36
Inspections
On record
21
With violations
Visits that cited something
15
Clean visits
Nothing cited
54
Violations cited
Individual findings
33
Standards cited
Distinct rules
22
Complaint visits
Prompted by a complaint

Bay Lake Independent, Assisted Living and Memory Care Community was inspected 36 times between February 16, 2021 and March 20, 2026 by the Virginia Department of Social Services. 21 of those visits ended with violations cited and 15 with none. Across that history VDSS cited 54 violations under 33 distinct standards. 22 inspections were prompted by a complaint.

A violation is a licensing standard - a rule in the Virginia Administrative Code - that the inspector found the facility was not meeting. Each is shown with the evidence the inspector recorded and, where VDSS publishes it, the facility's own plan of correction.

VDSS publishes inspections on a rolling window. 32 of these 36 are still on the state's site; the other 4 have since dropped off it and are reproduced from Assisted Living Magazine's archive of the original VDSS reports.

Provider Information

Facility type
Assisted Living Facility
License type
One Year
License expires
03/18/2027
Administrator
Catherine Abott
Licensing inspector
Lanesha Allen
Inspector phone
757-715-1499
Approved for
Special Care Unit · Non-Ambulatory · Assisted Living

Inspection History

36

Select an inspection to read the areas reviewed, the inspector's comments and any violations cited.

March 20, 2026Complaint survey0 violations
Inspection dates
03/20/2026
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 03/20/2026 3:30 pm until 4:45 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 03/11/2026 regarding allegations in the area(s) of: Resident Care And Related Services. Number of residents present at the facility at the beginning of the inspection: 68 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed:1 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 Observations by licensing inspector: 1 activity observed. Staff Interview, Resident interview attempted and Staff/Resident Records reviewed. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined no violations with applicable standard(s) or law. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
March 20, 2026Inspection0 violations
Inspection dates
03/20/2026
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS63.2- (16) PROTECTION OF ADULTS AND REPORTING22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 03/20/2026 2:30 pm until 3:30 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 02/17/2026 regarding allegations in the area(s) of: Resident Care And Related Services. Number of residents present at the facility at the beginning of the inspection: 68 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed:1 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 Observations by licensing inspector: 1 activity observed. Staff Interview, Resident interview attempted and Staff/Resident Records reviewed. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined no violations with applicable standard(s) or law. The inspection summary will be posted to the VDSS website within five (5) business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
December 17, 2025Inspection0 violations
Inspection dates
12/17/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/17/2025 10:30 am to 11:30 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 11/20/2025 regarding allegations in the area(s) of: Resident Care And Related Services. Number of residents present at the facility at the beginning of the inspection: 66 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed:0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 The evidence gathered during the investigation did not support the self-report of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
December 17, 2025Inspection0 violations
Inspection dates
12/17/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 12/17/2025 9:30 am to 10:30 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-reported incident was received by VDSS Division of Licensing on 11/11/2025 regarding allegations in the area(s) of: Resident Care And Related Services. Number of residents present at the facility at the beginning of the inspection: 66 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed:0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 Observations by licensing inspector: 2 Resident Records were reviewed during the onsite inspection. 2 residents' were observed during an activity. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the self-report of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
June 18, 2025Complaint survey0 violations
Inspection dates
06/18/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 6/18/2025 from 03:00 pm until 4:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 5/16/2025 regarding allegations in the area(s) of: Resident Care And Related Services. Number of residents present at the facility at the beginning of the inspection: 67 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed:0 Number of interviews conducted with residents:1 Number of interviews conducted with staff: 2 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the (allegation(s)/self-report) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. The department's inspection findings are subject to public disclosure. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
June 18, 2025Complaint survey0 violations
Inspection dates
06/18/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-80 COMPLAINT INVESTIGATION
Comments
The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 5/16/2025 regarding allegations in the area(s) of: Resident Care And Related Services. Number of residents present at the facility at the beginning of the inspection: 67 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed:0 Number of interviews conducted with residents:1 Number of interviews conducted with staff: 2 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the (allegation(s)/self-report) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. The department's inspection findings are subject to public disclosure. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
February 26, 2025Complaint survey1 violation
Inspection dates
02/26/2025
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 3/3/2025 from 11:15 am until 2:30 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 1/15/2025 regarding allegations in the area(s) of: Resident Care And Related Services. Number of residents present at the facility at the beginning of the inspection: 71 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed:1 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 1 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegations of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaints but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. The department's inspection findings are subject to public disclosure. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
22VAC40-73-460-E
Based on the record review the facility did not ensure the facility shall regularly observe each resident for changes in physical, mental, emotional, and social functioning. Any notable change in a resident’s condition or functioning including illness, injury, or altered behavior, and any corresponding action taken shall be documented in the resident’s record.
Evidence
  1. An APS report was received regarding Resident #1 pressing the call bell for assistance from staff. Staff #2 responded to the call bell by going into the resident’s bedroom and turning off the call bell. Staff #2 did not respond to the residents needs and left resident #1 soiled.
Plan of correction
Team member was terminated at time of event for poor customer service based upon finds in complaint investigation.
February 26, 2025Inspection1 violation
Inspection dates
02/26/2025
Areas reviewed
None22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSARTICLE 1 – SUBJECTIVITY32.1 REPORTED BY PERSONS OTHER THAN PHYSICIANS63.2 GENERAL PROVISIONS63.2 PROTECTION OF ADULTS AND REPORTING63.2 LICENSURE AND REGISTRATION PROCEDURES63.2 FACILITIES AND PROGRAMS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT22VAC40-80 THE LICENSE22VAC40-80 THE LICENSING PROCESS
Technical assistance
22VAC40-73-640. Medication management plan and reference materials.
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 2/26/2025 from 9:20 am until 6:00 pm, and 3/3/2025 from 11:15am to 2:30pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 71 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed:3 Number of interviews conducted with residents:3 Number of interviews conducted with staff: 4 Observations by licensing inspector: Breakfast, Lunch and an activity were observed. A medication pass observation was completed for four residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication carts, fire inspection report, health inspection report, and a staffing schedule. Water temperature was measured, and call bell system was monitored. Additional Comments/Discussion: none An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
22VAC40-73-640-A
Based on observation and a review of the facility’s medication plan, it was determined that the facility shall have, keep current, and implement a written plan for medication management. The facility's medication plan shall address procedures for administering medication and shall include A plan for proper disposal of medication.
Evidence
  1. During the medication cart inspection, Hyoscyam 0.125mg/ml solution for resident #8 was found and it expired on 01/2025.
Plan of correction
Methods: 1. Director of Clinical Services assigned clinical team members to audit carts and dispose of any expired medications monthly. 2. Omnicare to perform cart inspection’s quarterly. 3. Director of Clinical Services or assigned team member to dispose of expired medications with an undesirable substance, by placing in container and trashing.
October 24, 2024Complaint survey3 violations
Inspection dates
10/24/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/24/2024 from 2:15p.m. until 4:30 p.m. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Complaints were received by VDSS Division of Licensing on 10/21/2024 regarding allegations in the area(s) of: Staffing And Supervision, Resident Care And Related Services and Safe and Secure Environment. Number of residents present at the facility at the beginning of the inspection: 68 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 2 Number of staff records reviewed:0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 Observations by licensing inspector: 1 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation(s) of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint(s) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
22VAC40-73-680-E
Based on the record review the facility did not ensure medical procedures or treatments ordered by a physician or other prescriber shall be provided according to his instructions and documented. The documentation shall be maintained in the resident’s record.
Evidence
  1. The record for resident #1 contains a physician order dated 10/18/24 that includes the following instructions: “apply Silvadene 1% cream to burn site. Cover with Xeroform then with non-stick gauze daily until evaluated by wound care nurse next week.”
  2. The record for Resident’s #1 MAR and record did not contain documentation the resident’s burn was “covered with xeroform then with non-stick gauze daily “during the dated of 10/19/24 through 10/24/24.
