30
Inspections
On record
23
With violations
Visits that cited something
7
Clean visits
Nothing cited
70
Violations cited
Individual findings
41
Standards cited
Distinct rules
21
Complaint visits
Prompted by a complaint

Commonwealth Senior Living at Leigh Hall was inspected 30 times between December 4, 2020 and June 16, 2026 by the Virginia Department of Social Services. 23 of those visits ended with violations cited and 7 with none. Across that history VDSS cited 70 violations under 41 distinct standards. 21 inspections were prompted by a complaint.

A violation is a licensing standard - a rule in the Virginia Administrative Code - that the inspector found the facility was not meeting. Each is shown with the evidence the inspector recorded and, where VDSS publishes it, the facility's own plan of correction.

VDSS publishes inspections on a rolling window. 29 of these 30 are still on the state's site; the other 1 has since dropped off it and is reproduced from Assisted Living Magazine's archive of the original VDSS reports.

Provider Information

Facility type
Assisted Living Facility
License type
One Year
License expires
12/14/2025
Administrator
Claudia Salazar
Licensing inspector
Donesia Peoples
Inspector phone
757 353-0430
Approved for
Assisted Living · Non-Ambulatory · Special Care Unit

Inspection History

30

Select an inspection to read the areas reviewed, the inspector's comments and any violations cited.

June 16, 2026Complaint survey0 violations
Inspection dates
06/16/2026
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 06/16/2026 at 2:00 pm to 3:20 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 05/06/2026 regarding allegations in the areas of: Resident Care and Related Services and Staffing and Supervision Number of residents present at the facility at the beginning of the inspection: 57 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 0 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 2 Observations by licensing inspector: Lunch and an activity were observed. The facility’s staffing schedule was reviewed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
March 17, 2026Complaint survey0 violations
Inspection dates
03/17/2026
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 03/17/2026 at 11:00 am to 12:11 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 02/20/2026 regarding allegations in the area(s) of: Resident Care and Related Services and the Safe Secure Environment Number of residents present at the facility at the beginning of the inspection: 60 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 0 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 2 Observations by licensing inspector: The facility staffing schedule and rounding log was reviewed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
March 17, 2026Complaint survey0 violations
Inspection dates
03/17/2026
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 03/17/2026 at 10:20 am to 11:00 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 02/03/2026 regarding allegations in the area(s) of: Resident Care and Related Services and the Safe Secure Environment Number of residents present at the facility at the beginning of the inspection: 60 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 0 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of the facility's hygiene, laundry, and linen supplies were viewed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
January 27, 2026Complaint survey1 violation
Inspection dates
01/27/2026
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 01/27/26 at 4:18 pm to 5:10 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 01/06/2026 regarding allegations in the area(s) of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 63 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: Dinner and an observation of the safe secure unit was completed. Additional Comments/Discussion: The facility’s staffing schedule was reviewed An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s). Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of these inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Refer to General Procedures and Information for Licensure, 22VAC40-80-260-B for information on requesting a problem solving conference. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-570-D
Based on the record review and staff interview the facility failed to ensure when a resident is hospitalized or transported by emergency medical personnel, information necessary to the care of the resident shall be furnished by the facility to the hospital or emergency medical personnel. Examples of such information include a copy of the current medication administration record (MAR), a Do Not Resuscitate (DNR) Order, advance directives, and organ donation information. The facility shall also provide the name, address, and telephone number of the resident's designated contact person to the hospital or emergency medical personnel.
Evidence
  1. On 01/16/26 resident #1 was complaining of stomach pain and was transported from the facility by emergency medical personnel to the hospital with the wrong identifying information due to staff #1 providing the emergency medical personnel with resident #2’s face sheet instead of resident #1’s face sheet.
  2. During an interview on 01/27/26 with staff #1, staff #1 confirmed the following occurred on 01/16/26: •Resident #1 began complaining of stomach pain and staff #2 called 911 to transport the resident to the hospital. •Staff #1 provided the emergency medical personnel with resident #2’s face sheet instead of resident #1’s face sheet. Staff #1 did not verify the information on the face sheet prior to providing the face sheet to the emergency personnel. •Staff #1 received a phone call 15 to 20 minutes later from resident #1’s family stating the family was not able to locate resident #1 at the hospital. •Staff #1 contacted the hospital and determined resident #1 was registered under resident #2’s name. Staff #1 notified the family and the hospital. •Staff #1 confirmed resident #1’s DNR, power of attorney, and current medication administration record were not provided to the emergency personnel upon their arrival and prior to transporting resident #1 to the hospital.
  3. During an interview on 01/27/26 with staff #2, staff #2 confirmed the following occurred on 01/16/26: •Staff #2 initially incorrectly identified resident #1 as resident #2 and printed out resident #2’s face sheet. Staff #2 then correctly identified resident #1 as the resident in need of emergency personnel services and printed the face sheet for resident #1. •Staff #2 requested staff #1 remove resident #1’s face sheet off the printer to provide to the emergency personnel however staff #1 provided emergency personnel with resident #2’s face sheet instead of resident #1’s face sheet. •Staff #2 confirmed staff #2 did not verify the correct face sheet was provided to the emergency personnel.
  4. Resident #1’s face sheet that was not provided to the emergency personnel contains the following information: •DNR status •List of allergies of medications and reactions: Darvon (nausea), Lisinopril (Itching, swelling of face, tongue and throat), Neruontin (Itching, swelling of face, tongue and throat) •Diagnosis to include: Hypertension (HTN), Diabetes Mellitus, Chronic kidney disease (CKD), Hard of Hearing (HOH), Gastric ulcer, Breast cancer, Bilateral knee replacement, Hysterectomy, Chronic back pain, Chronic Leg pain, Gastric bypass, hernia repair, Arthropathy, Hepatitis, Anxiety, Depression, Other abdominal pain •Emergency contact information for Power of Attorney and emergency contact
  5. Resident #1’s Individualized Service Plan (ISP) dated 01/15/26 documents the following: •Resident has difficulty communicating and receiving information. •Resident has a diagnosis of dementia and resides in the facility’s safe secure environment.
  6. Resident #1 hospital emergency department dated 01/16/26 documents (page 1) the resident was diagnosed with constipation, unspecified, constipation type, urinary tract infection without hematuria, site unspecified. The resident was discharged from the emergency department on 01/17/26.
Plan of correction
The family of residents 2 was notified of the error and informed once the hospital record was corrected. The facility also provided the hospital with the correct documentation including the resident’s face sheet, DNR status, power of attorney information, and current medication administration record (MAR). Resident #1 returned to the facility on 01/17/26 and no adverse outcome related to the documentation error was identified. Staff #1 and Staff #2 were both educated on the medical emergency policy. All Staff were educated on the medical emergency policy and procedures including Emergency transfer procedures, verification of resident identification, required documentation to accompany residents to the hospital and proper communication with EMS and hospitals. The RCD will complete random audits of emergency transfers to ensure proper documentation is provided.
January 27, 2026Complaint survey0 violations
Inspection dates
01/27/2026
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 01/27/26 at 4:18 pm to 5:10 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 01/06/2026 regarding allegations in the area(s) of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 63 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: Dinner and an observation of the safe secure unit was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the (allegation(s)/self-report) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
January 27, 2026Complaint survey0 violations
Inspection dates
01/27/2026
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 01/27/26 at 11:10 am to 12:50 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 12/30/2025 regarding allegations in the area(s) of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 63 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 0 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 4 Observations by licensing inspector: An activity, lunch, and observation of the safe secure unit was completed. Additional Comments/Discussion: The facility’s staffing schedule was reviewed An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
December 12, 2025Inspection0 violations
Inspection dates
12/12/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
An unannounced monitoring inspection was conducted. The focus of the inspection was to determine whether the provider had corrected or is in the process of correcting previously cited violations in the areas of standards referenced above. This inspection yielded no violations of applicable laws or regulations.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
December 3, 2025Complaint survey2 violations
Inspection dates
12/03/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 12/03/2025 from 12:00 pm to 4:55 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 11/07/2025 and 11/12/2025 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 71 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 2 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of the medication carts and the safe secure environment was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-680-I
Based on the record review and staff interview the facility failed to ensure the Medication Administration Record (MAR) should include: For as needed (PRN) medication symptoms for which medication was given.
Evidence
  1. The record for resident #1 contains a physician order dated 03/19/25 that includes the following: •Lorazepam 0.5mg tablet, take one table by mouth twice a day as needed for agitation/distress/tearful. •Acetaminophen 500mg tablet, take one tablet by mouth twice a day as needed for pain. •Quetiapine 25mg tablet, take one tablet by mouth once a day as needed for agitation.
  2. Resident #1’s August and September 2025 MARs documents Lorazepam 0.5mg, Acetaminophen 500mg, and Quetiapine 25mg was given as a PRN, however the MARs does not document the symptoms for which the medications was given or the reason why the medications was given on the following dates: •Lorazepam 0.5mg given on: 08/04/25, 08/06/25, 08/10/25, 08/11/25, 08/24/25, 09/02/25, 09/03/25, 09/22/25, 09/26/2025 09/27/25 •Acetaminophen 500mg given on: 08/03/25, 08/09/25, 08/10/25, 08/17/25, 08/24/25, 09/09/25, 09/14/25, 09/24/25, 09/26/25, 09/28/25, 10/30/25, 11/27/25, 11/30/25 •Quetiapine 25mg given on: 08/10/25, 08/22/25, 09/05/25, 09/10/25, 10/14/25
  3. During an interview on 12/03/25 with staff #2, staff #2 reviewed the MARs for resident #1 and confirmed the MARs did not contain a reason of why PRN medications were given.
Plan of correction
What Has Been Done to Correct? The Medication Administration Records (MARs) for Resident #1 were reviewed in detail. Nursing leadership provided immediate re-education to the staff responsible for medication administration regarding proper PRN documentation requirements, including the need to clearly document: The specific symptoms or behavior prompting PRN use The clinical reason the medication was administered Current MAR documentation practices for Resident #1 were corrected to ensure all PRN medications administered include the required reason/symptom going forward. How Will Recurrence Be Prevented? The Resident Care Director or designee will review documentation of PRN medication administration to ensure the reason for administration is accurately documented. Results will be reviewed during the Quality Assurance (QA) meeting. Person Responsible: RCD/ARCD
22VAC40-73-680-D
Based on the record review and staff interview the facility failed to ensure medication shall be administered in accordance with the physician’s or other prescriber’s instructions:
Evidence
  1. The record for resident #1 contains the following: •a physician order dated 09/29/25 to discontinue Lorazepam. •September 2025 MAR includes a stop date of 09/30/25 to discontinue Lorazepam 0.5mg PRN. Resident #1’s controlled medication count sheet documents the resident was administered Lorazepam 0.5mg as a PRN on 11/06/25.
  2. During an interview on 12/03/25 with staff #1, staff #1 confirmed Lorazepam was discontinued for resident #1 as of 09/30/25 and a new order for Lorazepam has not been prescribed for the resident. Staff #1 confirmed the controlled substance count sheets documents the resident was administered Lorazepam on 11/06/25.
Plan of correction
What Has Been Done to Correct? Resident #1 was immediately reviewed upon identification of the concern. The Lorazepam order had been discontinued effective 09/30/25 and order obtained. The resident’s medication record and controlled substance count sheets were reconciled to ensure no further administration of discontinued medications. Nursing leadership reinforced the discontinued status of Lorazepam with all medication-administration staff, and the medication was verified as no longer available for administration. Nursing staff were re-educated on proper medication administration practices, including verification of active orders prior to administration and the importance of honoring discontinue dates. The Resident Care Director or designee will run a report of all PRN medications to ensure there is an active physician order in place How Will Recurrence Be Prevented? The Resident Care Director or designee will review all physician orders discontinuing a medication, ensure the medication is promptly removed from the medication cart, and destroyed in accordance with policy and procedure within a timely manner. Person Responsible: RCD/ARCD or designee
December 2, 2025Inspection7 violations
Inspection dates
12/02/2025, 12/03/2025,12/12/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT22VAC40-80 THE LICENSE22VAC40-80 THE LICENSING PROCESS
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced renewal inspection took place on 12/02/2025 from 8:35 a.m. to 4:24 p.m. and 12/03/2025 from 9:38 am to 12:00pm and 12/12/2025 from 12:25 pm to 12:40 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 71 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 6 Number of staff records reviewed: 4 Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 5 Observations by licensing inspector: Breakfast, Lunch and an activity were observed. A medication pass observation was completed for three residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication carts, fire inspection report, health inspection report, and a staffing schedule. Water temperature was measured, and call bell system was monitored. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-450-A
Based on the record review and staff interview the facility failed to ensure the preliminary plan of care shall be signed by the resident or his legal guardian.
