. Resident #2 - 15 times to include Memantine, Ferrous Sulfate, Tamsulosin, Sertraline; and C. Resident #3 - 23 times to include Famotidine, Lexapro, Dicyclomine, and Levothyroxine Sodium.
  2. Staff #1 confirmed initials of direct care staff were not documented on the aforementioned MARs.
Plan of correction
1. Residents 1, 2 and 3 MARs will include the initials of direct care staff administering their medications. 2. Wellness Director educated staff on importance of writing their initials on MAR after administering medications to each resident. New EMAR system will alert RMA of medications that were not signed off. Wellness Director and Assistant Wellness Director will review the medication variance report daily. 3. The Wellness Director or designee will be responsible for implementing and or monitoring preventive measures.
November 4, 2020Complaint survey4 violations
Inspection dates
Nov. 4, 2020 , Nov. 6, 2020 , Nov. 9, 2020 , Nov. 11, 2020 and Nov. 12, 2020
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity
Comments
This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A complaint inspection was initiated on November 4, 2020 and concluded on November 12, 2020. A complaint was received by the department regarding allegations in the areas of Resident Care and Related Services and resident behaviors. The Executive Director was contacted by telephone to conduct the investigation. The licensing inspector emailed the Executive Director a list of documentation required to complete the investigation. Consultation provided on staff training hour requirements, special care staff training hour requirements, ensuring all medications have diagnoses listed on physician’s orders, and medication administration documentation. The evidence gathered during the investigation supported the allegation of non-compliance with standards or law, and violations were issued. Any violations not related to the complaint but identified during the course of the investigation can be found on the violation notice. The complaint is valid.
Violations
22VAC40-73-1090-A
Based on record review and discussion, the facility failed to ensure prior to his admission to a safe, secure environment, the resident was assessed by an independent physician as having an inability to recognize danger or protect his own safety and welfare, and that the assessment included behavior/psychomotor; speech/language; and appearance.
Evidence
  1. Resident #1 admitted to the safe, secure environment (SSE) on 07-16-20. The resident’s ?Assessment of Serious Cognitive Impairment“ dated 07-15-20 was checked ”no“ for ”Is the individual named above unable to recognize danger or protect his/her own safety and welfare??
  2. Resident #1’s “Assessment of Serious Cognitive Impairment” was blank in the areas of behavior/psychomotor, speech/language, and appearance.
  3. Staff #1 confirmed that resident #1 resides in the SSE and that the resident’s assessment did not document an inability to recognize danger or protect his own safety and welfare, and that areas on the form were left incomplete.
Plan of correction
The Assessment of Serious Cognitive Impairment was sent to the physician to be completed. Assistant Wellness Director will ensure that all areas of the form is complete and that "no" is not checked for the question "is the individual named above unable to recognize danger or protect his/her own safety and welfare?" Assistant Wellness Dir. and Wellness Director will do an audit of other Assessment of Serious Cognitive Impairment forms of residents in our memory care to ensure they're filled out completely and accurate. Executive Director will review forms after each admissions.
22VAC40-73-450-F
Based on record review and interview, the facility failed to ensure individualized service plans (ISPs) were reviewed and updated as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #1’s ISP dated 07-16-20 did not document aggressive behaviors and agitation; however, nursing notes document incidents of agitation and aggressive behaviors occurring on 09-04-20, 09-09-20, 10-03-20, 10-09-20, and 10- 23-20.
  2. Resident #1’s ISP dated 07-16-20 documented resident has no allergies; however, resident’s physical examination dated 07-15-20 documented resident has allergies to peanuts, corn, and bell peppers.? Additionally, Nurses Notes dated 09-03-20 documented resident #1 has an allergy to Lisinopril.
  3. Resident #2’s ISP dated 01-16-20 did not document agitation, aggressive behaviors, or combativeness. Nursing notes documented incidents of agitation, combativeness, and aggression towards residents/staff occurring on 07-23-20, 10-18- 20, 10-21-20 – 10-25-20, 10-27-20, 11-02-20, and 11-04-20.
  4. Staff #1 confirmed during discussion that resident #1 and resident #2 both displayed aggressive behaviors that were not documented on ISPs, and resident #1's allergies were not documented on the ISP.
Plan of correction
Resident #1 and Resident #2 ISP will be updated and be reflective of the resident, behaviors and allergies. Assistant Wellness Dir and Wellness Director will audit memory care ISPs to ensure that ISPs capture behaviors and allergies (if any). Wellness Director and Executive Director will conduct random audits to ensure that all ISPs are current and reflective of each resident's current condition.
22VAC40-73-480-C
Based on record review and discussion, the facility failed to arrange specialized rehabilitative services by qualified personnel as needed by the resident, including physical therapy (PT), occupational therapy (OT), and speech-language pathology services (ST).
Evidence
  1. Resident #1 received orders dated 07-20-20 for “OT/PT/ST Evaluate/Treat”. The OT/PT Treatment Plan documented the following: ?Therapeutic Exercise, Neuromuscular Re-education, Orthotics/Prostheses, Gait Training, Wheelchair Management, Cognitive Skills Development, Therapeutic Activities, Self-Care/Home Management, Modalities as Indicated, Moist Heat/Ice, Electrical Stimulation/Ultra Sound, Contrast Bath/Paraffin, Manual Therapy, Community ReIntegration, Patient/Caregiver Education & Discharge Planning.?
  2. Staff #1 confirmed services for resident #1 did not start for the resident as of the date of the inspection.
Plan of correction
Order for Physical Therapy, Occupational Therapy, and Speech Therapy was discontinued on 11/16/20. Wellness Director will train RMAs on chart checks to ensure orders are followed through. Assistant Wellness Director and Wellness Director will review all new orders daily.
22VAC40-73-550-D
Based on record review and discussion, the facility failed to establish written policies and procedures for implementing ? 63.2-1808 of the Code of Virginia.
Evidence
  1. The facility’s policy on resident rights was requested during the inspection.
  2. Staff #1 could not produce the resident rights policy during inspection.
Plan of correction
Resident Rights policy was received from HR and Resident Rights were reviewed at staff meeting on 11-20-20.