  3. Staff #2 confirms the MAR did not indicate the residents burn was “ covered with xeroform then with non-stick gauze daily “during the dated of 10/19/24 through 10/24/24.
Plan of correction
Methods: 1) An order listing report will be reviewed daily to ensure treatment order entry accuracy into the EHR EMAR. Identification of individual(s) and/or staff position(s) responsible for implementing the preventative measures Director of Clinical Services or designee Date of Initiation 11.4.24 Date of Completion 11.4.24 and ongoing Identification of individual(s) and/or staff positions that will monitor the overall POC Acting Executive Director and Director of Clinical Services
22VAC40-73-470-B
Based on the record review the facility did not ensure a resident's need for skilled nursing treatments within the facility shall be met by the facility's employment of a licensed nurse or contractual agreement with a licensed nurse, or by a home health agency or by a private duty licensed nurse.
Evidence
  1. Resident #2’s physicians order dated 10/23/24 states “provide wound care daily to ensure the wound was being cleaned and dressed”. The facility did not have documentation in the residents record of the care by a licensed nurse, or by a home health agency or by a private duty licensed nurse.
  2. Resident #2’s MAR reflects that Registered Medication Aide provided wound care on 10/24/24.
  3. Staff #2 confirms the Registered Medication Aide completed the wound care as identified by the MAR.
Plan of correction
1) All active treatment orders will have notation in the extended sig to state treatment is to be completed by the licensed nurse on shift. 2) Once weekly an internal audit will be conducted for adherence. 3) RMAs will be educated on scope of practice as it relates to treatment orders Identification of individual(s) and/or staff position(s) responsible for implementing the preventative measures Director of Clinical Services or designee Date of Completion 11.4.24 and ongoing Identification of individual(s) and/or staff positions that will monitor the overall POC Acting Executive Director and Director of Clinical Services
22VAC40-73-680-D
Based on the record review the facility did not ensure medications shall be administered in accordance with the physician's or other prescriber’s instructions and consistent with the standards of practice outlines in the current medication aide curriculum approved by the Virginia Board of Nursing.
Evidence
  1. The record for resident #2 contains a physician order for Debrox Otic Solution that includes the following instructions: Instill 1 drop in both ears 2 times per day for ear pain 10/2-10/3.
  2. The MAR reflect documentation of administration of the ear drops beginning on 10/4/24(9:00am,5:00 pm), 10/5/24(9:00am,5:00 pm),10/6/24(9:00am,5:00 pm),10/7/24(9:00am,5:00 pm),10/8/24(9:00am,5:00 pm),10/9/24(9:00am,5:00 pm),10/10/24(9:00am,5:00 pm),10/11/24(9:00am,5:00 pm),10/12/24(9:00am,5:00 pm),10/13/24(9:00am,5:00 pm),10/14/24(9:00am,5:00 pm),10/15/24(9:00am,5:00 pm),10/16/24(9:00am,5:00 pm),10/17/24(9:00am,5:00 pm),10/18/24(9:00am,5:00 pm),10/19/24(9:00am,5:00 pm),10/20/24(9:00am,5:00 pm),10/21/24(9:00am,5:00 pm),10/22/24(9:00am,5:00 pm),10/23/24(9:00am).
  3. Staff #2 confirms the medication was administered beyond the physician order.
Plan of correction
1) An order listing report will be reviewed daily to ensure order entry accuracy into the EHR EMAR. Identification of individual(s) and/or staff position(s) responsible for implementing the preventative measures Director of Clinical Services or designee Date of Initiation 11.1.24 Identification of individual(s) and/or staff positions that will monitor the overall POC Acting Executive Director and Director of Clinical Services
October 3, 2024Complaint survey0 violations
Inspection dates
10/03/2024
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 10/3/2024 from 1:00p.m. until 3:15 p.m. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Use this statement only if the inspection is related to a complaint or self-reported incident: A complaint was received by VDSS Division of Licensing on (date) regarding allegations in the area(s) of: Resident Care And Related Services Number of residents present at the facility at the beginning of the inspection: 70 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 3 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: 1 Additional Comments/Discussion: The evidence gathered during the investigation did not support the allegations of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. The department's inspection findings are subject to public disclosure. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
July 8, 2024Complaint survey1 violation
Inspection dates
07/08/2024
Areas reviewed
22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: 07/08/2024 from 9:44a.m. until 12:38 p.m. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Complaints were received by VDSS Division of Licensing on 6/17/24, 6/28/24 and 7/1/24 regarding allegations in the area(s) of: Staffing And Supervision, Resident Care And Related Services and Safe and Secure Environment. Number of residents present at the facility at the beginning of the inspection: 69 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed:0 Number of interviews conducted with residents:1 Number of interviews conducted with staff: 2 Observations by licensing inspector: 2 Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. However, violation(s) not related to the complaint(s) but identified during the course of the investigation can be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Lanesha Allen, Licensing Inspector at 757-715-1499 or by email at Lanesha.allen@dss.virginia.gov
Violations
22VAC40-73-450-F
Based on the onsite record review, it was determined that the facility did not ensure The Individualized Service Plan (ISP) shall be reviewed and updated as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #4 was discharged from the hospital on 06/24/24. The resident’s discharge included a physician’s order dated 06/24/24 to “change diet to puree”.
  2. The Individualized Service Plan (ISP) in the record for resident #4 was not updated to reflect the change in diet authorized on 6/24/24.
  3. Staff #1 confirmed that the Individualized Service Plan (ISP) was not updated to include the “puree” diet listed in the physician’s orders.
Plan of correction
Plan of Correction: In respect to the specific resident/situation cited: The Individualized Service Plan for Resident #4 has been updated to reflect the change in diet authorized on 6/24/2024. This Individualized Service Plan has also been reviewed for accuracy and compliance with the Virginia Department of Social Services standards. In respect to how the facility will identify resident/situations with the potential for the identified concerns: All Individualized Service Plans will be reviewed for accuracy and compliance with the Virginia Department of Social Services standards. In respect to what systemic measures have been put into place to address the stated concern: The Director of Clinical Services will review all Individualized Service Plans of residents who return to Bay Lake after receiving external clinical care/treatment, in conjunction to any discharge paperwork, to ensure the Individualized Service Plan is accurate, up to date, and in compliance with the Virginia Department of Social Services standards. The Executive Director will develop a plan to ensure the above initiative is completed in a timely manner by a different human resource if the Director of Clinical Services is not present or available. Date to be Corrected: 8/31/2024
April 10, 2024Complaint survey2 violations
Inspection dates
04/10/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSARTICLE 1 – SUBJECTIVITY
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 04/10/2024 from 10:39 am to 3:28 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 03/25/24 and 04/01/24 regarding allegations in the area(s) of: Personnel, Resident Care and Related Services and Buildings and Grounds Number of residents present at the facility at the beginning of the inspection: 74 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 11 Number of staff records reviewed: 4 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 The evidence gathered during the investigation supported some but not all of the allegation of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-680-D
Based on the record review the facility failed to ensure medications shall be administered in accordance with the physician’s or other prescriber’s instructions.
Evidence
  1. The record for resident #1 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medication as prescribed: Levothyroxine 2.The record for resident #2 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medication as prescribed: Levothyroxine
  2. The record for resident #3 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medication as prescribed: Synthroid
  3. The record for resident #4 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medication as prescribed: Propranolol
  4. The record for resident #5 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medication as prescribed: Levothyroxine.
  5. The record for resident #6 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medications as prescribed: Levothyroxine; Protinix; Calcium Carbonate Antacid Suspension.
  6. The record for resident #7 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medication as prescribed: Levothyroxine.
  7. The record for resident #8 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medication as prescribed: Lispro Sliding Scale Insulin.
  8. The record for resident #9 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medication as prescribed: Omeprazole.
  9. The record for resident #10 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medication as prescribed: Levothyroxine.