Evidence
  1. Resident #1’s preliminary plan of care dated 10/24/25 is not signed and dated by the resident or his legal guardian.
  2. Staff # 5 confirmed the preliminary plan of care was not signed by the resident or legal guardian.
Plan of correction
What Has Been Done to Correct? Resident #1’s preliminary plan of care will be reviewed with the resident and/or legal guardian. The preliminary plan of care will be signed and dated by the resident or legal guardian immediately upon review. Documentation of the signed plan of care will be placed in Resident #1’s clinical record. How Will Recurrence Be Prevented? All new admissions within the past 60 days will be audited to ensure documentation compliance and all ISPs are signed and dated appropriately. Person Responsible: RCD/ED
22VAC40-73-450-C
Based on the record review and staff interview the facility failed to ensure the comprehensive individualized service plan (ISP) shall be completed within 30 days after admission.
Evidence
  1. The record for resident #1, admission date 10/24/25, contains a preliminary plan of care dated 10/24/25. The resident’s record does not contain a comprehensive ISP.
  2. Upon request, and during an interview on 12/02/25 with staff #5, staff #5 confirmed a comprehensive ISP was not completed for resident #1 as of 12/02/25.
Plan of correction
What Has Been Done to Correct? The comprehensive individualized service plan (ISP) for Resident #1 will be completed immediately by the interdisciplinary team. The ISP will reflect the residents’ assessed needs, preferences, and required services. The completed ISP will be reviewed with the resident and/or legal guardian and placed in the resident’s clinical record. How Will Recurrence Be Prevented? The Resident Care Director or designee will review all new admissions to ensure comprehensive ISPs are completed within 30 days of move in. Person Responsible: RCD/ED
22VAC40-73-260-A
Based on the staff record review and staff interview the facility to ensure each direct care staff member shall maintain current certification in first aid.
Evidence
  1. Staff # 3’s first aid certificate dated 11/17/23 documents a valid period of 2 years. The record for staff #3 does not contain a current certification in first aid.
  2. Staff # 4’s first aid certificate dated 10/14/23 documents a validity period of 2 years. The record for staff #4 does not contain a current certification in first aid.
  3. Upon request, and during an interview on 12/02/25 with staff #7, staff #7 was not able to provide evidence of a current certification in first aid for staff #3 and staff #4.
Plan of correction
What Has Been Done to Correct? Staff #3 and Staff #4 completed first aid certification training, and copies of their current certifications were obtained and placed in their personnel files. Audited was completed by BOM to ensure all direct staff members have current proof of first aid certifications in their files. The facility implemented a centralized tracking system to monitor expiration dates for required certifications, including first aid. How Will Recurrence Be Prevented? The BOM or designee is responsible for reviewing certification expiration dates monthly. Person Responsible: BOM/ED
22VAC40-90-40-C
Based on the criminal record report review and staff interview the facility failed to ensure any person required to obtain a criminal history report shall be ineligible for employment if the report contains convictions of barrier crimes.
Evidence
  1. Staff #2’s (hire date 8/19/25) criminal record report dated 07/21/25, contains a barrier crime conviction (18.2-57) dated 09/03/24.
  2. During an interview on 12/02/25 with staff #7, staff #7 confirmed staff #2 is employed with the facility as of 12/02/25 and the criminal record for staff #2 includes a conviction of (18.2-57).
Plan of correction
What Has Been Done to Correct? The facility immediately reviewed the personnel file for Staff #3 and staff #3 was placed on suspension until criminal record was received. A criminal history report was obtained for Staff #3. The report was reviewed by the Administrator and/BOM and placed in Staff #3’s personnel file. Staff #3 was permitted to continue employment only after verification that the criminal history report met regulatory requirements. An audit was completed by BOM/ED of all personnel files for compliance. How Will Recurrence Be Prevented The BOM or the designated is responsible for tracking and obtaining criminal history reports. ED will review every criminal history report pre-employment. Person Responsible: BOM/ED
22VAC40-90-40-B
Based on the record review and staff interview the facility failed to ensure the criminal history report shall be obtained within 30 days of employment for each employee.
Evidence
  1. The record for staff #3, hire date 06/07/21, does not contain a criminal record report.
  2. Upon request, and during an interview on 12/02/25 with staff #7, staff #7 was not able to provide a criminal record report for staff #3.
Plan of correction
What Has Been Done to Correct? The facility immediately reviewed the personnel file for Staff #3 and staff #3 was placed on suspension until criminal record was received. A criminal history report was obtained for Staff #3. The report was reviewed by the Administrator and/BOM and placed in Staff #3’s personnel file. Staff #3 was permitted to continue employment only after verification that the criminal history report met regulatory requirements. An audit was completed by BOM/ED of all personnel files for compliance. How Will Recurrence Be Prevented? The BOM or the designated is responsible for tracking and obtaining criminal history reports. ED will review every criminal history report pre-employment. Person Responsible: BOM/ED
22VAC40-73-660-A-1
Based on observation and staff interview the facility failed to ensure medications shall be stored in a manner consistent with current standards of practice. The storage area shall be locked. 1. During a tour of the facility on 12/02/25 at 8:44 am, The Licensing Inspector (LI) observed the medication cart to be unlocked and unstaffed. 2. During an interview on 12/02/25, with staff # 4, staff #4 confirmed the medication cart was unlocked and unstaffed at the time of 8:44 am. Staff #4 confirmed staff #4 left the medication cart unlocked while staff #4 was in a resident’s room.
Plan of correction
What Has Been Done to Correct? Staff#4 received in-serviced on locking med cart. In- service was conducted with all MedTech on proper practice of locking med cart. How Will Recurrence Be Prevented? RCD or designee will conduct random observations of med carts to ensure all carts are secured when unattended. Person Responsible: RCD or designee
22VAC40-73-640-A
Based on the record review and staff interview the facility failed to ensure the facility shall implement a written plan for medication management to include: Methods to ensure that each resident's prescription medications and any over- the- counter drugs and supplements ordered for the resident are filled and refilled in a timely manner to avoid missed dosages.
Evidence
  1. The facility’s medication management plan dated January 2024 includes the following procedures for processing orders for new medications: • Place the new order on the MAR • Sign off on the order with name, date, and signature • New orders will be transcribed within 24 hours of receipt • Fax the order to the pharmacy or request from family as appropriate to get the prescription filled.
  2. The record for resident #2 contains a physician order dated 11/13/25 that includes the following instructions: • Start Metformin 1000mg by mouth twice a day for Diabetes Mellitus Type 2 • Potassium Chloride 20 MEQ ER tab give 20 MEQ tab by mouth twice a day with food for hypokalemia • Cholecalciferol 50,000 Unit Cap; take one cap by mouth once a week for Vitamin D. deficiency. Resident #2’s November and December 2025 Medication Administration Record (MAR) does not include the following medications: Metformin 1000mg by mouth twice a day, Potassium Chloride 20 MEQ twice a day, and Cholecalciferol 50,000 once a week.
  3. During an interview on 12/02/25 with staff #5, staff #5 confirmed resident #2’s physician order dated 11/13/25 to start Metformin, Potassium Chloride, and Cholecalciferol were not sent to the pharmacy to get the prescription filled. Staff #5 confirmed as of 12/02/25 resident #2 has not received the medications according to the physician order dated 11/13/25.
Plan of correction
What Has Been Done to Correct? The physician orders dated 11/13/25 for Resident #2 (Metformin 1000 mg twice daily, Potassium Chloride 20 mEq twice daily, and Cholecalciferol 50,000 units weekly) will be immediately reviewed. The orders will be transmitted to the pharmacy without delay, and confirmation of receipt will be obtained. Once medications are received, they will be transcribed accurately onto the Medication Administration Record (MAR) and administered per physician order. The resident will be monitored for therapeutic response and any adverse effects, and the physician will be notified as appropriate. Documentation of actions taken will be placed in Resident #2’s clinical record. How Will Recurrence Be Prevented? The Resident Care Director or designee will review all physician orders to ensure orders are transmitted to the pharmacy promptly medications are transcribed as written, medications arrive at the community in a timely manner, and medication administration is accurately documented on the Medication Administration Record Person Responsible: RCD/ARCD
October 15, 2025Inspection3 violations
Inspection dates
10/15/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 10/15/25 from 9:42 am to 1:20 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-report was received by VDSS Division of Licensing on 09/13/25 regarding allegations in the area(s) of: Personnel Number of residents present at the facility at the beginning of the inspection: 63 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 1 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of Lunch was completed and observation in the safe secure environment. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the (complaint(s)/self-report) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-1090-A
Based on the record review and staff interview the facility failed to ensure prior to a resident’s admission to a safe, secure environment, the resident shall have been assessed by an independent clinical psychologist licensed to practice in the Commonwealth or by an independent physician as having a serious cognitive impairment due to a primary psychiatric diagnosis of dementia with an inability to recognize danger or protect his own safety and welfare.
Evidence
  1. Resident #1’s, (admitted to safe secure environment on 05/07/25) assessment for serious cognitive impairment dated 05/07/25 documents a response of “No” for the question, Is the Individual named above unable to recognize danger or protect his/her own safety and welfare.
  2. During an interview on 10/15/25 with staff #4, staff #4 confirmed resident #1’s assessment for serious cognitive impairment did not document the resident had an inability to recognize danger or protect her own safety prior to the resident’s admission to the safe secure environment on 05/07/25.
Plan of correction
Corrective action taken for the resident(s) identified: Resident #1’s cognitive assessment was reviewed and will be updated by an independent qualified practitioner to ensure compliance with admission criteria. A complete audit of all residents currently housed in a safe, secure environment will be completed by 1-09-2026 to ensure proper documentation of inability to recognize danger or protect personal safety. Monitoring to ensure ongoing compliance: The Administrator or designee will review every secure unit admission packet before admission approval.
22VAC40-73-1100-A
Based on the record review and staff interview the facility failed to ensure prior to placing a resident with a serious cognitive impairment due to a primary psychiatric diagnosis of dementia in a safe, secure environment, the facility shall obtain the written approval of one of the following persons, in the following order of priority as listed in this subsection.
Evidence
  1. Resident #1’s approval for placement in the special care unit form does not include documentation of approval from one of the required persons (relative, guardian, legal representative, relative, or independent physician).
  2. Upon request, and during an interview on 10/15/25 with staff #4, staff #4 was not able to provide documentation of written approval from one of the required persons prior to resident #1’s admission to the safe secure environment on 05/07/25.
Plan of correction
Corrective action taken for the residents identified: Written approval from Resident #1’s appropriate representative will be obtained and added to the resident’s file. An audit of all currently admitted secure-unit residents will be completed by 1/9/2026. Any missing approval documentation was immediately obtained and added to resident records. Monitoring to ensure ongoing compliance: The Administrator or designee will review every secure unit admission packet before admission approval to prevent the risk of re-occurrence.
22VAC40-73-110-1
Based on the incident report review and staff interview the facility failed to ensure all staff shall be considerate and respectful of the rights, dignity, and sensitivities of persons who are aged or inform or who have disabilities.
Evidence
  1. Resident #1’s incident report dated 09/13/25 documents the following incident that occurred on 09/12/25: Staff #1 notified staff#2 of alleged verbal abuse by staff #3 towards resident #1. 2.Staff #4 sent an email to the Licensing Inspector (LI) on 09/15/25 that contains the following information: Staff #1 stated that resident #1 had hit staff #3, which at that point, staff #3 was heard telling resident #1 "if you hit me again, I'm going to break your arm".
  2. Resident #1’s final incident report dated 9/19/25 documents the following: • “After an internal investigation we found that the allegation was substantiated during staff interviews.” • Staff #3 was terminated on 09/18/25 at the conclusion of the investigation.
