Inspection dates
Feb. 3, 2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT22VAC40-80 THE LICENSE
Comments
Violations
22VAC40-73-650-A
Based on record review and discussion, the facility failed to ensure no medication, dietary supplement, diet, medical procedure, or treatment be started, changed, or discontinued by the facility without a valid order from a physician or other prescriber. Medications include prescription, over-the-counter, and sample medications.
Evidence
- A review of the MAR for Resident # 2 contained Tylenol Extra Strength Oral Tablet 500 mg to be given 2 tablets by mouth two times a day for pain which was to start 12/31/2024. There was no signed order in the resident’s chart. The facility was unable to locate a signed physician’s order for the medication on the day of the inspection.
- Staff #2 and #3 acknowledged the resident’s file did not contain a signed order.
Plan of correction
1. Facility identified that resident orders had not been electronically signed by the physician in the medical record.
2. Facility has reviewed the current policy for Prescribers Medication Orders. The policy meets the standard for all orders to be reviewed and signatures to be completed within 14 days. The providers have been re-educated.
3. Orders for Resident # 2 have been signed.
4. Director of Health Services will audit physician orders weekly to ensure that any new orders have been electronically signed by the MD and NP.
5. Audit reports will be reported through the facility QAPI process quarterly with corrective actions as necessary.
22VAC40-73-450-E
Based on records reviewed and staff interviewed, the facility failed to ensure the
individualized service plan (ISP) shall be signed and dated by the resident or the legal representative.
Evidence
- The ISP for Resident # 2 (with a staff signature date of 10/28/24) did not contain a resident or POA signature.
- The ISP for Resident # 4 (with a staff signature date of 10/24/2024) did not contain a resident or POA signature.
- Staff # 3 acknowledged the ISPs did not contain resident or POA signatures.
Plan of correction
1. Facility has identified that the residents/POA did not sign the ISP’s per the standard. All residents could be affected. Facility will review medical records for all residents to verify signed ISP’s are entered.
2. The facility has reviewed the current policy and the policy meets the standards for obtaining signatures of residents/POA’s on the ISP.
3. The resident will be asked to sign the ISP (Resident # 2) and the RR/POA will be asked to sign for Resident # 4. These will then be scanned into the medical record.
4. A monthly audit will be completed to review any newly completed ISP’s or revised ISP’s have been signed and entered in the medical record.
5. Audit reports will be reported through the facility QAPI process quarterly with corrective actions as necessary.
22VAC40-73-260-A
Based on a review of staff records, the facility failed to ensure each direct care staff member who does not have current certification in first aid as specified in subdivision 1 of this subsection shall receive certification in first aid within 60 days of employment.
Evidence
- At the time of inspection, the employee file for Staff #7 (D.O.H. 12/4/2024 did not contain verification of First Aid.
- Staff # 4 acknowledged the file did not contain verification of First Aid.
Plan of correction
1. Facility confirmed that Staff # 7 did not have current First Aid training, only CPR training.
2. Facility has reviewed its current policy which meets the standard. Facility always has an LPN on duty. Standard is unclear, it states that at least one person at all times who has current first aid certification or is a licensed practical nurse has to be in each building, which was met.
3. Staff # 7 was no longer employed with WindsorMeade, therefore First Aid Training was not completed. Any other team members identified as not having First aid certification will be scheduled for a class.
4. HR will audit all new hire records within 7 days of start of employment to ensure that this is completed.
5. Audit reports will be reported through the facility QAPI process quarterly with corrective actions as necessary.
22VAC40-73-250-D
Based on a review of staff records the facility failed to ensure that each staff person submit the results of a tuberculosis (TB) risk assessment on or within seven days prior to the first day of work at the facility and that each staff person submit the results of a risk assessment annually.
Evidence
- The file for Staff #7 (D.O.H. 12/4/2024) contained a TB risk assessment with a completion date of 10/23/2024.
- Staff # 4 acknowledged the TB risk assessment was older than 30 days prior to the staff member’s first day of work.
Plan of correction
1. Facility identified that team members TB risk assessment was within 30 days of her hire date, but not within 30 days of her first day of work.
2. Facility has reviewed its current policy which meets the standard.
3. Staff # 7 was no longer employed with WindsorMeade, therefore risk assessment could not be completed. Any other records identified as out of compliance will be corrected.
4. HR will audit all new hire records within 7 days of start of employment to ensure that this is completed.
5. Audit reports will be reported through the facility QAPI process quarterly with corrective actions as necessary.
22VAC40-73-440-B
Based on record review, the facility failed to ensure the uniform assessment instrument
(UAI) was completed by one of the following qualified assessors: An assisted living facility
staff person who has successfully completed state- approved training on the uniform
assessment instrument and level of care criteria for either public or private pay
assessments, provided the administrator or the administrator's designated representative has successfully completed such training and approves and then signs the completed UAI.
Evidence
- The UAI for Resident #4 dated 10/14/2024 did not contain an administrator or administrator’s representative signature.
- Staff # 2 acknowledged the UAI did not contain an administrator or administrator’s representative signature.
Plan of correction
1. Facility has confirmed that the administrator’s designated representative, the Director of Health Services, has completed the approved training for signing the completed UAI’s.
2. Facility has reviewed the current process for obtaining signatures from the designated representative. The assessment for Resident # 4 has been signed.
3. Team members will now be notifying the Director of Health Services immediately in writing via email once an assessment is ready to be reviewed and signed in the electronic medical record.
4. Facility will audit the UAI’s monthly to ensure that all signatures are completed.
5. Audit reports will be reported through the facility QAPI process quarterly with corrective actions as necessary.
22VAC40-73-250-C
Based on a review of staff records, the facility failed to verify that each staff person has received a copy of his or her current job description.
Evidence
- The Staff file for Staff #7 did not contain a signed job description at the time of the inspection.
- Staff #4 acknowledged the file did not contain a job description.
Plan of correction
1. Facility identified the Staff # 7 was missing a signed job description.
2. Facility has reviewed its current HR policy and the policy meets the standard. HR has completed a 100% audit on job descriptions to ensure compliance.
3. Staff # 7 was no longer employed with WindsorMeade, therefore job description could not be completed. All other records that were identified as out of compliance will be corrected.
4. HR will audit all new hire records within 7 days of start of employment to ensure that this is completed.
5. Audit reports will be reported through the facility QAPI process quarterly with corrective actions as necessary.