  10. The record for resident #11 contains a medication error report that documents on the day of 03/04/24, the resident did not receive the following medication as prescribed: Levothyroxine
  11. The record for resident #13 contains a physician order dated 12/06/23 to receive “Eliquis, Give 1 tablet by mouth two times a day.” The resident’s medication administration record and progress notes did not include documentation the resident received Eliquis, 2 times a day, as prescribed the dates of 03/19/24 through 04/09/24.
Plan of correction
In respect to the specific resident/situation cited: All residents noted in this violation had a medication error report completed per the medication management plan to include notifications to the resident's MD and RP on the date of the missed medication, March 4, 2024. In respect to how the facility will identify resident/situations with the potential for the identified concerns: Ensuring each licensed team member administering medications has the proper credentials to access the EHR, EMAR, and document clinical notes before taking an assignment administering medications. LPNs and RMAs were educated on the importance of medication administration and the documentation thereof. LPNs and RMAs will be educated on paper documentation of medication administration if electronic access is unavailable. LPNs and RMAs will be educated on the medication management plan. Ongoing routine MAR to Cart audits are being completed. Our pharmacy (Omnicare) will also be completing a 100% MAR to Cart audit to include an outside party for ensuring compliance. With respect to what systemic measures have been put into place to address the stated concern: Human Resource Manager educated on how to obtain the specific credentials for each employee and their role so that the employee can perform their job duties to the standards of Virginia Department of Social Services. Clinical employees will have a meeting with the Director of Clinical Services at the end of their training to ensure that all training, tools, and resources needed to succeed in their role have been provided.
22VAC40-73-930-D
Based on the record review the facility failed to ensure for each resident with an inability to use the signaling device the following shall be met: once the resident has gone to bed each evening until the resident has arisen each morning, at a minimum direct care staff shall make rounds no less than every two hours; the facility shall document the rounds that were made, which shall include the name of the resident, the date and time of the rounds, and the staff member who made the rounds. The documentation shall be retained at the facility for two years.
Evidence
  1. The records for residents #1, #2, #3, #4, #5, #6, #7, #8, #9, and #10 contains a medication administration record that includes “resident will receive rounds every 2 hours during the night to assess for safety. The records for the residents did not contain documentation 2-hour rounds were documented on 03/04/24 during the time of 12:00 am through 6:00am.
Plan of correction
In respect to how the facility will identify resident/situations with the potential for the identified concerns: Ensuring each clinical staff member has the proper credentials to access and document clinical notes. Clinical staff educated on the importance of Q2 hour rounds and the documentation thereof. Clinical Staff members will be educated on paper documentation of care provided should the EHR be unavailable. With respect to what systemic measures have been put into place to address the stated concern: Human Resource Manager educated on how to obtain the specific credentials for each employee and their role so that the employee can perform their job duties to the standards of Virginia Department of Social Services. Clinical employees will have a meeting with the Director of Clinical Services at the end of their training to ensure that all training, tools, and resources needed to succeed in their role have been provided.
April 10, 2024Inspection3 violations
Inspection dates
04/10/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 04/10/2024 from 10:39 am to 3:28 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-report was received by VDSS Division of Licensing on 04/03/2024 regarding allegations in the area of: Personnel and Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 74 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed: 5 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of residents in the safe secure environment was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did support the self-report of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the self report but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-670-1
Based on the record review the facility failed to ensure each staff person who administers medication shall be licensed by the Commonwealth of Virginia to administer medications or be registered with the Virginia Board of Nursing as a medication aide.
Evidence
  1. The facility’s incident report dated 04/03/24 documents “staff #1 was hired as a Med Tech without a valid MedTech License. Staff #1 passed medications to memory care residents.”
  2. The record for staff #1, date of hire 03/13/24, did not contain documentation of a license to administer medications.
  3. The medication administration records for residents #1, #2, #3, #4, #5, #6, #7, and #8 includes documentation medications was administered by staff #1 during the month of March 2024:
Plan of correction
In respect to the specific resident/situation cited: Staff #1 has been terminated from Bay Lake Retirement Community. In respect to how the facility will Identify resident/situations with the potential for the identified concerns: All current employee files are to be audited to the Virginia Department of Social Services standards. With respect to what systemic measures have been put into place to address the stated concern: The Executive Director will review all employee files priorto the employee coming in contact with residents to ensure compliance with the Virginia Department of Social Services Standards. Human Resource manager at time of violation has been terminated and a new Human Resource Manager has been hired. Ongoing licensure audits are being completed to ensure all licensures/certificates are valid and in compliance with the Virginia Department of Social Services Standards.
22VAC40-73-250-D
Based on the record review it was determined that the facility failed to ensure each staff person on or within 7 days prior to the first day of work at the facility prior to coming in contact with residents shall submit the results of a risk assessment documenting the absence of tuberculosis (TB) in a communicable form as
Evidence
  1. d by the completion of the current screening form published by the Virginia Department of Health or a form consistent with it. The risk assessment shall be no older than 30 days. Evidence:
  2. The record for staff #1, date of hire 3/13/24, contains a risk assessment for TB dated 10/20/23, which is more than 30 days prior to the staff’s hire date.
  3. The record for staff #4, hire date 07/10/23, did not contain a risk assessment for TB completed on or within 7 days prior to the first day of work.
  4. The record for staff #2, hire date 01/12/24, did not contain a risk assessment for TB completed on or within 7 days prior to the first day of work.
Plan of correction
In respect to how the facility will identify resident/situations with the potential for the identified concerns: All current employee files will be audited to the Virginia Department of Social Services standard. With respect to what systemic measures have been put into place to address the stated concern: The Executive Director will review all employee files prior to the employee coming in contact with residents to ensure compliance with the Virginia Department of Social Services Standards. Human Resource manager attime of violation has been terminated and a new Human Resource Manager has been hired. Employee files will be audited periodically to ensure compliance is being maintained.
22VAC40-73-120-A
Based on the record review the facility failed to ensure the orientation and training required in subsection B and C of this section shall occur within the first seven working days of employment.
Evidence
  1. The record for staff #2, date of hire 01/12/204, did not contain documentation of an orientation and training completed within the first seven days of employment.
Plan of correction
In respect to how the facility will Identify resident/situations with the potential for the identified concerns: All current employee files will be audited to the Virginia Department of Social Services standard. With respect to what systemic measures have been put Into place to address the stated concern: The Executive Director was re-educated on orientation and training requirements of this section. The Executive Director will review all employee files within seven days of hire to ensure compliance with the Virginia Department of Social Services Standards. Department Heads to be educated on standard 22VAC40-73-120-A to ensure employees in their respective department receive the required orientation and training and that this is documented accordingly. Human Resource manager at time of violation has been terminated and a new Human Resource Manager has been hired. Employee files will be audited periodically to ensure compliance is being maintained.
January 23, 2024Inspection4 violations
Inspection dates
01/23/2024, 01/24/2024
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSARTICLE 1 – SUBJECTIVITY22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced renewal inspection took place on 01/23/24 from 8:15 am to 3:44 pm and on 01/24/24 from 8:15 am to 2:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 66 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of interviews conducted with residents: 3 Number of staff records reviewed: 4 Number of interviews conducted with staff: 4 Observations by licensing inspector: Breakfast, Lunch and an activity were observed. A medication pass observation was completed for four residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication carts, fire inspection report, health inspection report, and a staffing schedule. Water temperature was measured, and call bell system was monitored. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-680-D
Based on the record review, and interviews, the facility to ensure medications shall be administered in accordance with the physician’s or other prescriber’s instructions.
Evidence
  1. The record for resident #3 contains a physician order dated 07/26/23 for Lumigan Solution 0.01%, instill 1 drop in both eyes at bedtime. On 01/23/24, during the medication pass observation with staff #1, resident #3 informed staff #3 the resident has not been administered Lumigan Solution within the last 3 days. Staff #1 confirmed the Lumigan Solution prescribed to resident #3 was not on the medication cart and was not located in the facility.