Plan of correction
Corrective action taken for the resident(s) identified: Resident #1’s cognitive assessment was reviewed and will be updated by an independent qualified practitioner to ensure compliance with admission criteria. Staff #3 was immediately removed from resident care duties during the investigation and terminated on 09/18/25 upon substantiation of the allegation. Monitoring to ensure ongoing compliance: The facility will re-educate all staff on resident rights, abuse prevention, de-escalation techniques, and professional communication, with emphasis on zero tolerance for abuse (verbal, physical, or emotional).
October 15, 2025Complaint survey1 violation
Inspection dates
10/15/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 10/15/2025 from 9:42 am to 1:20 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 09/16/2025 regarding allegations in the area(s) of: Staffing and Supervision, Residents and Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 63 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: The facility staffing schedule, and daily assignment sheets were reviewed. Lunch and an activity was observed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations: areas of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-450-A
Based on the record review and staff interview the facility failed to ensure on or within seven days prior to the day of admission, a preliminary plan of care shall be developed to address the basic needs of the resident that adequately protects his health, safety, and welfare.
Evidence
  1. The record for resident #1, admitted 05/28/2025, does not contain a preliminary plan of care completed on or within seven days prior to admission nor a comprehensive individualized service plan completed on the day of admission. The preliminary plan of care in the resident’s record is dated as completed on 04/25/25.
  2. Upon request and during an interview on 10/15/25 with staff #2, staff #2 was not able to provide a preliminary plan of care completed on or within 7 days prior to resident #1’s admission date of 05/28/25 nor a comprehensive individualized services plan completed on the day of admission. Staff #2 confirmed the preliminary plan of care for resident #1 is dated as completed on 4/25/25, more than 7 days prior to the resident’s admission.
Plan of correction
Corrective action taken for the residents identified: The Facility Administrator and Resident Care Coordinator reviewed Resident #1’s record. A comprehensive individualized service plan was completed immediately upon identification of the missing documentation on 10/15/2025. Resident #1’s care needs were reassessed, and the service plan was updated to ensure all needs are addressed and the resident’s health, safety, and welfare are fully protected. Resident #1 no longer resides in community. A full audit of all resident records admitted within the past 90 days was conducted to verify that preliminary plans of care were completed on or within seven days prior to admission and that individualized service plans were completed on the day of admission. No additional residents were found to have missed or late preliminary care plans. Monitoring to ensure ongoing compliance: Administrator or RCD will conduct a complete audit of the medical chart and business file to ensure all documentation is present and completed to ensure compliance as per state regulations. Audit findings will be reviewed in monthly QA meetings.
August 20, 2025Complaint survey1 violation
Inspection dates
08/20/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 08/20/2025 from 9:03 am to 3:40 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 08/16/2025 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 67 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 0 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 3 Observations by licensing inspector: An observation of lunch was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the (allegation(s) of non-compliance with standard(s) or law. However, violation(s) not related to the complaints but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-320-A
Based on the record review and staff interview the facility failed to ensure the physical examination shall contain the following: A statement that the individual does not have any of the conditions or care needs prohibited by 22VAC40-73-310 H.
Evidence
  1. The record for resident #3, admission date of 06/13/25, contains a physical examination dated 06/06/25 that documents yes, the resident requires continuous licensed nursing care.
  2. During an interview on 08/20/25 with staff #1, staff #1 confirmed the physical exam dated 06/06/25 for resident #3 documents yes, the resident requires continuous licensed nursing care.
Plan of correction
Corrective action taken for the residents identified: The Administrator and Resident Care Coordinator reviewed Resident #3’s physical examination dated 06/06/2025. Resident #3 no longer resides in the community. Audits regarding the prohibited conditions will be conducted to ensure compliance for all current memory care residents and corrected by 12/31/25. Audits will be reviewed during monthly Quality Assurance meetings. Monitoring to ensure ongoing compliance: The Administrator will audit all new admissions prior to admission approval to ensure physical examinations contain the required statement regarding prohibited conditions. Audits will be reviewed during monthly Quality Assurance meetings.
August 7, 2025Complaint survey5 violations
Inspection dates
08/07/2025, 08/20/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Dates of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 08/07/2025 from 10:17 am. to 5:30 pm and 08/20/25 from 9:03 am to 3:40 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 07/25/2025 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 67 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 5 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 5 Observations by licensing inspector: An observation of breakfast and four medication pass observations was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. However, violation(s) not related to the complaint but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s). Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of these inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Refer to General Procedures and Information for Licensure, 22VAC40-80-260-B for information on requesting a problem solving conference. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-450-E
Based on the record review the facility failed to ensure the Individualized Service Plan (ISP) shall be signed by the person who developed the plan and by the resident or his legal guardian.
Evidence
  1. Resident #1’s ISP dated 08/06/24 was not signed by the person who developed the plan nor by the resident or the legal guardian. Photographic evidence is available.
  2. Resident #2’s ISP dated 07/01/25 does not include the signature of the resident or the legal guardian. Photographic evidence is available.
Plan of correction
What has been done to correct? • Resident #1 no longer resides in the community. • All ISPs have been audited for missing signatures. Missing signatures obtained or documents re-issued for completion where appropriate. How will recurrence be prevented? • Monthly ISP audits implemented. • ISPs cannot be finalized without required signatures from preparer and resident/guardian. Responsible Party Resident Care Director; Executive Director Completion Date Immediate and ongoing
22VAC40-73-450-F
Based on the record review and staff interview the facility failed to ensure the ISP shall be reviewed and updated at least once every 12 months and as needed for a significant change in a resident’s condition.
Evidence
  1. Resident #1’s ISP dated 08/06/24 does not include a review and update to identify the needs for the resident’s diagnosis of obstructive sleep apnea and use of a CPAP according to a physician note dated 5/22/25. Photographic evidence is available.
  2. During an interview on 08/07/25 with staff #1, staff #1 confirmed resident #1’s ISP was not reviewed and updated to include the resident’s needs for Obstructive Sleep Apnea and use of a CPAP.
  3. Resident #2’s progress note and hospice plan of care dated 07/25/25 documents the resident began to receive hospice services on 7/25/25. The resident’s ISP dated 07/01/25 does not include a review and update to include the resident’s hospice care needs. Photographic evidence is available.
Plan of correction
What has been done to correct? • Resident #1 no longer resides in the community. • Resident #2 no longer resides in the community. • In service was completed with RCD and ARCD on completion and updating ISP. How will reoccurrence be prevented? The RCD and ARCD will complete monthly audits to ensure timely ISP updates as with previous violations POC. Responsible Party Resident Care Director; Assistant Resident Care Director Completion Date Immediate and ongoing
22VAC40-73-680-E
Based on the record review and staff interview the facility failed to ensure medical procedures or treatments ordered by a physician or other prescriber shall be provided according to his instructions and documented. The documentation shall be maintained in the resident’s record. 1. The record for resident #1 contains a physician order dated 01/03/25 to record monthly and weekly weights and the physician is to be called if weight is increased by more than 3 pounds. Photographic
Evidence
  1. is available.
  2. Resident #1’s May, June, and July 2025 MAR includes instructions to call the cardiologist if the resident weight is over 202.4 and the MARs documents the following: • The MAR documents scale issues or scale broken on the dates of 06/04/25, 06/05/25, 06/11/25, and 06/18/25 and there was no documentation of the resident’s weight being checked in the month of June. • the resident’s weight was documented on the MAR as 256 pounds on 07/02/25, • no weight documented on the scheduled day of 07/09/25, a weight of 203.1 was documented on 07/16/25, and a weight of 284.7 pounds was documented 07/23/25. Photographic evidence is available. The resident’s record did not contain documentation the physician or cardiologist was notified of the resident’s increase in weight gain on 07/02/25, 07/16/25, and 07/23/25.
Plan of correction
What has been done to correct? • Resident #1 no longer resides in the community. • Scale issues corrected and alternate scale verified. • In service provided to team members of monthly weights. Systemic Changes to Prevent Recurrence RCD/ARCD to audit and ensure all weights are entered into the EHR every month. Responsible Party Resident Care Director/ ARCD Completion Date Immediate and ongoing
22VAC40-73-200-B
Based on the record review and staff interview the facility failed to ensure direct care staff who are responsible for caring for residents with special health care needs shall only provide services within the scope of their practice and training.
Evidence
  1. During an interview on 08/12/25 with staff #2 (hire date 06/10/25), staff #2 stated that resident #1 became unresponsive on 07/24/25 and staff #2 provided CPR for at least 10 to 15 mins. until paramedics arrived and the resident remained unresponsive during the time staff #2 provided CPR to the resident.
  2. During an interview on 08/07/2025 with staff #1, staff #1 confirmed to have observed staff #2 provide CPR to resident #1 on 07/24/25 for a duration of at least 10 to 15 mins.
  3. Upon request on 08/20/25, staff #8 confirmed the record for staff #2 did not contain a certification in CPR and staff #8 was not able to provide evidence of current CPR certification for staff #2.
  4. Staff #8 emailed the Licensing Inspector (LI) on 08/26/2025 and provided a CPR certificate of completion for staff #2 with an effective date of 08/22/25, however evidence of staff #2 being certified in CPR on or prior to the day of 07/24/25 was not provided. Photographic evidence is available.
Plan of correction
What has been done to correct? • Audit of all CPR certifications completed by BOM/ED. • Staff without valid certification removed from clinical duties until compliance verified. • Staff #2 no longer employed. How will recurrence be prevented? • Creation of CPR certification tracking log maintained by Business Office Manager and reviewed and updated monthly. Responsible Party Business Office Manager/ED Completion Date Immediate and ongoing
22VAC40-73-70-D
Based on email records, the incident report review, and staff interview the facility failed to ensure the facility shall submit to the regional licensing office amendments to the written report when circumstances require, such as when substantial additional actions are taken, when significant new information becomes available, or there is a resolution of the incident after submission of the report.
Evidence
  1. The facility emailed an initial incident report to the Licensing Inspector (LI) on 07/25/25 reporting resident #1 was sent to the emergency department on 07/24/25 due to a change in medical condition. Photographic evidence is available.
  2. During an interview on 08/07/2025 with staff #1, staff #1 stated the resident was sent to the emergency department on 07/24/25 due to having difficulty breathing. Staff #1 stated on 07/25/25 resident #1’s family member called the facility on 07/25/25 to notify staff of resident #1’s death that occurred on 07/25/25 during the resident’s hospital stay.
  3. A final incident report emailed to the LI on 08/02/2025 did not include information regarding the resident’s death and includes the following: • Resident was admitted for further evaluation. Resident will be evaluated prior to returning to the facility and ISP will be updated. Photographic evidence is available.
  4. During an interview on 08/07/2025 with staff #7, staff #7 confirmed the facility’s final incident report emailed to the LI on 08/02/2025 did not include significant new information to include the resident’s death on 07/25/25.
  5. The facility’s incident reporting policy dated 02/2025 includes the following: Any additional information or amendments to written reports will be submitted to licensing, including but not limited to when significant new information becomes available. Photographic evidence is available.
Plan of correction
What has been done to correct? • The Executive Director and RCD have completed an audit of all incident reports for the last 30 days. • All pending reports were reviewed for accuracy. How will recurrence be prevented? • Implementation of an Incident Report Finalization reviewed by RVP of Clinical Services requiring confirmation of outcome, amendments, and death notifications prior to submission. • Mandatory staff retraining on incident reporting requirements with RCD and ARCD. Responsible Party Executive Director/RCD/ARCD Completion Date Immediate and ongoing
July 9, 2025Complaint survey1 violation
Inspection dates
07/09/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 07/09/2025 from 11:56 am to 1:50 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 06/27/2025 regarding allegations in the area(s) of: Admission retention, Staffing and Supervision, and discharge of Residents and Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 63 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: The facility staffing schedule, and discharge policy and procedure were reviewed. Residents were observed in the common areas and participating in an activity. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. However, violation(s) not related to the complaints but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-380-B
Based on the record review and staff interview the facility failed to ensure the personal and social information required in subsection A of this section shall be placed in the person’s record and kept current.
Evidence
  1. The record for resident #1, admission date 04/29/22, contains a personal/social data sheet completed at admission that documents the name of a legal representative. The record for resident #1 did not contain copies of legal documents obtained at admission that show proof of the person listed on the personal/social date sheet as a legal representative authorized to act on behalf of the resident.
  2. The record for resident #1 contains the following: a) a residential agreement signed and dated 04/28/22 by a person documented on the residential agreement as the resident’s power of attorney. b) a face sheet dated 06/26/2025 that documents the names of two people listed as the power of attorney (POA) for resident #1. The record for resident #1 did not contain legal documents that show proof of a power of attorney for resident #1.
  3. Upon request, and during an interview on 07/09/2025 with staff #1. Staff #1 was not able to locate legal documents that show proof of resident #1 having a legal representative and a power of attorney at admission nor a current legal document showing proof of a power of attorney for resident #1.
  4. Upon request, and during an interview on 07/21/25 with staff #2, staff #2 was not able to locate documents in resident’s #1 record nor at the facility that showed current proof of a power of attorney for resident #1.
Plan of correction
Resident is no longer a resident of the community. An audit will be done on all current residents to ensure compliance. The staff will ensure that if someone signs as a POA that they will obtain a copy and keep it in the resident's record. ED. BOM
June 12, 2025Complaint survey2 violations
Inspection dates
06/12/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 06/12/2025 from 7:53 am. to 11:50 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 06/02/2025 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 70 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 3 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of breakfast and four medication pass observations was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the (allegation(s) of non-compliance with standard(s) or law. However, violation(s) not related to the complaints but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-660-A
Based on observation and staff interview the facility failed to ensure medications shall be stored in a manner consistent with current standards of practice and the storage area shall be locked.
Evidence
  1. During a tour of the facility on 06/12/2025 at 8:07 am, The Licensing Inspector (LI) observed the medication cart located on the 2nd Floor to be unlocked and unstaffed.
  2. Upon the LI observation on 06/12/25 at 8:07 am of the unlocked and unstaffed medication cart. The LI located staff #4, and staff #4 confirmed the medication cart to be unstaffed and unlocked.
Plan of correction
-Registered Medication Aides will be educated by the Resident Care Director/designee to ensure that medication carts are appropriately locked when not in use by medication staff. -Moving forward, the RCD/designee will complete regular, random audits of medication carts to assure appropriately secured when not in use by medication staff. Date to be corrected: 7/15/2025
22VAC40-73-1130-A
Based on observation and staff interview the facility failed to ensure except during night hours, when 20 or fewer residents are present, at least two direct care staff members shall be awake and on duty at all times in each special care unit who shall be responsible for the care and supervision of the residents. For every additional 10 residents, or portion thereof, at least one more direct care staff member shall be awake and on duty in the unit.
Evidence
  1. During an observation of the safe secure unit on 06/12/25 at 7:55 am, the LI observed only two direct care staff members (staff #1 and staff #7) on duty in the safe secure unit during the timeframe of 7:55 am through 8:25 am. Staff #9 arrived to work in the safe secure unit at 8:25 am. The facility’s census documents a total of 29 residents located in the safe secure unit on the day of 06/12/25.
  2. During an interview on 06/12/25 with staff #1. Staff #1 confirmed staff #1 and staff #7 to be the only two direct care staff working in the safe secure unit at the time of 7:55 am and at the start of the 7:00am shift on 06/12/25. Staff #1 confirmed a census of 29 residents to be residing in the safe secure unit.
  3. During an interview on 06/12/25 with staff #7. Staff #7 confirmed staff #7 and staff #1 to be the only two direct care staff working in the safe secure unit at the time of 7:55 am and at the start of the 7:00am shift on 06/12/25.
Plan of correction
-Current staff will be educated by the Executive Director and Resident Care Director/designee on proper staffing of special care unit to assure that the unit is appropriately staffed per regulatory standards. -A comprehensive audit of the monthly staffing schedule will be conducted by the Resident Care Director/designee to ensure compliance with standards. Daily staff assignment sheets will be monitored and updated by the RCD/designee and designated direct care staff person in charge to assure special care unit is appropriately staffed for each shift. - Moving forward, the RCD/designee will review, and update as appropriate, the daily staff assignment sheets to assure that the special care unit is staffed, on each shift, to meet regulatory standards Date to be corrected: 7/24/25
May 1, 2025Complaint survey2 violations
Inspection dates
05/01/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 05/01/2025 from 8:02 a.m. to 3:25 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 04/04/25, 04/14/25, and 04/29/25 regarding allegations in the area(s) of: Staffing and Supervision, Resident Care and Related Services, and The Safe Secure Environment. Number of residents present at the facility at the beginning of the inspection: 63 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 9 Number of staff records reviewed: 4 Number of interviews conducted with residents: 5 Number of interviews conducted with staff: 7 Observations by licensing inspector: An observation of breakfast and lunch was completed. The facility’s staffing schedule, timecard reporting, and staff training records were reviewed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations: areas of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-680-D
Based on the record review and resident interview, it was determined that the facility failed to ensure medication shall be administered in accordance with the physician’s or other prescriber’s instructions.
Evidence
  1. The record for resident #1 contains the following physician orders. A physician order dated 03/25/25 for Lorazepam, take one tablet by mouth every 6 hours for anxiety; A physician order for Trazadone dated 02/29/24, take one tablet at bedtime for sleep. Resident’s #1 April 2025 Medication Administration Record (MAR) does not include documentation the resident was administered Lorazepam, and Trazadone at the scheduled time of 11:00 pm on 04/26/2025.
  2. During an interview on 05/01/24 with resident #1, resident #1 stated resident #1 did not receive Lorazepam and Trazadone as prescribed nor as scheduled at 11:00 pm on 04/26/25.
Plan of correction
-Registered Medication Aides will be educated by the Resident Care Director/designee to ensure that medication is administered in accordance with the physician’s or other prescriber’s instructions. -A comprehensive audit of current physician orders will be conducted by the Resident Care Director/designee to ensure compliance with standards. - Southern Pharmacy Services will conduct MAR to cart audit of physician order compliance. Date to be corrected: 6/30/25
22VAC40-73-680-I
Based on the record review the facility failed to ensure the MAR shall include: any medication errors or omissions, date and time given and initials of direct care staff administering the medication.
Evidence
  1. Resident’s #1 April 2025 MAR does not include staff initials, and/or reason for omissions for Lorazepam and Trazadone scheduled at 11:00pm on 04/07/25, 04/26/25, and 04/27/25.
Plan of correction
-Registered Medication Aides will be educated by the Resident Care Director/designee to ensure that the MAR shall include: any medication errors or omissions, date and time given and initials of direct care staff administering the medication. -A comprehensive audit of any errors or omissions will be conducted by the Resident Care Director/designee to ensure compliance with standards. - RCD/designee will conduct random error/omission audits x3 months of physician order compliance. Date to be corrected: 7/31/25
March 24, 2025Complaint survey2 violations
Inspection dates
03/24/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
A complaint was received by VDSS Division of Licensing on 02/20/2025 and 03/03/2025 regarding allegations in the area(s) of: Staffing and Supervision and Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 63 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 3 Observations by licensing inspector: The facility staffing schedule, staffing plan, and time card reporting was reviewed. Lunch and an activity was observed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the (allegation(s) of non-compliance with standard(s) or law. However, violation(s) not related to the complaints but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-310-H
Based on the record review and staff interview the facility failed to ensure in accordance with 63.2-1805 D of the Code of Virginia, assisted living facilities shall not admit or retain individuals with any of the following conditions or care needs: Dermal ulcers III and IV except those stage III ulcers that are determined by an independent physician to be healing. 1. The record for resident #1 contains the following skilled nursing notes that documents the resident received treatment on the following dates for a “sacral ulcer Stage III” 01/29/25, 02/03/25, 03/05/25, 03/19/25, and 03/26/25. The resident’s record did not contain documentation the resident’s sacral ulcer stage III was determined by an independent physician to be healing. 2. During an interview with staff #1, on 03/24/25, staff #1 was not able to provide documentation that resident’s #1 sacral ulcer stage III was determined by an independent physician to be healing. Staff #1.
Plan of correction
Executive Director/Resident Care Director/designee will be educated on admission and retention of individuals with any of the following conditions or care needs: Dermal ulcers III and IV except those stage III ulcers that are determined by an independent physician to be healing A comprehensive audit of current wounds will be conducted to ensure compliance with wound progression, documentation, and independent physician consultations. ED/RCD/designee will conduct random audits monthly x3 for compliance with wound progression, documentation, and independent physician consultations. Date to be corrected: 7/31/25
22VAC40-73-660-A
Based on observation and staff interview it was determined that the facility failed to ensure medications shall be stored in a manner consistent with current standards of practice and the storage area shall be locked.
Evidence
  1. During a tour of the facility on 03/24/2025 at 10:45 a.m., the medication cart located on the 2nd Floor was observed to be unlocked and unstaffed.
  2. Staff #2 acknowledged leaving the medication cart unlocked and unstaffed.
Plan of correction
Registered Medication Aides will be educated by the Resident Care Director/designee to ensure medications are stored in a manner consistent with current standards of practice and the storage area shall be locked. A comprehensive audit of current med storage will be conducted by the Resident Care Director/designee to ensure compliance with standards. RCD/designee will conduct random medication cart audits x3 months of medication storage compliance. Date to be corrected: 7/31/25
January 28, 2025Complaint survey2 violations
Inspection dates
01/28/2025
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUNDS22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 01/28/2025 from 9:57 a.m. to 1:20 p.m. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 01/13/2025 and 01/17/2025 regarding allegations in the area(s) of: Staffing and Supervision and Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 69 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 2 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 3 Observations by licensing inspector: The facility staffing schedule was reviewed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations: area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-460-A
Based on the record review and staff interview the facility failed to ensure the facility shall assume general responsibility for the health, safety, and well-being of the residents.
Evidence
  1. On 01/11/25, while staff #1 was attempting to transfer resident #1 from bed to wheelchair, resident # #1 fell towards the bed and sustained a skin tear.” Resident’s #1 went to the hospital because of this fall.
  2. Resident's #1 hospital discharge summary dated 1/16/25 documents the following: “patient to the hospital for multiple rib fractures. Occurred at Lee Hall manage staff member attempted to make her stand. Patient is admitted for pain control, PT/OT.”
  3. Resident’s #1 hospital discharge summary dated 01/16/25 documents the following: Closed fracture of multiple ribs of left side initial encounter. Occurred when Leigh Hall staff member attempted to make her stand up after she refused to get out of bed (per facility to EMS). Injuries include scalp contusion, left dorsal hand skin tear (repaired with dermabond) and left ribs 7, 8,9 fractures.”
  4. Resident’s #1 ISP dated 01/03/2025 documents the following: “Resident requires 2-person assistance. Resident requires hands on assistance by staff member(s) with all areas of care and transfers.”
  5. During an interview on 01/28/25 with staff #1, staff #1 stated while attempting to transfer resident #1 on 01/11/25 from the bed to the wheelchair, resident #1’s upper body fell back on the bed. Staff #1 stated that staff #1 was the only staff person assisting the resident with the transfer.
Plan of correction
•All staff will be educated to ensure that the facility assumes general responsibility for the health, safety, and well-being of the residents. •A comprehensive safety audit will be conducted to ensure compliance with the health, safety, and well-being of the residents. •A rounding checklist will be implemented to verify the health, safety, and well-being of the residents. •RCD/designee will conduct random observation audits to be conducted monthly x3 months to ensure compliance. •Date to be corrected: 3/10/25
22VAC40-73-450-H
Based on the record review and staff interview the facility failed to ensure the care and services specified in the individualized service plan are provided to each resident.
Evidence
  1. On 1/11/25 resident #1 fell while being transferred from the bed to a wheelchair by staff #1. The fall resulted in juries to include multiple rib fractures, a skin tear, and a hospital stay from 01/11/25 to 01/16/25.
  2. Resident’s #1 ISP dated 01/03/2025 documents the following: “Resident requires 2-person assistance. Resident requires hands on assistance by staff member(s) with all areas of care and transfers.”
  3. During an interview on 01/28/25 with staff #1, staff #1 stated on 01/11/25 she attempted to transfer resident #1 from the bed to the wheelchair without the assistance of another staff person.
Plan of correction
•The staff member involved in the incident with resident #1 has had education completed on safe transfers with a competency completed and dementia education. •All nursing staff will go through safe transfer training. This training will be held annually and as needed. •An audit will be conducted by the RCD or designee monthly x6 months then annually to ensure all staff have received training involving safe transfers. •Date to be corrected: 3/10/2025.