  2. Resident’s #3 Medication Administration Record (MAR) for Jan. 2024 does not include documentation the resident was administered, Lumigan Solution eye drops, at bedtime for the dates of 01/18/24 through 01/21/24.
Plan of correction
Plan of Correction: In respect to the specific resident/situation cited: Resident #3’s Lumigan Solution is on the cart and being administered to the resident following physician orders. In respect to how the facility will identify resident/situations with the potential for the identified concerns: Director of Clinical services/designee will monitor the electronic Medication Administration Record to identify potential areas of concern regularly. Staff will also be educated on the medication reordering process. With respect to what systemic measures have been put into place to address the stated concern: Staff licensed to administer medications will be educated on the medication management plan and compliance audit tools. Medication carts will be audited regularly by staff licensed to administer medications to ensure compliance
22VAC40-73-640-A
Based on observation, resident and staff interviews, and the record review the facility failed to ensure the facility shall implement a written plan for medication management to include methods to prevent the use of outdated, damaged, or contaminated medications; methods to ensure that each resident’s prescription medications and any over the counter drugs and supplements ordered for the resident are filled and re-filled in a timely manner to avoid missed dosages.
Evidence
  1. The facility’s medication management plan includes the following: “the community should destroy all discontinued, outdated/expired, or deteriorated medications or biologicals in accordance with destruction guidelines.” During the medication cart observation with staff #6 the following expired medication was located on the cart: Clindamycin Phosphate prescribed to resident #10, expired 11/2023.
Plan of correction
Plan of Correction: In respect to the specific resident/situation cited: Resident #10’s Clindamycin Phosphate has been removed from the cart and disposed of properly. In respect to how the facility will identify resident/situations with the potential for the identified concerns: Staff licensed to administer medications will be educated on the medication management plan and compliance audit tools. Medication carts will be audited regularly by staff licensed to administer medications to ensure compliance. With respect to what systemic measures have been put into place to address the stated concern: Our pharmacy, Omnicare, provides medication cart audits on a bi-annual and as needed basis to ensure practices are upheld and in compliance with our medication management plan. Omnicare also provides in-services for our licensed employees who administer medications.
22VAC40-73-450-A
Based on the record review the facility failed to ensure on or within 7 days prior to the day of admission, a preliminary plan of care shall be developed to address the basic needs of the resident that adequately protects his health, safety, and welfare. Exception: A Preliminary plan of care is not necessary if a comprehensive individualized service plan (ISP) is developed, in conformance with this section, on the day of admission.
Evidence
  1. The record for resident #1, admission date of 01/30/23. does not contain a preliminary plan of care completed on or within 7 days of admission.
  2. The record for resident #1 contains ISPs signed and dated by the facility on 03/03/23 and 05/16/23. The dates of the identified needs on the ISPs are documented as 02/10/23 and 04/26/23. The record for resident #1 did not contain an ISP completed on admission. During the onsite inspection the Licensing Inspector (LI) requested an ISP completed on admission for resident #1, and the ISP provided by staff #5 was signed and dated by the facility on 03/03/23.
Plan of correction
Plan of Correction: In respect to the specific resident/situation cited: The preliminary plan of care was not in place prior to move-in. A comprehensive plan of care for resident #1 will be reviewed at least annually and as needed. With respect to what systemic measures have been put into place to address the stated concern: The Director of Clinical Services/designee will work with the administrator/designee to ensure that preliminary plans of care are in place prior to or on the day of move-in.
22VAC40-73-680-M
Based on observation the facility failed to ensure medications ordered for PRN administration shall be available, properly labeled for the specific resident, and properly stored at the facility.
Evidence
  1. During the medication cart review with staff #6 the following medication was located on the cart and was not labeled with the resident’s name: Cran RX, Bioactive Cranberry. Staff #6 confirmed the Cran RX was not labeled with a resident’s name and stated the medication belonged to resident #6.
Plan of correction
Plan of Correction: In respect to the specific resident/situation cited: Resident #6’s Cran RX has been properly labeled with the resident’s name. With respect to what systemic measures have been put into place to address the stated concern: Ensure labels are available for staff to use for over-the-counter medications and educate the staff on how to properly label a medication. Staff licensed to administer medications will be educated on the medication management plan and compliance audit tools. Medication carts will be audited regularly by staff licensed to administer medications to ensure compliance.
January 23, 2024Complaint survey0 violations
Inspection dates
01/23/2024, 01/24/2024
Areas reviewed
¿ 22VAC40-73 PERSONNEL¿ 22VAC40-73 STAFFING AND SUPERVISION¿ 22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS¿ 22VAC40-73 RESIDENT CARE AND RELATED SERVICES¿ 22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS¿ 22VAC40-73 BUILDINGS AND GROUND¿ 22VAC40-73 EMERGENCY PREPAREDNESS¿22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS¿ 22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 01/23/24 from 8:15 am to 3:44 pm and on 01/24/24 from 8:15 am to 2:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 01/03/2024 regarding allegations in the area(s) of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 66 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed: 4 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 4 Observations by licensing inspector: Breakfast, Lunch and an activity were observed. A medication pass observation was completed for four residents. The following was reviewed: resident and staff records, medication carts, and a staffing schedule. The call bell system was monitored. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
September 12, 2023Complaint survey1 violation
Inspection dates
09/12/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 9/12/2023 from 8:47 am to 1:38 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 08/30/2023 and 08/31/2023 regarding allegations in the area(s) of: Personnel and Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 64 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 3 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 4 Observations by licensing inspector: An observation of residents in the safe secure environment was completed. A review of the medications carts and a staffing schedule was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-680-B
Based on observation the facility failed to ensure medications shall remain in the pharmacy issued container, with the prescription label or direction labeled attached, until administered to the resident.
Evidence
  1. During the medication cart observation with staff #3, located in the first drawer were four small plastic cups that contained pills. The plastic cups were not labeled, and the pills were not in a pharmacy issued container.
  2. Staff #3 acknowledged, staff #3 removed the pills from the pharmacy issued container and placed the pills in the plastic cups and was waiting to locate the residents to administer the medications. Staff #3 acknowledged the pills belonged to four separate residents.
Plan of correction
Not published by VDSS.
September 12, 2023Inspection0 violations
Inspection dates
09/12/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 09/12/2023 from 08:47 am to 1:38 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-report was received by VDSS Division of Licensing on 09/05/2023 regarding allegations in the area of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 62 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of residents in the safe secure environment was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the self-report of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
July 31, 2023Complaint survey0 violations
Inspection dates
07/31/2023
Areas reviewed
¿ 22VAC40-73 RESIDENT CARE AND RELATED SERVICES¿ 22VAC40-73 BUILDINGS AND GROUND¿ 22VAC40-73 EMERGENCY PREPAREDNESS¿ 22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 07/31/23 from 1:45 pm to 2:55 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 07/30/2023 regarding allegations in the area(s) of: Building and Grounds Number of residents present at the facility at the beginning of the inspection: 64 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 0 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: Cooling Temperatures were measured in all common areas of the facility in addition to 11 resident rooms. A review of the facility’s emergency plan was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
June 22, 2023Complaint survey2 violations
Inspection dates
06/22/2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 06/22/2023 from 08:06 am to 1:20 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 06/05/23, 06/06/23, 06/09/23, 06/13/23, and 06/16/23 regarding allegations in the area(s) of: Staffing and Supervision, Resident Care and Related Services, and Safe, Secure Environment. Number of residents present at the facility at the beginning of the inspection: 62 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 3 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of lunch was completed and an observation of activities and direct care of the residents in the safe, secure unit was completed. A review of the staffing schedule was completed. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the allegations; area(s) of non-compliance with standard(s) or law were: Safe, Secure Environment A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-930-D
Based on the record review the facility failed to ensure for each resident with an inability to use the signaling device the facility the following shall be met: once the resident has gone to bed each evening until the resident has arisen each morning, at a minimum direct care staff shall make rounds no less than every two hours; the facility shall document the rounds that were made, which shall include the name of the resident, the date and time of the rounds, and the staff member who made the rounds. The documentation shall be retained at the facility for two years.