November 22, 2024Complaint survey1 violation
Inspection dates
11/22/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 11/22/24 from 9:06 am to 12:07 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 11/14/2024 regarding allegations in the area(s) of: Personnel, Staffing and Supervision, and Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 73 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 3 Observations by licensing inspector: An observation of an activity in the safe secure unit was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations: area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-930-D
Based on the record review the facility failed to ensure for each resident with an inability to use the signaling device the following shall be met: a minimal frequency of daily rounds to be made; once the resident has gone to bed each evening until the resident has arisen each morning, at a minimum direct care staff shall make rounds no less than every two hours; the facility shall document the rounds that were made, which shall include the name of the resident, the date and time of the rounds, and the staff member who made the rounds.
Evidence
  1. The record for resident #1 contains an Individualized Service Plan (ISP) dated 6/20/24 that documents the following: “resident will be rounded on every two hours. Resident is unable to utilize the call bell system due to a diagnosis of dementia.” The facility’s round logs did not include documentation 2-hour rounds were completed for resident #1 on the date of 11/21/24.
  2. The record for resident #2 contains an ISP dated 8/08/24 that documents the following: “resident has a diagnosis of dementia and unable to utilize call bell system. DCS/RMA will perform 2-hour rounding’s on resident.” The facility’s round logs did not include documentation 2-hour rounds were completed for resident #2 on the following dates: 11/05/24, 11/13/24, and 11/21/24. 3.The record for resident #3 contains an ISP dated 8/08/24 that documents the following: “resident has a diagnosis of dementia and unable to utilize call bell system. DCS/RMA will complete approximately 2-hour checks.” The facility’s round logs did not include documentation 2-hour rounds were completed for resident #2 on the following dates: 11/09/24, 11/12/24, 11/13/24, and 11/21/24.
Plan of correction
· Resident Care Director/designee will be educated on ensuring that each resident with an inability to use the signaling device the following shall be met: a minimal frequency of daily rounds to be made; once the resident has gone to bed each evening until the resident has arisen each morning, at a minimum direct care staff shall make rounds no less than every two hours; the facility shall document the rounds that were made, which shall include the name of the resident, the date and time of the rounds, and the staff member who made the rounds.. · A comprehensive audit of current rounding logs will be conducted to ensure compliance with Individualized Service Plans. · A rounding checklist will be implemented to verify that all required documents, including rounding logs, are completed within the required timeframe. · RCD/designee will conduct random audits to be conducted monthly x3 months of rounding logs to ensure compliance
November 12, 2024Inspection8 violations
Inspection dates
11/12/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT22VAC40-80 THE LICENSE22VAC40-80 THE LICENSING PROCESS
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced renewal inspection took place on 11/12/24 from 8:27 a.m. to 4:15 p.m. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 71 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 6 Number of staff records reviewed: 3 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 3 Observations by licensing inspector: A tour of the facility was conducted to include inside and outside building grounds. Breakfast, Lunch and an activity were observed. A medication pass observation was completed for three residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication carts, fire inspection report, health inspection report, and a staffing schedule. Water temperature was measured, and call bell system was monitored. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-450-C
Based on the record review the facility failed to ensure the comprehensive individualized plan (ISP) shall be completed with 30 days after admission and shall include the following: Description of needs and date identified based upon the Uniform Assessment Instrument (UAI)
Evidence
  1. Resident’s #1 UAI dated 5/08/24 documents the resident needs mechanical help for dressing. The resident’s ISP dated 5/08/24 does not include the mechanical help needed for dressing.
  2. Resident’s # 4 UAI dated 7/03/24 documents the resident needs mechanical help for dressing and transferring. The resident’s ISP dated 7/03/24 does not include the mechanical help needed for dressing and transferring.
Plan of correction
•Resident Care Director/designee will be educated by the Executive Director on ensuring that comprehensive individualized service plans (ISPs) are completed within 30 days after admission and include a detailed description of all identified needs and dates, based on the Uniform Assessment Instrument (UAI). •The ISPs for the residents cited in the inspection report have been updated to include the required documentation for mechanical assistance with dressing and transferring. •A review of current ISPs will be conducted to ensure they align with the needs identified in the corresponding UAIs. •RCD/designee will conduct random audits x3 months to ensure UAI and ISP align to meet identified needs.
22VAC40-73-980-H
Based on the staff interview and observation the facility failed to ensure the facility shall ensure the availability of a 96-hour supply of emergency food and drinking water. At least 48 hours of the supply muse be on site at any given time, of which the facility’s rotating stock may be used.
Evidence
  1. During the inspection on 11/12/24, the LI observed at least 12 cases of the facility’s emergency drinking water to be expired as of 02/29/24 and 03/31/24.
  2. Staff # 6 observed the water to be expired and confirmed the facility did not have available at least a 96-hour supply of emergency drinking water.
Plan of correction
•The Dining Services Director/designee will be educated on ensuring that the facility maintains a 96-hour supply of emergency food and drinking water. •The expired emergency water identified in the inspection notice has been removed and replaced with supplies to meet regulation 22VAC40-73-980-H. • The Dining Services Director/ Designee will complete a monthly audit of the emergency water supply to ensure continued compliance with regulation 22VAC40-73-980-H.
22VAC40-73-430-H-1
Based on the record review the facility failed to ensure at the time of discharge, the assisted living facility shall provide to the resident, and as appropriate, his legal representative and designated contact person a dated statement signed by the licensee or administrators the information as listed in this section.
Evidence
  1. The record for resident #6, discharged date of 5/07/24 did not contain documentation of a discharge statement.
Plan of correction
•The Executive Director/designee will be educated on ensuring that, at the time of discharge, the assisted living facility provides a dated statement signed by the licensee or administrator, containing all information required by regulation 22VAC40-73-430-H. •A review of current and recent discharge files will be conducted to ensure compliance with discharged documentation requirements. •A discharge checklist will be implemented to ensure all required documentation is completed before the resident leaves the facility.
22VAC40-90-40-B
Based on the onsite record review, the facility failed to ensure the criminal history record report was obtained on or prior to the 30th day of employment for each staff person.
Evidence
  1. The record for staff #1, hire date 02/07/23, did not contain a criminal history report completed on or prior to the 30th day of employment. Staff #1’s criminal history report is dated as completed on 11/12/24.
Plan of correction
•Business Office Manager/designee will be educated on ensuring that all employee files contain a criminal history report completed on or prior to the 30th day of employment, as required by regulation. •The criminal history report for Staff #1, as cited in the inspection notice, has been completed and added to the staff member’s file. •A comprehensive audit of current employee files will be conducted to ensure compliance with criminal history report requirements. •A hiring process checklist will be implemented to verify that all required documents, including criminal history reports, are obtained and verified within the required timeframe. • Business office manager/designee an audit will be conducted monthly x3 months of new employee files to ensure compliance with criminal history report compliance.
22VAC40-73-680-G
Based on observation the facility failed to ensure over-the-counter medication shall remain in the original container, labeled with the resident’s name.
Evidence
  1. The Licensing Inspector (LI) observed an unlabeled bottle of “Calcium 600 mg and Vitamin D3” located on the medication cart. Staff #1 stated the unlabeled bottle of Calcium 600 mg and Vitamin D3 belonged to resident #1.
Plan of correction
•RMAs will be educated by RCD/Designee on ensuring that over-the-counter medications remain in the original container, labeled with the resident’s name, as required by regulation. •The unlabeled medication identified during the inspection has been removed and replaced with a properly labeled container. •A review of all over-the-counter medications will be conducted to ensure compliance with labeling requirements. •An initial MAR-to-med-cart audit for current residents will completed monthly x 3 months then randomly to ensure compliance regulation 22VAC40-73-680-G.
22VAC40-73-680-D
Based on the record review and observation the facility failed to ensure medications shall be administered in accordance with the physician’s or other prescriber’s instructions.
Evidence
  1. The record for resident #1 contains physician orders dated 5/02/24 and 11/01/24 that includes the following medication orders: (a) “cranberry tab 450 mg, take one tablet by mouth everyday for UTI prophylaxis” (b) “calcium/Vitamin D3 600/400, take one tablet by mouth everyday for osteoporosis” (c) “B-100 complex tab, take one tablet by mouth everyday for vitamin deficiency” During the medication pass observation, staff #1 administered the following medications to resident #1: (a) cranberry tablet 500 mg (the resident’s record does not contain a physician order for cranberry tablet 500 mg). (b) Calcium 600 mg and Vitamin D3 20 mcg (the resident’s record does not contain a physician order for Calcium 600mg and Vitamin D3 20 mcg). (c) B Complex with C (the resident’s record does not contain a physician order for B Complex with C)
Plan of correction
•RMAs will be educated by the RCD/designee on ensuring that medications are administered in accordance with the physician’s or other prescriber’s instructions. •The medications for Resident #1 identified in the inspection notice have been removed and replaced with the correct dose as per the physician orders on file. •An initial MAR-to-med-cart audit for current residents will be conducted by RCD/designee to ensure medications are in accordance with physician orders. •An initial MAR-to-med-cart audit for current residents will completed monthly x 3 months then randomly to ensure compliance 22VAC40-73-680-D
22VAC40-73-350-B
Based on the onsite record review and interview, it was determined that the facility failed to ascertain, prior to admission, whether a potential resident was a registered sex offender and failed to document that this was ascertained and the date the information was obtained.
Evidence
  1. The record for resident # 4 (admitted 5/20/24) did not contain a sex offender screening completed prior to admission or at least 3 days after admission. Resident’s #4 sex offender screening is dated as completed on 11/12/24.
Plan of correction
•Sales Director/designee will be educated on ensuring that, prior to admission, it is ascertained whether a potential resident is a registered sex offender and that the date of this determination is documented. •The sex offender screening for Resident #4, as cited in the inspection notice, has been completed and added to the resident’s file. •A review of current resident files will be conducted to ensure compliance with sex offender screening requirements. •The Business Office Manager/designee will conduct monthly audits x3 months then randomly ensure compliance with 22VAC40-73-350-B.
22VAC40-73-290-B
Based on observation and staff interview the facility failed to develop and implement a procedure for posting the name of the current on-site person in charge in a place in the facility that is conspicuous to the residents and the public.
Evidence
  1. Upon arrival at the facility on 11/12/2024 at 8:27 am, the Licensing Inspector (LI) observed a posting of the Manager on Duty listed as staff #3. Staff #3 was not on site at the facility upon the LI arrival.
Plan of correction
•Current associates will be educated to ensure that the posting of the current on-site person in charge is accurate and conspicuous to the residents and the public, as required by regulation. •The incorrect posting observed during the inspection has been removed and replaced with an accurate and updated posting. •The Executive Director/designee will randomly review postings weekly x1 months to ensure ongoing compliance.
October 10, 2024Complaint survey1 violation
Inspection dates
10/10/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Technical assistance
22VAC40-73-480 Restorative, habilitative, and rehabilitative services
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 10/10/2024 from 9:15 am to 12:32 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 09/23/2024 regarding allegations in the area(s) of: Admission, Retention, and Discharge of Residents; Resident Care and Related Services; Staffing and Supervision. Number of residents present at the facility at the beginning of the inspection: 72 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 4 Observations by licensing inspector: An observation of breakfast, lunch, and an activity was completed. An observation of the safe, secure environment was completed. A review of the facility’s staffing schedule was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. However, violation(s) not related to the complaint but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-650-A
Based on the record review and staff interview the facility failed to ensure no medication shall be started, changed, or discontinued by the facility without a valid order from a physician or other prescriber.
Evidence
  1. The record for resident #1, admission date 8/30/24, contains a a physician order dated 8/26/24 that documents “discontinue use of g-tube.”
  2. Resident’s #1 Medication Administration Record (MAR) for August 2024 includes the following instructions for Lacosamide Tab 200 mg: “take one tablet per g-tube twice a day for seizures (control).” The resident’s MAR includes staff #4 initials for administering Lacosamide according to the MAR instructions “per G-tube” on the date of 8/30/24. During an interview with staff #4, staff #4 stated on the day of 8/30/24, staff #4 administered the medication, Lacosamide Tab 200mg to resident #1 by mouth and not per G tube. The record for resident #1 does not contain a verbal or written physician order dated on or before 8/30/24 that includes instructions to administer Lacosamide Tab 200 mg by mouth.
  3. The record for resident #1 contains a physician order dated 9/16/24 that includes the following: Lacosamide 200 mg tab twice per day by mouth; Discontinue Lacosamide Injection.
Plan of correction
-RCD/designee will be educated on the ensuring that no medication shall be started, changed or discontinued without a valid order from a physician or other prescriber. - over the next 30 days the RCD/RCC designee will be completing a review of new orders to ensure compliance.
September 19, 2024Complaint survey3 violations
Inspection dates
9/19/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 9/19/2024 from 9:08 am to 1:35 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 09/06/2024 regarding allegations in the area(s) of: Personnel, Staffing and Supervision, and Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 73 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 5 Number of staff records reviewed: 3 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 3 Observations by licensing inspector: An observation of lunch was completed. An observation of the safe, secure environment was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations: area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-320-A
Based on the record review the facility failed to ensure within 30 days preceding admission, a person shall have a physical examination by an independent physician. The report of such examination shall be on file at the assisted living facility and shall contain the following.
Evidence
  1. The record for resident #3, admission date of 2/01/24, contains a physical examination that documents the physical exam was completed on 12/22/23. 12/22/23 is more than 30 days prior to the resident’s admission to the facility.
Plan of correction
-RCD/designee will be educated on the ensuring within 30 days preceding admission, a person shall have a physical examination by an independent physician. - over the next 30 days the RCD/ RCC designee will be completing a review of pre-admission history and physical examinations to ensure compliance.
22VAC40-73-680-E
Based on the record review and staff interview the facility failed to ensure medical procedures or treatments ordered by a physician or other prescriber shall be provided according to his instructions and documented. The documentation shall be maintained in the resident’s record.
Evidence
  1. The record for resident #2 contains a physician order dated 9/10/24 that includes the following instructions: “reposition patient every 2 hours, apply foam dressing to bilateral hips for protections/pressure ulcer prevention.” Resident’s #2 record or medication administration record did not include documentation the resident received treatment to include repositioning every 2 hours and foam dressing according to the physician order dated 9/10/24.
  2. Staff #4 confirmed the record, and MAR for resident #2 did not include documentation of resident #2 receiving the following treatment according to the physician order dated 9/10/24: “reposition patient every 2 hours, apply foam dressing to bilateral hips for protections/pressure ulcer prevention.”
  3. The record for resident #2 contains a physician order dated 7/30/24 that includes the following instructions for Calmoseptine ointment: “apply to peri-area/buttocks twice a day for incontinent episodes.” Resident’s #2 MAR did not include documentation the resident received calmoseptine ointment according to the physician order. The resident’s MAR documents the following notes for reasons the calmoseptine ointment was not applied: 9/17/24 “unable to swallow” 9/18/24 “resident not swallowing” 9/19/24 “resident not swallowing”
Plan of correction
-Resident turn and reposition orders have been added to the MAR -Resident Care Staff will be educated on the need to ensure medical procedures or treatments ordered by a physician or other prescriber shall be provided according to his instructions and documented into the resident record - over the next 30 days the RCD/RCC designee will review current and new orders, cross reference, MAR and ensure compliance to provide treatment according to instructions with documentation.
22VAC40-73-325-B
Based on the record review the facility failed to ensure the fall risk rating shall be reviewed and updated under each of the following circumstances: at least annually, when the condition of a resident changes, and after a fall.
Evidence
  1. The record for resident #3 contains progress notes documenting the resident experienced a fall on 07/11/24 and 7/14/24. The resident’s record did not contain documentation of a fall risk rating completed after the date of 7/11/24 and 7/14/24.
Plan of correction
-Resident fall risk rating has been completed and updated -Resident Care Staff will be educated to ensure the fall risk rating shall be reviewed and updated under each of the following circumstances: at least annually, when the condition of a resident changes, and after a fall. - over the next 30 days the RCD/ RCC designee will be completing a review of resident falls to ensure compliance
August 22, 2024Complaint survey3 violations
Inspection dates
8/22/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 8/22/2024 from 10:40 am to 4:15 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 08/17/2024 regarding allegations in the area(s) of: Staffing and Supervision, Resident Care and Related Services, and the Safe Secure Environment. Number of residents present at the facility at the beginning of the inspection: 72 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 0 Number of interviews conducted with residents: 6 Number of interviews conducted with staff: 5 Observations by licensing inspector: An observation of lunch was completed. A review of the facility’s staffing schedule and daily assignment sheets was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations: area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-680-D
Based on the record review the facility failed to ensure medications shall be administered in accordance with the physician’s or other prescriber’s instructions.
Evidence
  1. The record for resident #3 contains a physician order dated 8/07/24 for “Insulin Lispro Inject 100 Unit/ML check blood sugars (BG) before meals and at bedtime if 150-199=2 units, 200-249=3 units, 250-299=5 units, 300-349=7 units, 350-399=8 units, 400-450 units, 10 units and notify MD.” The resident’s medication administration record (MAR) documents on the following dates the resident was not administered Insulin Lispro according to the physician order: 8/19/24 @ 7am, BG 274, amount given 3 units; 8/22/24 @ 7am, BG 206, amount given 2 units.
Plan of correction
What Has Been Done to Correct? RCC's, RCD and or ED in-service was completed on medication error, reviewing orders appropriately and following parameters. In-service also scheduled for 9/18/24 with all RMAs to review parameters and importance of following with 5 rights of medication administration. How Will Recurrence Be Prevented? RMAs will ensure that they are following the medication plan in accordance with the physician orders Person Responsible: RMA, RCC, RCD, ED
22VAC40-73-450-A
Based on the record review the facility failed to ensure on or within 7 days prior to the day of admission, a preliminary plan of care shall be developed to address the basic needs of the resident that adequately protects his health, safety, and welfare. Exception: A Preliminary plan of care is not necessary if a comprehensive individualized service plan (ISP) is developed, in conformance with this section, on the day of admission.
Evidence
  1. The record for resident #3, admission date of 08/12/24 does not contain a preliminary plan of care completed on or within 7 days of admission or an ISP completed on the day of admission.
  2. Resident’s #3 preliminary plan of care is dated 8/01/24, which is more than 7 days prior to the resident’s admission date of 8/12/24.
  3. Staff #5 reviewed resident’s # 3 preliminary plan of care and confirmed the preliminary plan of care date is 8/01/24.
Plan of correction
What Has Been Done to Correct? A plan of care was in place and RCD reviewed it to ensure that it was up to date. How Will Recurrence Be Prevented? RCC's, RCD and or ED will ensue that day of move in or within 7days of move in that Prelim ISPs is completed appropriately, signed and dated to reflect actual care needs at time of move in. Person Responsible: RCC, RCD, ED
22VAC40-73-450-E
Based on the record review the facility failed to ensure the individualized service plan (ISP) shall be signed and dated by the licensee, administrator, or his designee, and by the resident or his legal representative.
Evidence
  1. Resident’s #1 ISP dated 4/20/24 does not include the signature of the resident or legal representative.
  2. Staff #5 reviewed the ISP dated 4/20/24 for resident #1 and confirmed the ISP was not signed and dated by the resident or the resident’s legal representative.
Plan of correction
What Has Been Done to Correct? All signatures required were obtained How Will Recurrence Be Prevented? RCC's, RCD and or ED will ensure that all ISPs are reviewed upon completion to ensure ISPs are reviewed timely and signed by all appropriate parties. Person Responsible: RCC, RCD, ED
July 15, 2024Inspection0 violations
Inspection dates
07/15/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 07/15/2024 from 10:40 am to 1:04 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A (self-reported incident) was received by VDSS Division of Licensing on 07/01/2024 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection:73 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 6 Observations by licensing inspector: A review of the facility’s staffing schedule, and policies for resident emergencies and incident reporting was completed. Additional Comments/Discussion: None The evidence gathered during the investigation did not support the self-report of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
April 3, 2024Complaint survey3 violations
Inspection dates
04/03/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT22VAC40-80 THE LICENSE22VAC40-80 THE LICENSING PROCESS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 04/03/2024 from 9:08 a.m. to 3:20 p.m. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 03/04/2024 and 03/27/2024 regarding allegations in the area(s) of: Admission Retention and Discharge of Residents and Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 66 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed: 0 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 5 Observations by licensing inspector: An observation of resident rooms was completed. A review was completed of the facility’s food establishment report, monthly pest control service report, and staffing schedule was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations: area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-680-I
Based on the record review the facility failed to ensure the Medication Administration Record (MAR) shall include: Any medication errors or omissions.
Evidence
  1. Resident’s #1 MAR did not include any indication if the following medications was administered or omitted on 03/13/24 at the scheduled time of 9:00 p.m. and 10:00 p.m.: Auaphor; Carb/Levo; Ipratropium; Mag Oxide; Montelukast; Pramipexole; Wixela.
Plan of correction
What Has Been Done to Correct? RMA training, to include Commonwealth SL policies and processes to be completed by Resident Care Specialist How Will Recurrence Be Prevented? Will monitor MARs for any exceptions, error, or omissions five times a week for the next 4 weeks and ongoing. Person Responsible: RCD/Designee
22VAC40-73-450-E
Based on the record review the facility failed to ensure the individualized service plan (ISP) shall be signed and dated by the licensee, administrator, or his designee, and by the resident or his legal representative.
Evidence
  1. Resident’s #1 ISP dated 03/24/24 does not include the signature of the resident or legal representative.
Plan of correction
What Has Been Done to Correct? ISP signed by RP. Audits complete of all current residents ISP to ensure signatures are obtained. How Will Recurrence Be Prevented? Moving forward, all ISP’s will be reviewed upon completion to ensure ISP’s are reviewed timely, and signed by all appropriate parties. Person Responsible: ED/Designee
22VAC40-73-320-A
Based on the onsite record review the facility failed to ensure within the 30 days preceding admission, a person shall have a physical examination by an independent physician. The report of such examination shall be on file at the assisted living facility and shall contain the following: A statement that the individual does not have any of the conditions or care needs prohibited by 22VAC40-73-310 H.
Evidence
  1. The record for resident #1 contains a physical exam dated 02/07/2024 that documents a response of “yes” the “resident requires continuous licensed nursing care.”
Plan of correction
What Has Been Done to Correct? New physical exam completed by resident #1 physician. An audit was completed of all current resident’s physical exams and all H&P’s are current and accurate How Will Recurrence Be Prevented? Moving forward, all physical exams will be reviewed upon receipt to ensure accuracy and timely completion. Person Responsible: RCD/Designee
December 12, 2023Inspection5 violations
Inspection dates
12/12/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT22VAC40-80 THE LICENSE22VAC40-80 THE LICENSING PROCESS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 12/12/23 from 8:35 a.m. to 5:45 p.m. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 62 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 6 Number of staff records reviewed: 3 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 3 Observations by licensing inspector: Lunch and an activity were observed. A medication pass observation was completed for two residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication carts, fire inspection report, health inspection report, and a staffing schedule. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-290-B
Based on observation and staff interview the facility failed to develop and implement a procedure for posting the name of the current on-site person in charge in a place in the facility that is conspicuous to the residents and the public.
Evidence
  1. Upon arrival at the facility on 12/12/23 at 8:35 am the Licensing Inspector (LI) observed a posting of the Manager on Duty listed as staff #5. Staff #5 was not on site at the facility upon the LI arrival. Staff #4 acknowledged being the onsite person in charge.
Plan of correction
Additional Manager on Duty inserts have been ordered and will be updated in real time for onsite presence. Associates will be educated on updating signage when appropriate. Over the next 30 days the Executive Director will complete a review of signage to ensure it reflects the current on-site manager on duty.
22VAC40-73-440-A
Based on the record review the facility failed to ensure the uniform assessment instrument (UAI) shall be completed prior to admission, at least annually, and whenever there is a significant change in the resident’s condition.
Evidence
  1. The record for resident #1, admission date 11/16/22, does not contain an UAI completed prior to the resident’s admission date. The record for resident #1 contains an UAI that documents an assessment date of 02/20/23.
  2. The record for resident #3 contains a UAI dated 02/20/23 and a hospice plan of care that includes an effective date of 06/19/23. The resident’s record does not contain an UAI completed when the resident had a significant change in condition to include the need for hospice care services.