Evidence
  1. Resident’s #1 Individualized Service Plan (ISP) dated 06/06/2023 documents “resident is unable to utilize pendant system to alert staff to their needs due to their inability to remember to use.” The resident’s record did not include documentation rounds were made during the timeframe of 12:00am-5:00am on the following dates: 06/07/23; 06/08/23; 06/09/23; 06/10/23; 06/11/23; 06/12/23; 06/15/23; 06/16/23; 06/18/23; 06/19/23
  2. Resident’s #2 ISP dated 11/01/22 and 06/19/23 documents “resident is unable to utilize pendant system to alert staff to their needs due to their inability to remember to use.” The resident’s record did not include documentation rounds were made during the timeframe of 12:00am-5:00am on the following dates: 06/07/23; 06/08/23; 06/09/23; 06/10/23; 06/11/23; 06/12/23; 06/15/23; 06/16/23; 06/18/23; 06/19/23; 06/20/23
  3. Resident’s #3 ISP dated 04/20/23 documents “resident is unable to utilize pendant system to alert staff to their needs due to their inability to remember to use.” The resident’s record did not include documentation rounds were made during the timeframe of 12:00am-5:00am on the following dates: 06/07/23; 06/09/23; 06/12/23; 06/14/23; 06/17/23; 06/18/23; 06/19/23; 06/20/23.
  4. Resident’s #4 ISP dated 11/27/22 documents “resident is unable to utilize pendant system to alert staff to their needs due to their inability to remember to use.” The resident’s record did not include documentation rounds were made during the timeframe of 12:00am-5:00am on the following dates: 06/08/23 and 06/16/23.
Plan of correction
Methods: 1) Internal review of all special care unit residents ISPs will be updated with the # of checks during the day and night. RPs will be notified, and signatures will be obtained. 2) The Point of Care Audit Report will be reviewed on a bi-weekly basis to assure the documentation is completed. Follow-up documentation will be completed within 7 days. Tools: 1) Active Resident Census report for special care unit. 2) Point of Care Audit Report. Director of Clinical Services, Assistant Director of Clinical Services
22VAC40-73-70-A
Based on the record review the facility failed to report to the regional licensing office within 24 hours any major incident that has negatively affected or that threatens the life, health, safety, or welfare of any resident.
Evidence
  1. The record for resident #3, contains a progress note dated 05/31/23 that documents “observed resident lying on the floor, laceration/bleeding noted above left eye, 911 was called and resident transported to hospital for observation/evaluation.” The facility did not provide a report to the regional licensing office reporting the resident’s laceration/bleeding and transport to the hospital for observation/evaluation.
  2. The record for resident #3 contains a progress note dated 06/05/23 that documents “resident was found on the floor, ambulance was called and the resident was transported to the hospital.” The report of the incident was emailed to the Licensing Inspector from the facility on 06/26/23 which is more than 24 hours after the incident that occurred on 06/05/23.
Plan of correction
22VAC40-73-70-A Report to the regional licensing office within 24 hours any major incident that has negatively affected or that threatens the life, health, safety, or welfare of any resident METHODS: 1)Every time 911 or EMS is called to facility, the facility will send notification with in 24 hours to regional licensing office. The facility will follow up with Incident Report with in 7 days when applicable. Tools: 1) DSS Incident Report Executive director, Director of Clinical Services, Assistant Director of Clinical Service
June 22, 2023Inspection0 violations
Inspection dates
06/22/2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 06/22/2023 from 08:06 am to 1:20 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A self-report was received by VDSS Division of Licensing on 05/31/2023 regarding allegations in the area of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 62 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 4 Number of staff records reviewed: 3 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of lunch was completed and an observation of activities and direct care of the residents in the safe, secure unit was completed. A review of the staffing schedule was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the self-report of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
May 25, 2023Inspection4 violations
Inspection dates
05/25/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSARTICLE 1 – SUBJECTIVITY22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Technical assistance
Ensure ISP shall specify a minimal frequency of daily rounds for residents with an inability to use the signaling device.
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 05/25/23 from 9:05 am to 4:45 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 64 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 8 Number of staff records reviewed: 5 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 8 Observations by licensing inspector: The following was reviewed: resident and staff records, medication carts, and a staffing schedule. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-640-A
Based on observation the facility failed to implement a written plan for medication management to include methods to prevent the use of outdated medications.
Evidence
  1. During the medication cart observation with staff # 2 and staff # 3 the following expired medications were observed on the medication carts located in the safe, secure unit: TUMS expired 08/2022 for resident #3; Loperamide expired 04/2023 for resident #10.
Plan of correction
All RMAs will conduct routine audits of their cart. The DON, ADON and charge nurses will use the Omnicare General Medication Storage Guideline and audit form to conduct weekly audits of all 5 medication carts in the community to ensure appropriate medication storage practices are being followed.
22VAC40-73-680-D
Based on the record review the facility failed to ensure medications shall be administered in accordance with the physician’s order and consistent with the standards of practice outlined in the current medication aide curriculum approved by the Virginia Board of Nursing.
Evidence
  1. The record for resident # 1 contains a physician order dated 01/23/23 for amlodipine Besylate Tablet 10 mg “give 1 tablet by mouth one time a day for HTN. Hold for BP less than 120.” The Medication Administration Record (MAR) for May 2023 documents the medication was administered when the resident’s BP was less than 120 on the following dates: 05/16/23, BP reading of 112/94; 05/21/23, BP reading of 115/68
  2. The record for resident #1 contains a physician order dated 01/23/23, for Carvedilol Tablet 6.25mg “give 6.25mg by mouth two times a day for heart failure, hold for SBP less than 110 or Heart Rate (HR) less than 60.” The MAR for May 2023 documents the medication was administered when the resident’s HR was less than 60 on the following date: 05/18/23, HR reading of 54.
Plan of correction
1) Staff education sessions will be held to educate the LPN/RMA staff on the Medication Administration Policies. Re-education will be held annually. 2) Biannual Health Care Oversight will be conducted to assure adherence to the policy. 3)Monthly Medication Administration Observations. 4)Quarterly 3rd Party Medication Administration Observation to occur through Omnicare. 5)Run a daily (3-5 times weekly) Medication Administration Report through EHR and follow up accordingly. 6) List and review all residents with medications with parameters in QA packet and follow up accordingly.
22VAC40-73-680-E
Based on the record review the facility failed to ensure medical procedures or treatments ordered by a physician or other prescriber shall be provided according to his instructions and documented. The documentation shall be maintained in the resident’s record.
Evidence
  1. The record for resident #3 contains a physician order start date of 04/23/23 including instructions for “clean left arm wound with DWX, apply Mepilex AG dressing to wound every 72 hours for left arm skin tear.” The resident’s MAR for April 2023, May 2023 documents the following: treatment for wound care received on 04/29/23, next 72 hours scheduled for 05/02/23 (no documentation treatment was provided), next documented treatment for wound care received on 05/05/23.
Plan of correction
1) Staff education sessions will be held to educate the LPN/RMA staff on the Medication/Treatment Administration Policies. Re-education will be held annually. 2) Biannual Health Care Oversight will be conducted to assure adherence to the policy. 3)Monthly Medication/Treatment Administration Observations to occur by a licensed nurse. 4)Quarterly 3rd Party Medication/Treatment Administration Observation to occur through Omnicare. 5) Run a daily (3-5 times weekly) Medication Administration/Treatment Administration Report through EHR and follow up accordingly. 6) List and review all residents receiving wound care in QA packet and follow up accordingly. 7)Annual RMA Refresher Course to be held by Omnicare.
22VAC40-73-930-D
Based on the record review the facility failed to ensure for each resident with an inability to use the signaling device the facility the following shall be met: once the resident has gone to bed each evening until the resident has arisen each morning, at a minimum direct care staff shall make rounds no less than every two hours; the facility shall document the rounds that were made, which shall include the name of the resident, the date and time of the rounds, and the staff member who made the rounds. The documentation shall be retained at the facility for two years.
Evidence
  1. Resident’s #2 Individualized Service Plan (ISP) dated 03/10/23 documents “resident is unable to utilize pendant system to alert staff to their needs due to their inability to remember to use.” The resident’s record did not include documentation rounds were made for the month of May 2023.
  2. Resident’s #3 ISP dated 02/18/23 documents “resident is unable to utilize pendant system to alert staff to their needs due to their inability to remember to use.” The resident’s record did not include documentation rounds were made during the timeframe of 12:00am-5:00am on the following dates: 05/01/23, 05/03/23, 05/06/23, 05/07/23, 05/10/12, 05/12/23, 05/13/23, 05/14/23, 05/20/23, 05/22/23, 05/23/23.
  3. Staff # 7 confirmed documentation of the rounds was not in the record for residents #2 and #3.
Plan of correction
1) Internal review of all special care unit residents ISPs will be updated with the # of checks during the day and night. RPs will be notified, and signatures will be obtained. 2) The Point of Care Audit Report will be reviewed on a weekly basis to assure the documentation is completed. Follow-up documentation will be completed within 7 days.
March 23, 2023Complaint survey1 violation
Inspection dates
03/23/2023
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 03/23/2023 from 08:47am to 12:26pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 03/20/2023 regarding allegations in the area(s) of: Resident Care and Related Services. Number of residents present at the facility at the beginning of the inspection: 69 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 0 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation was completed of an office area located on the 2nd floor. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-680-C
Based on the record review the facility failed to ensure medications shall be administered not earlier than one hour before and not later than one hour after the facility’s standard dosing schedule, except for those drugs that are ordered for specific times.
Evidence
  1. The facility’s Medication Management & Services Policy documents “medication pass times in the community are 0600/0900/1300/1700/1900.” Resident #2’s Medication Administration Record (MAR) for April and October 2022 documents a medication administration time of 9:00 am for Revlimid Capsule 20 mg. The facility’s medication administration audit report documents the resident was administered Revlimid Capsule 20mg an hour after 9:00 am on the following dates and times: 04/05/22 at 11:20 am 04/06/22 at 11:34 am 04/08/22 at 11:47 am 10/02/22 at 10:52 am 10/03/22 at 10:57 am 10/06/22 at 12:08 pm 10/08/22 at 11:09 am 10/10/22 at 10:49 am 10/11/22 at 10:11 am 10/12/22 at 10:09 am 10/14/22 at 10:51 am 10/15/22 at 11:42 am 10/16/22 at 12:43 pm 10/17/23 at 10:29 am 10/18/22 at 11:28 am 10/21/22 at 11:29 am
Plan of correction
Methods: 1) Staff education sessions will be held to educate the LPN/RMA staff on the Medication Administration Policies. Re-education will be held annually. 2) Biannual Health Care Oversight will be conducted to assure adherence to the policy. 3)Monthly Medication Administration Observations. 4)Quarterly 3rd Party Medication Administration Observation to occur through Omnicare. 5)Run a daily (3-5 times weekly) Medication Administration Report through EHR and follow up accordingly. 6)Annual RMA Refresher Course to be held by Omnicare. Tools: 1) Nursing P&P Manual- Medication Management and Services. 2) HealthCare Oversight Form. 3) Staff Inservice form 4) Medication Pass Observation Worksheet – Appendix F Persons Responsible: Acting Director of Clinical Services, Assistant Director of Clinical Services RN Acting Director of Clinical Services, Assistant Director of Clinical Service, LPN Omnicare Representative Acting Director of Clinical Services, Assistant Director of Clinical Services Omnicare Representative
March 23, 2023Complaint survey1 violation
Inspection dates
03/23/2023
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 BUILDINGS AND GROUND22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 03/23/2023 from 08:47am to 12:26pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 03/20/2023 regarding allegations in the area(s) of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 69 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 7 Number of staff records reviewed: 0 Number of interviews conducted with residents:0 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation was completed of an office area located on the 2nd floor. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the allegation of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-560-E
Based on an onsite observation the facility failed to ensure all resident records shall be kept in a locked area.
Evidence
  1. During an observation of the facility, records for resident’s #1, #2, #3, #4, #5, #6, and #7 were observed in an unstaffed, and unlocked office area.
Plan of correction
1)All records removed from unlocked office on 2nd floor Wellness. All records moved and locked in nurse’s station on 2nd floor Wellness. 2)Random audits will be conducted monthly by community leadership to assure charts are not stored in undesignated areas. Persons Responsible: Acting Director of Clinical Services, Assistant Director of Clinical Services Executive Director, Acting Director of Clinical Services, Assistant Director of Clinical Services, certified designee
March 16, 2023Complaint survey0 violations
Inspection dates
03/16/2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 03/16/2023 from 8:36 am to 12:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint reported incident was received by VDSS Division of Licensing on 03/14/2023 regarding allegations in the area(s) of: Staffing and Supervision, Resident Accommodation and Related Provisions, and Article 3: Safe, Secure Environment. Number of residents present at the facility at the beginning of the inspection: 69 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 0 Number of staff records reviewed: 5 Number of interviews conducted with residents: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of the safe secure unit and assisted living facility was completed. Breakfast was observed. A review of available linens to include towels and washcloths were observed in the safe secure unit. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
March 3, 2023Complaint survey3 violations
Inspection dates
03/03/2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 03/03/2023 from 8:24 am to 11:52 am. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A (complaint) was received by VDSS Division of Licensing on (01/18/23) regarding allegations in the areas of: Staffing and Supervision and Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 68 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of interviews conducted with residents: 0 Number of staff record reviewed: 0 Number of interviews conducted with staff: 2 Observations by licensing inspector: An observation of the safe, secure unit was completed. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the (allegations); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-680-D
Based on the record review the facility failed to ensure medications shall be administered in accordance with the physician’s or other prescriber’s instructions and consistent with the standards of practice outlined in the current medication aide curriculum, approved by the Virginia Board of Nursing.
Evidence
  1. The record for resident #3 contains a physician order dated 02/15/23 for medication administration of Doxycycline “One tablet by mouth two times a day for left arm abrasion infection for 7 days.” The resident’s Medication Administration Record (MAR) for Feb. 2023 documents the medication was first administered on 02/16/23. The MAR and the resident’s progress notes did not include documentation the resident was administered Doxycycline two times a day on the 7th day, which was 02/22/23.
Plan of correction
Educate staff that all antibiotic orders will be entered into PCC using the duration of administration option to assure all doses are administered according to physician order Will routinely track antibiotics moving forward on weekly QA packet ALL Nursing Staff Inservice-3/15/23 ALL Staff Meeting- 3/29/23 (Nursing Inservice after for any not present 3/15/23)
22VAC40-73-450-A
Based on the record review the facility failed to ensure on or within 7 days prior to the day of admission, a preliminary plan of care shall be developed to address the basic needs of the resident that adequately protects his health, safety, and welfare.
Evidence
  1. The record for resident #1 does not contain a preliminary plan of care or an individualized service plan (ISP) completed on or prior to the resident’s admission date of 02/01/23. The ISP in the record documents an initiated date of 2/10/23.
Plan of correction
DON or designee will update POA on ISP with notation as soon as possible within 24 hours of modification DON or designee will develop comprehensive ISP prior to physical move in of all new residents DON or designee will audit ISP of all new residents the day before the actual day of physical move in to ensure correct dates and signatures 100% chart Audit for signatures by 3/30/23
22VAC40-73-680-E
Based on the record review the facility failed to ensure medical procedures or treatments ordered by a physician or other prescriber shall be provided according to his instructions and documented. The documentation shall be maintained in the resident’s record.