Plan of correction
Resident UAI has been completed and updated Resident Care Staff will be educated on completion of UAI prior to admission, at least annually and whenever there is a significant change in the resident’s condition over the next 90 days the RCD/designee will be completing a review of current UAIs to ensure they reflect current needs of residents.
22VAC40-73-450-A
Based on the record review the facility failed to ensure on or within seven days prior to the day of admission a preliminary plan of shall be developed to address the basic needs of the resident that adequately protects his health, safety, and welfare.
Evidence
  1. The record for resident #1, admission date 11/16/22, does not contain a preliminary plan of care completed on or prior to admission or an individualized service plan (ISP) completed on the day of the resident’s admission. The ISP in the resident’s record is dated 10/11/23.
Plan of correction
Resident ISP been updated to include the basic needs of the resident that adequately protects the health, safety, and welfare. Resident Care Staff will be educated on the need to develop a preliminary plan on or within seven days prior to the day of admission over the next 90 days the RCD/designee will be completing a review of the current preliminary plan to ensure they reflect the current needs of residents.
22VAC40-73-940-A
Based on the record review the facility failed to ensure an assisted living facility shall comply with the Virginia Statewide Fire Prevention Code (13VAC5-51) as determine by at least an annual inspection by the appropriate fire official.
Evidence
  1. The facility’s record contains an annual fire inspection completed on 02/21/22. Staff # 5 acknowledged the facility’s record of the last fire inspection completed is dated 02/21/22.
Plan of correction
Facility Annual Fire Inspection was completed on 12/14/23 Maintenance Director has been educated on the need to call and schedule the City of Norfolk Annual Fire Inspection Reminder has been added to electronic outlook calendar for Maintenance Director and Executive Director
22VAC40-73-450-C
Based on the record review the facility failed to ensure the ISP shall be completed within 30 days after admission and shall include a description of identified needs based upon other sources.
Evidence
  1. The record for resident #3, admission date 02/14/23, contains a preliminary plan of care dated 02/14/23. The record does not contain an ISP completed 30 days after the resident’s admission date. The ISP in resident’s #3 record is dated 10/12/23.
  2. The record for resident #1 contains a physician order dated 07/20/23 for a hoyer lift to aid in transfers. The facility’s health care oversight dated 07/25/23 and 07/26/23 documents the need for a “full reassessment/ISP” for resident #1 due to the resident’s physician order for a hoyer lift. The resident’s ISP dated 10/12/23 does not include the resident’s need for a hoyer lift. The LI observed a hoyer list in resident’s #1 room on 12/08/23.
Plan of correction
Resident ISP has been updated to include a description of identified needs based upon other sources Resident Care Staff will be educated on the need of ISP completion within 30 days after admission over the next 90 days the RCD/designee will be completing a review of current ISP to ensure they reflect current needs of resident.
September 19, 2023Complaint survey3 violations
Inspection dates
09/19/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 09/19/2023 from 8:48 a.m. to 2:18 p.m. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 09/06/2023 regarding allegations in the area(s) of: Admission Retention and Discharge of Residents and Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 60 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 0 Number of interviews conducted with residents: 5 Number of interviews conducted with staff: 4 Observations by licensing inspector: The call bell system was monitoring and an observation of lunch was completed. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations: area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-450-C
Based on the record review the facility failed to ensure the comprehensive individualized service plan (ISP) shall be completed within 30 days after admission.
Evidence
  1. The record for resident #2, admission date of 07/30/23, contains a Preliminary Plan of Care dated 07/27/23. The record did not contain an ISP completed 30 days after admission.
Plan of correction
Resident ISP has been completed and updated Resident Care Staff will be educated on completion of ISP within 30 days of admission over the next 90 days the RCD/designee will be completing a review of current UAIs/ISPs to assure they reflect current needs of resident.
22VAC40-73-450-F
Based on the record review the facility failed to ensure the ISP shall be reviewed and updated as needed for a significant change in the resident’s condition.
Evidence
  1. The record for resident #1 contains the following: a progress note dated 08/30/23 that documents “the resident will return with nephrostomy care and orders to flush twice a week, which will be completed by Home Health;” a physician referral dated 08/31/23 for the resident to receive home health care services; a home health care plan documenting a start date of 09/02/23 for the resident to receive skilled nursing services for nephrostomy tube care. The record for resident #1 contains an ISP dated 07/11/23. The resident’s record does not contain documentation to include a review and update of the ISP to reflect the resident’s condition to include the need for home health services for nephrostomy care.
Plan of correction
Resident ISP has been updated to include the need for home health services for nephrostomy care Resident Care Staff will be educated on the need to review and update the ISP to reflect the resident’s condition over the next 90 days the RCD/designee will be completing a review of current UAIs/ISPs to assure they reflect current needs of resident.
22VAC40-73-440-A
Based on the record review the facility failed to ensure the Uniform Assessment Instrument (UAI) shall be completed whenever there is a significant change in the resident’s condition.
Evidence
  1. The record for resident #1 contains the following: a progress note dated 08/30/23 that documents “the resident will return with nephrostomy care and orders to flush twice a week, which will be completed by Home Health;” a physician referral dated 08/31/23 for the resident to receive home health care services; a home health care plan documenting a start date of 09/02/23 for the resident to receive skilled nursing services for nephrostomy tube care. The record for resident #1 contains a UAI dated 07/11/23. The resident’s record did not contain completion of a UAI when there was a significant change in the resident’s care to include Home Health Services for the need of nephrostomy tube care.
Plan of correction
Resident UAI has been updated to include significant change in the resident’s care to include home health services needed for the nephrostomy tube Resident Care Staff will be educated on updating UAI’s when there is a significant change in the resident’s care over the next 90 days the RCD/designee will be completing a review of current UAIs/ISPs to assure they reflect current needs of resident.
November 14, 2022Inspection5 violations
Inspection dates
11/14/2022, 11/17/2022
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT22VAC40-80 THE LICENSE22VAC40-80 THE LICENSING PROCESS
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced renewal inspection took place on 11/14/22 from 8:42 a.m. to 12:30 p.m. and 11/17/22 from 8:45 a.m. to 2:38 p.m. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 56 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 7 Number of staff records reviewed: 4 Number of interviews conducted with residents: 4 Number of interviews conducted with staff: 4 Observations by licensing inspector: A tour of the facility was conducted to include inside and outside building grounds. Breakfast, Lunch and an activity were observed. A medication pass observation was completed for three residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication carts, fire inspection report, health inspection report, and a staffing schedule. Water temperature was measured, and call bell system was monitored. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-1100-A
The facility failed to obtain written approval prior to placing a resident with a serious cognitive impairment in a safe, secure environment.
Evidence
  1. Resident # 2’s record includes an admission date of 11/23/21 into the safe, secure unit. The record did not include documentation of an approval for placement in the safe, secure unit.
  2. Staff #6 acknowledged the record for resident #2 did not include the approval for placement in the safe, secure unit.
  3. Resident # 2’s record includes a medical progress note dated 8/25/22 which documents a diagnosis of dementia.
Plan of correction
A duplicate/replacement written approval was received from the resident POA or other authorized person(s), per state regulations and placed in the resident's medical chart for immediate review of any/all authorized people. Effective 12/1/2022, upon receiving the required medical documentation, the facility shall ensure that if memory care services are required, the Wellness Director and/or Executive Director will ensure that a written approval for . placement is obtained prior to the placement of a resident in a secured environment such a memory care unit. Immediately when requested, the suggested or otherwise required for memory . care placement, the Wellness Director or person designated by. the Executive Director shall obtain written approval from the necessary persons. Resident records will be reviewed (at least 3 per week) by the Resident Care Coordinator and Wellness Director or any other associated designated by the Executive Director. The appropriate form: Review of appropriateness of Continued Residence in Special Care Unit will be completed 6 months following the initial SCU placement and annually thereafter, per state regulations.
22VAC40-90-40-C
Based on the onsite record review the facility failed to ensure any person required to obtain a criminal history report shall be ineligible for employment if the report contacts convictions of barrier crimes.
Evidence
  1. Staff #5, hired 03/21/22, criminal record report contains convictions for two barrier crimes (18.2-57.2 and 18.2-57).
Plan of correction
Clarification of the regulation, to include DSS interpretation of the regulation and a review of the most updated Barrier Crime List has been reviewed/discussed. The aforementioned staff member was terminated on 12/2/2022. A complete staff records background check was conducted {12/5/2022 -12/8/2022) to ensure all records were reviewed and ensure that all current employee are able to work in an Assistant Living facility and are not in violation with an unapproved barrier crime. 12/01/2022 all background check results shall be reviewed by the Business Office Manager against the most current Barrier Crimes list. The Business Office Manager will present to the Executive Director for final review and approval if qualified for.employment. The Executive Director will sign off and date each background report which has been returned to the facility by the Commonwealth of Virginia, If any person who is ineligible to work in an Assistant Living Facility, he/she will be terminated effective immediately {following notification of violation)
22VAC40-73-450-C
Based on record review the facility failed to ensure the comprehensive individualized service plan (ISP) included a description of identified needs based upon the uniform assessment instrument (UAI).
Evidence
  1. Resident #3’s UAI dated 05/13/22 documented a mechanical and human help need for dressing. The need for mechanical help for dressing was not included on the ISP dated 05/13/22.
  2. Resident #4’s UAI dated 09/12/22 documented a mechanical help only need for transferring. The mechanical help only need for transferring was not included on the ISP dated 09/12/22.
Plan of correction
The ISP/UAI for the particular resident has been updated to match. Effective 12/1/2022, the Wellness Director and Resident Care Coordinator will work closely together the ensure they are conducting full resident chart audits to include and focus on ensuring all ISP's and UAl's are mirrored. Each resident ISP and UAI will be audited by the Executive Director or designee at least monthly (2 charts per month), to ensure accuracy. An ISP tickler will be utilized for easier. and more accurate tracking and reporting. The tickler shall be updated monthly and/or upon a resident's change in condition or if a family member requests additional care that we can and will provide. The ISP and UAI will remain in the resident chart for easy access for review and auditing purposes.
22VAC40-73-980-H
Based on the onsite observation the facility failed to ensure availability of a 96-hour supply of emergency food and drinking water.
Evidence
  1. The emergency drinking water reviewed onsite with staff #2 and staff #6 included four, 1 Gallon jugs of water. There was not enough emergency drinking water for the facility current census of 56 residents.
Plan of correction
On 11/14/2022, 30 cases of water was purchased, and will continuously remain on site, in the designated location for emergency use. Effective 1/1/2023, a quarterly inventory review will be conducted by the dining services staff to include emergency food and water supplies are adequately· stocked (per state regulations), to include checking the expiration dates. A record will be maintained in the office of the Dining Services Director. The Executive Director may randomly audit the records to ensure compliance.
22VAC40-73-1090-A
Based on the record review the facility failed to ensure prior to admission to a safe, secure environment, the resident shall have been assessed by an independent clinical psychologist licensed to practice in the Commonwealth or by an independent physician as having a serious cognitive impairment due to a primary psychiatric diagnosis of dementia.
Evidence
  1. The record of Resident #2 contains an assessment of serious cognitive impairment dated 05/28/19 which includes a response of “No” for the question “does this individual named above have a serious cognitive impairment due to a primary psychiatric diagnosis of dementia.”
  2. Resident # 2’s record does not include an updated assessment of serious cognitive impairment that documents a primary psychiatric diagnosis of dementia prior to the resident’s placement in the safe, secure unit on 11/23/21.
  3. Staff #6 acknowledged the assessment of serious cognitive impairment in the record for resident #2 did not include documentation of a primary psychiatric diagnosis of dementia.
Plan of correction
The facility Nurse Practitioner shall repeat a cognitive impairment evaluation on the resident and complete a new form. This form will immediately be placed in the resident's record. Effective 12/1/2022, prior to an admission in a secured environment, all required assessments shall be conducted by a licensed professional per state regulations, to determine serious cognitive impairment due to a primary psychiatric diagnosis of dementia. All documentation shall be maintained in the resident file. The Wellness Director or Resident Care Coordinator will audit the charts to ensure all required forms and information is readily available for state inspector review.