Evidence
  1. The record for resident #2 contains a physician order dated 02/24/23 including instructions for “daily wound care order for skin tear on right elbow.” The resident’s (MAR) for Feb. 2023 and the resident’s progress notes did not include documentation the resident received wound care on the date of 02/26/2023.
Plan of correction
Educate staff on order start dates based on needs of the order Educate that a MAR/TAR triggered in red needs to be addressed with a progress note ALL Nursing Staff Inservice-3/15/23 ALL Staff Meeting- 3/29/23 (Nursing Inservice after for any not present 3/15/23)
January 24, 2023Complaint survey2 violations
Inspection dates
01/24/2023, 01/25/2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 01/24/23 from 8:45 am to 4:00 pm and on 01/25/23 from 6:16 am to 1:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A (complaint) was received by VDSS Division of Licensing on (01/18/23) regarding allegations in the areas of: Staffing and Supervision and Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 69 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 11 Number of interviews conducted with residents: 3 Number of interviews conducted with staff: 6 Observations by licensing inspector: Breakfast, Lunch and an activity were observed. A medication pass observation was completed for five residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication carts, fire inspection report, health inspection report, and a staffing schedule. Water temperature was measured, and call bell system was monitored. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the (allegations); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-640-A
Based on observation the facility failed to implement a written plan for medication management to include methods to prevent the use of outdated medications.
Evidence
  1. During the medication cart observation with staff # 2 the following expired medications were observed on the medication cart: donepezil 10mgs tablets expired 01/03/23 and ondansetron 4 mg tablets expired 01/14/23 for resident #7; paroxetine 40mg tablets expired 03/28/22 and pantoprazole 40mg tablets expired 08/31/22 for resident # 8; tropism chloride 20 mg tablets expired 12/09/22 and furosemide 40 mg tablets expired 07/19/22 for resident #9; acetaminophen 500mg tablets expired 07/31/22 for resident #10; MiraLAX expired 04/2021 for resident #11.
Plan of correction
The Clinical Director or designee will conduct 100% cart audit and every Monday to assure expired medications are removed and reordered if needed. The Clinical Director or designee will hold an all staff in-service on medication management as it relates to expired medications and medication availability.
22VAC40-73-660-A
Based on observation the facility failed to ensure a medicine cabinet, container, or compartment shall be used for storage of medication and dietary supplement prescribed for resident when such medications and dietary supplement are administered by the facility. Medications shall be stored in a manner consistent with current standards of practice.
Evidence
  1. During observation on 01/25/23, 14 Packs of prescribed medications and 1 box of prescribed medication was observed on the desk in the concierge area. No staff were present during the initial observation. Staff #5 was notified of the location of the medication. Staff #5 proceeded to remove the medication from the location.
Plan of correction
The Clinical Director or designee will complete a 100% apartment audit to remove any medications inappropriately stored. The Clinical Director or designee will hold an all staff in-service on medication management as it relates to proper medication storage. The Clinical Director or designee will routinely round on resident apartments for continuity of proper medication storage.
January 24, 2023Inspection12 violations
Inspection dates
01/24/2023, 01/25/2023
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSARTICLE 1 – SUBJECTIVITY22VAC40-90 BACKGROUND CHECKS FOR ASSISTED LIVING FACILITIES22VAC40-90 THE SWORN STATEMENT OR AFFIRMATION22VAC40-90 THE CRIMINAL HISTORY RECORD REPORT
Technical assistance
Ensure Menus for meals and snacks for the current week are posted and dated in an area conspicuous to residents.
Comments
Type of inspection: Renewal Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced renewal inspection took place on 01/24/23 from 8:45 am to 4:00 pm and on 01/25/23 from 6:16 am to 1:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. Number of residents present at the facility at the beginning of the inspection: 69 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 11 Number of interviews conducted with residents: 5 Number of interviews conducted with staff: 6 Observations by licensing inspector: Breakfast, Lunch and an activity were observed. A medication pass observation was completed for five residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication carts, fire inspection report, health inspection report, and a staffing schedule. Water temperature was measured, and call bell system was monitored. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the inspection determined non-compliance with applicable standard(s) or law, and violation(s) were documented on the violation notice issued to the facility. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-40-B
Based on the onsite record review, the facility failed to ensure the criminal history record report was obtained on or prior to the 30th day of employment for each staff person.
Evidence
  1. The record for staff # 3, hire date 06/13/22, contains a criminal history record report dated 01/25/23.
Plan of correction
The Executive Director or designee will complete a 100% audit of all active records to assure a current criminal history is present. Audits will be conducted every 30 days for new staff hires.
22VAC40-73-290-B
Based on observation the facility failed to develop and implement a procedure for posting the name of the current on-site person in charge in a place in the facility that is conspicuous to the residents and the public.
Evidence
  1. On 1/25/23 @ 6:16 am the posting of the on-site person in charge at the facility listed staff # 3 as the Manager on Duty. Staff #5 acknowledged being the Manager on Duty and acknowledged staff # 3 was not on site at the facility during this time.
Plan of correction
The Executive Director or designee will conduct staff training on Manager on Duty responsibility and notification/postings.
22VAC40-73-440-A
Based on the record review the facility failed to ensure the Uniform Assessment Instrument (UAI) shall be completed at least annually.
Evidence
  1. The record for resident #3 contains a UAI dated 12/09/21. The record does not contain an annual UAI completed after 12/09/21.
Plan of correction
The Clinical Director or designee will audit all current records to assure compliance and utilize internal management system to maintain compliance.
22VAC40-73-150-B-6
Based on observation and staff interview the facility failed to ensure a facility licensed for both residential and assisted living care may be operated by an acting administrator for no more than 150 days, or no more than 90 days if the acting administrator has not applied for licensure, from the last date of employment of the licensed administrator.
Evidence
  1. On 6/27/22 an email was sent to the regional licensing office including notification of change in administrator eff. 06/25/22. The notification reported staff # 3 “will be the administrator in training under preceptorship with staff # 6. “
  2. During the onsite visit on 01/24/23, staff #1 acknowledged he was still the acting administrator in training under the preceptorship of staff # 6.
  3. Staff # 3 stated staff # 6 is on site at the facility one or two times a week.
Plan of correction
The ED or designee is now staff #9 . Asst ED posted staff # 9 License and department head hours in building. Asst ED has state License test on March 6th.
22VAC40-73-410-A
Based on the record review the facility failed to ensure upon admission the assisted living facility shall provide an orientation for new residents and their legal representatives, including emergency response procedures, mealtimes, and use of the call system. Acknowledgment of having received the orientation shall be signed and dated by the resident and, as appropriate, his legal representative and such documentation shall be kept in the record’s record.
Evidence
  1. The record for resident # 6 does not contain documentation of completion of an orientation upon admission.
Plan of correction
Not published by VDSS.
22VAC40-73-450-E
Based on the record review the facility failed to ensure the individualized service plan (ISP) shall be signed and dated by the licensee, administrator, or his designee, and by the resident or his legal guardian.
Evidence
  1. Resident #2’s ISP dated 08/18/22 was not signed by the facility and the resident or the legal guardian.
  2. Resident # 3’s ISP dated 12/09/21 was not signed by the facility and resident or the legal guardian.
  3. Resident #4’s ISP dated 01/18/23 was not signed by the resident or the legal guardian.
  4. Resident #5’s ISP dated 01/18/23 was not signed by the resident or the legal guardian.
  5. Resident #6’s ISP dated 01/18/23 was not signed by the resident or the legal guardian.
  6. Resident # 7’s ISP dated 03/11/22 was not signed by the resident or the legal guardian.
Plan of correction
The Clinical Director or designee will utilize all available forms of secure correspondence to obtain RP signatures as needed on ISP. All attempts to obtain signature will be noted on the ISP.
22VAC40-73-450-F
Based on the record review the facility failed to ensure the ISP shall be reviewed and updated at least once every 12 months.