December 16, 2021Inspection8 violations
Inspection dates
12/16/2021; 12/21/2021
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION, AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDING AND GROUNDS22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity63.2 Facilities and Programs22VAC40-90 Background Checks for Assisted Living Facilities22VAC40-90 The Sworn Statement or Affirmation22VAC40-90 The Criminal History Record Report
Comments
An unannounced monitoring inspection was conducted on 12-16-2021. The facility administrator was present. The census was 58. A tour of the facility was conducted, medication observation pass conducted, activity reviewed, facility postings conducted, staff and resident record reviewed, water temperature conducted, signaling device reviewed, emergency supplies observed, reports from other entities reviewed, healthcare oversight document reviewed, first aid kits checked, staff and resident interviews conducted. A self-reported issue also reviewed with administrator and staff. Violations and questions were conducted throughout the inspection. An exit was conducted with the administrator on 12-26-21. A final exit was conducted on 12-21-21 and the Acknowledgement Form was sent via email. A final call regarding a violation was conducted on 12-27-21. Please complete the columns for "description of action to be taken" and "date to be corrected" for each violation cited on the violation notice, and then return a signed and dated copy to the licensing office within 10 calendar days of receipt. You need to be specific with how the deficiencies either have been or will be corrected to bring you into compliance with the Standards. Your plan of correction must contain the following three points: 1. Steps to correct the noncompliance with the standard(s) 2. Measures to prevent the noncompliance from occurring again 3. Person(s) responsible for implementing each step and/or monitoring any preventive measure(s) Please provide your responses in a Word Document, if possible. POC due 1-6-2022.
Violations
22VAC40-73-960-C
Based on observation and staff interviewed, the facility failed to ensure the telephone numbers for the fire department, rescue squad or ambulance, police and Poison Control Center was posted by each telephone shown on the fire and emergency evacuation plan.
Evidence
  1. On 12-16-21 during a tour of the second floor with staff #8, the inspector inquired of staff where the telephones were located as this information was not listed on the evacuation postings in the hallway. Staff and the inspector checked the telephone on the second floor, but there were no telephone numbers listed. The nursing station area was checked, the cabinets and binders were also checked for the telephone numbers. The third floor nursing area was also checked and the telephone numbers were not available.
  2. Staff #1 acknowledged the emergency telephone numbers for police, ambulance, rescue squad and Poison Control Center was not posted and or listed by the telephone on the second and third floor.
Plan of correction
What Has Been Done to Correct? The Maintenance Director and Resident Care Director will ensure that all required emergency telephone numbers are placed in a protective cover, next to each posted fire and emergency evacuation plan in the community. In addition, a list will be kept inside of each medication cart for easy/immediate access when needed. How Will Recurrence Be Prevented? The Medication Aide, Assistant Director of Resident Care and Resident Care Director will ensure the list is always available and up-to-date on each medication cart – on a monthly basis Person Responsible: Maintenance Director and Resident Care Director or Designee Due Date: 1/21/2022
22VAC40-73-940-A
Based on document reviewed, collateral interview, and staff interviewed, the facility failed to ensure it complied with the Virginia Statewide Fire Prevention code (13 VAC 5-51) as determined by at least annual inspection by the appropriate fire official.
Evidence
  1. On 12-16-21, the fire inspection document presented to the inspector was dated 1-9-20.
  2. On 12-21-21, the violation was reviewed with the staff #1 during the final exit interview.
  3. On 12-27-21, a collateral interview was conducted and it was determined, the facility’s last fire inspection was conducted on 12-10-19, and the re-inspection was conducted on 1-9-20.
  4. On 12-27-21, the licensing inspector contacted staff #1 to inform the violation for the annual inspection would be cited.
Plan of correction
What Has Been Done to Correct? The Maintenance Director has scheduled the annual review from the local fire department. How Will Recurrence Be Prevented? On an annual basis, the Maintenance Director will reach out to the local fire department (October), to schedule a renewal inspection. Person Responsible: Maintenance Director or Designee Due Date: 1/19/2022
22VAC40-73-260-C
Based on observation and staff interviewed, the facility failed to ensure a listing of all staff who have current certification in first aid or CPR, in conformance with subsections A and B of section 260 (First Aid and CPR certification), shall be posted in the facility so that the information is readily available to all staff at all times. The listing must indicate by staff person whether the certification is in first aide or CPR or both and must be kept up to date.
Evidence
  1. On 12-16-21 during a tour of the facility the inspector inquired of staff #2 where the first and CPR listing of staff was posted. The area near the copier was visited, but the information was not posted there. The staff's break area was visited to determine if the document was posted there and it was not.
  2. Staff #2 acknowledged the listing of staff certified in first aid and CPR was not posted and available when the inspector was touring the facility.
Plan of correction
What Has Been Done to Correct? An updated listing of all first aid and CPR certified staff has been posted on each floor and/or unit (in the staff breakroom and on each medication cart). How Will Recurrence Be Prevented? Each new staff member shall be informed during their Jumpstart(New Hire Orientation) of the location of the listing/information. Person Responsible: Business Office Manager, Assistant Resident Care Director and Resident Care Director or Designee Due Date: 12/16/2021
22VAC40-73-960-B
Based on observation and staff interview, the facility failed to ensure the fire and emergency evacuation drawing posted contained all required information.
Evidence
  1. On 12-16-21 during a tour of the facility with staff #8, the evacuation posting on the first floor on the wall near the maintenance director’s office and second floor posting near the elevator did not include the telephone locations and the fire alarm boxes.
  2. On 12-21-21 during the final exit interview, staff #1 acknowledged the emergency evacuation drawings did not include all required information.
Plan of correction
What Has Been Done to Correct? The Maintenance Director will ensure all telephone locations and fire alarm locations are clearly indicated on the wall-posted emergency evacuation plans which are posted throughout the community/facility. How Will Recurrence Be Prevented? The Executive Director will monitor during daily walk-a-bouts/rounding in the community Person Responsible: Executive Director or Designee Due Date: 12/16/2021
22VAC40-73-450-C
Based on record reviewed and staff interviewed, the facility failed to ensure all assessed needs were addressed on the resident’s individualized service plan (ISP).
Evidence
  1. Resident #4’s uniformed assessment instrument (UAI) dated 12-15-21 documented dressing needs as mechanical help/human help/physical assistance. The ISP dated 12-15-21 documented staff assistance with dressing, but did not include a mechanical help device.
  2. On 12-26-21, resident #6’s personal and social data form/ face sheet documented the resident’s allergy to Acetaminophen. Staff #2 stated the information would be reviewed for its accuracy.
  3. Staff #2 acknowledged the Acetaminophen documented on resident #6’s personal and social data sheet was not documented on the resident’s ISP. Staff also acknowledged no mechanical device was documented for dressing assistance for resident #4.
  4. Staff #1 acknowledged during the final exit meeting, all assessed needs for residents were not addressed on resident #4 and #6’s ISP.
Plan of correction
What Has Been Done to Correct? The Executive Director, Assistant Resident Care Director and Resident Care Director are reviewing all ISP’s to ensure all resident needs are properly and accurately addressed. How Will Recurrence Be Prevented? The Resident Care Director will review at least three (3) ISP’s; weekly to ensure accurate documentation and care rendered to each resident reflects such. Person Responsible: Director of Resident Care or Designee Due Date: 1/17/2022
22VAC40-73-40-A
Based on observation and staff interviewed, the facility to ensure any document required by the regulation to be posted shall be in at least a 12-point type or equivalent size, unless otherwise specified.
Evidence
  1. On 12-16-21 during a tour of the facility with staff #1, the weekly menu posted in the dining room was less than 12-point type or equivalent size.
  2. Staff #1 confirmed the menu’s font sized was not at least 12-point type.
Plan of correction
What Has Been Done to Correct? We have posted the resident menus in 12 pitch font size to ensure regulatory compliance How Will Recurrence Be Prevented? The Dining Services Director will check all menu postings, on a weekly basis to ensure proper font size. Person Responsible Dining Services Director or Designee D/2021ue Date: 12/16/2021
22VAC40-73-100-C-1
Based on observation and staff interviewed, the facility failed to ensure infection control procedures were implemented.
Evidence
  1. On 12-16-21 during the medication observation check of the medication cart on the second floor with staff #8, resident #8’s glucometer inside the black pouch was labeled with resident #7’s name.
  2. Staff #8, stated resident #7 does not have blood sugar checks and does not reside on the second floor. Staff confirmed the name on the glucometer was resident #7 not resident #8.
Plan of correction
What Has Been Done to Correct? Cart Audit checklist has been created for the RMA’s, ARCD and RCD. Each RMA will be re-in-serviced regarding the inspecting of his/her cart during their shift to ensure all items on the cart are labeled properly. Formal cart audits will be conducted at least 1x weekly by the RMA’s to ensure all residents personal machines are properly stored and labeled inside of the cart. How Will Recurrence Be Prevented? The Assistant Resident Care Director and/or Resident Care Director will conduct a monthly review of the submitted Cart Audit Forms to ensure audits are being completed. Person Responsible ARCD and RCD or Designee Due Date: 1/17/2022
22VAC40-73-290-B
Based on observation and staff interviewed, the facility failed to ensure it posted the name of the current on-site person in charge, as provided for in the regulation, in a place in the facility that is conspicuous to the residents and to the public.
Evidence
  1. On 12-16-21 upon entering the facility, the posting for the staff person in charge (SIC) was not available. The inspector inquired of staff #1 where the posting was. The staff and inspector went to the foyer area located at the front entrance and there was no listing of SIC. The inspector and staff #1 also checked the area where the concierge sits and check-in area, there was no posting in this area.
  2. Staff #1 acknowledged the staff person in charge posting was not available when the inspector arrive at 8:45 a.m. on 12-16-21.
Plan of correction
What Has Been Done to Correct? We have placed a plaque on the desk of the Concierge as well as posted on the board in the entrance; indicating the manager-on-duty. How Will Recurrence Be Prevented? The concierge will ensure the name plates are changed/updated to reflect accurate information. A weekly list shall be placed in the informational frame located in the foya/entrance area of the community; visible to all residents and guest. Person Responsible: Concierge or Designee Due Date: 12/16/2021
December 4, 2020Inspection1 violation
Inspection dates
Dec. 4, 2020 , Dec. 8, 2020 , Dec. 9, 2020 and Dec. 11, 2020
Areas reviewed
22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity
Comments
This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A renewal inspection was initiated on December 4, 2020 and concluded on December 11, 2020. The Executive Director was contacted by telephone to initiate the inspection. The Executive Director reported that the current census was 53. The inspector emailed the Executive Director a list of items required to complete the inspection. The inspector reviewed 4 resident records, 4 staff records, healthcare and dietary oversights, health and fire inspections, end of shift reports, and staff schedules submitted by the facility to ensure documentation was complete. Information gathered during the inspection determined non-compliances with applicable standards or law, and violations were documented on the violation notice issued to the facility. Consultation was provided during the inspection regarding health care oversight requirements, documentation of fire drill requirements, admission physical with ambulatory/nonambulatory status, Uniform Assessment Instruments (UAIs) , Individualized Service Plans (ISPs) being dated by resident/responsible party, and Medication Administration Record documentation requirements.
Violations
22VAC40-73-1070-B
Based on record review and discussion, the facility failed to ensure when there are indications that ordinary materials or objects may be harmful to a resident with a serious cognitive impairment, these materials or objects shall be inaccessible to the resident except under staff supervision.
Evidence
  1. Resident #4’s Approval for Special Care Unit (SCU) placement was dated 03/26/2019.
  2. “End of Shift Report” notes dated 11/08/2020 documented, ?Resident [Resident #4] refused to let RMA[Registered Medication Aide] & RCA [Resident Care Aide] put [Resident #4] belt on after giving care; resident [Resident #4] placed the belt around [Resident #4’s] neck and began to tighten it, RCA removed it and placed it in the drawer under stripped towel??
  3. Staff #1 confirmed during discussion that the belt is an ordinary object that could be harmful to a resident, and Resident #4’s belt was not removed from the resident’s access.
Plan of correction
What Has Been Done to Correct? No resident has been adversely affected as a result of the event. How Will Recurrence Be Prevented? All of the direct care employees working in the secure unit have been educated on safe environment on the secure unit and removing any materials or objects that may be harmful to residents. Environmental rounds will be performed routinely in order to identify any potentially harmful objects in the secure unit. Person Responsible: Assistant Resident Care Director or Designee