Evidence
  1. 1, The record for resident #3 contains an ISP dated 12/09/21. There is no documentation in the record of an ISP completed after 12/09/21.
Plan of correction
The Clinical Director or designee will The Clinical Director or designee will audit all current records to assure compliance and utilize internal management system to maintain compliance.
22VAC40-73-450-C
Based on the record review the facility failed to ensure the ISP includes a description of identified needs based upon the UAI.
Evidence
  1. Resident #1’s UAI dated 10/12/22 documents mechanical & human help needs for toileting. The ISP dated 10/12/22 does not include documentation of the mechanical supports needed for toileting.
  2. Resident #6’s UAI dated 01/18/23 documents mechanical help needed for eating. The ISP dated 01/18/23 does not include documentation of the mechanical supports needed for eating.
  3. Resident #7’s UAI dated 03/11/22 documents mechanical help needed for eating. The ISP dated 03/11/22 does not include documentation of the mechanical supports needed for eating.
  4. Resident #5’s UAI dated 07/05/22 documents a need for help due to bladder and bowel incontinence. The ISP dated 01/18/23 does not include documentation of the supports needed for bowel and bladder.
Plan of correction
The Clinical Director or designee will audit all current records to assure compliance and utilize internal management system to maintain compliance.
22VAC40-73-260-A
Based on the record review the facility failed to ensure each direct care staff member shall maintain certification in first aid.
Evidence
  1. The record for staff #5, hire date 02/25/20, contains a first aid certification with an expiration date of 2021 and a first aid certification with a completion date of 01/24/23.
Plan of correction
The Clinical Director or designee will conduct an audit of 100% of current staff records to assure compliance. A routine certification course will be held at the community to maintain compliance.
22VAC40-73-680-D
Based on the record review the facility failed to ensure medications shall be administered in accordance with the physician’s order and consistent with the standards of practice outlined in the current medication aide curriculum approved by the Virginia Board of Nursing.
Evidence
  1. The record for resident # 5 contains a physician order dated 01/17/23, and a medication administration record (MAR) for Dec. 2022 and Jan. 2023 that includes an order for amlodipine Besylate Tablet 10 mg “give 1 tablet by mouth one time a day for HTN. Hold for BP less than 120.” The MAR for Dec. 2022 and Jan. 2023 documents the medication was administered on the following dates: 12/27/22, BP reading of 110/54; 12/28/22, BP reading of 116/57; 12/29/22, BP reading of 114/63; 01/04/23 BP reading of 119/59.
Plan of correction
The Clinical Director or designee will conduct a 100% staff inservice for current registered medication aids and Licensed Practical Nurses related to the Medication Management Plan and the Five Rights of Medication Administration. Routine audits will be conducted for compliance.
22VAC40-73-325-B
Based on the record review the facility failed to ensure the fall risk rating shall be reviewed and updated after a fall.
Evidence
  1. Resident #5’s progress notes dated 12/16/22 and 12/20/22 document fall incidents. The record does not contain a fall risk rating completed after 12/16/22 and 12/20/22.
  2. Resident # 10’s progress note dated 11/07/22 documents a day 2 follow up post fall. The record does not document that a fall risk rating was completed following a fall in November of 2022.
Plan of correction
The Clinical Director or designee will utilize the community QA packet to assure completion of fall risk rating after incident and/or annually.
22VAC40-73-700-2
Based on observation the facility failed to post “No Smoking-Oxygen In Use” signs in any room of a building where oxygen is in use.
Evidence
  1. Resident #1’s room contained an oxygen tank. There was no evidence of a no smoking-oxygen use sign posted in the resident’s room or outside the resident’s door.
  2. Resident #1 acknowledged use of oxygen as needed.
Plan of correction
The Clinical Director placed a “no Smoking sign” during inspection. The Clinical Director or designee will audit resident orders to determine need for Oxygen signs and place signage in a timely manner.
January 24, 2023Complaint survey1 violation
Inspection dates
01/24/2023, 01/25/2023
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS73 BUILDINGS AND GROUND22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS22VAC40-80 COMPLAINT INVESTIGATION
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced complaint inspection took place on 01/24/23 from 8:45 am to 4:00 pm and on 01/25/23 from 6:16 am to 1:00 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A (complaint) was received by VDSS Division of Licensing on (01/13/23) regarding allegations in the areas of: Staffing and Supervision and Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 69 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 11 Number of interviews conducted with residents: 5 Number of interviews conducted with staff: 6 Observations by licensing inspector: Breakfast, Lunch and an activity were observed. A medication pass observation was completed for five residents. The following was reviewed: resident and staff records, emergency preparedness drills, resident fire and resident emergency drills, medication carts, fire inspection report, health inspection report, and a staffing schedule. Water temperature was measured, and call bell system was monitored. Additional Comments/Discussion: An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported some, but not all of the (allegations); area(s) of non-compliance with standard(s) or law were: Resident Care and Related Services A violation notice was issued; any violation(s) not related to the complaint but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-930-D
Based on record review the facility failed to ensure that once the resident has gone to bed each evening until the resident has arisen each morning, at a minimum direct care staff shall make rounds no less than every two hours.
Evidence
  1. Resident #1’s Individualized Service Plan (ISP) dated 1/18/23 documents “resident is unable to utilize pendant system to alert staff to his needs due to inability to remember to use. Staff to check on resident every 2 hours to assess needs and safety.” There was no documentation in the resident’s record of completion of rounds every 2 hours to assess the needs and safety of the resident.
  2. Resident #2’s ISP dated 1/18/23 documents “(date initiated: 11/23/22) resident resides on memory care unit and is unable to utilize call pendant. Staff to round on resident every 2 hours to assess resident needs and safety.”
  3. The record for resident #2 does not include documentation of 2-hour rounds from 12:00am to 6:00am on the following dates: 12/28/22; 12/30/22; 12/31/22; 01/03/23; 01/07/23; 01/08/23; 01/09/23; 01/12/23; 01/13/23; 01/15/23; 01/17/23; 01/18/23; 01/19/23; 01/22/23; 01/23/23.
  4. Resident #3’s ISP dated 11/01/22 documents “(dated initiated:11/07/22) resident is unable to utilize pendant system to alert staff to needs due to cognitive deficit. Staff will check on resident every 2 hours and meet identified needs and assure safety.”
  5. The record for resident #3 does not include documentation of 2 hours round from 12:00am to 6:00am on the following dates: 12/28/22; 12/30/22; 12/31/22; 01/04/23; 01/07/23; 01/08/23; 01/09/23; 01/13/23; 01/15/23; 01/17/23; 01/21/23; 01/22/23; 01/23/23.
Plan of correction
The Clinical Director or designee will conduct all staff in-service for documentation compliance. Documentation compliance will be reviewed by the Clinical Director or designee prior to the end of each shift and addressed as needed.
November 4, 2022Complaint survey0 violations
Inspection dates
11/04/2022
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDINGS AND GROUND22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Complaint Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 11/04/2022 from 08:59 am to 4:30 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A complaint was received by VDSS Division of Licensing on 10/28/2022 regarding allegations in the area(s) of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 72 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 3 Number of staff records reviewed: 1 Number of interviews conducted with residents: 2 Number of interviews conducted with staff: 2 Observations by licensing inspector: Staffing schedule was reviewed. Lunch and an activity were observed. The facility call bell system was reviewed and monitored. Additional Comments/Discussion: None An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation did not support the allegation(s) of non-compliance with standard(s) or law. The inspection summary will be posted to the VDSS website within 5 business days of your receipt of the inspection summary. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact Donesia Peoples, Licensing Inspector at 757-353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
October 13, 2022Inspection2 violations
Inspection dates
10/13/2022
Areas reviewed
22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMMODATIONS AND RELATED PROVISIONS22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTS
Comments
Type of inspection: Monitoring Date(s) of inspection and time the licensing inspector was on-site at the facility for each day of the inspection: An unannounced monitoring inspection took place on 10/13/2022 from 9:29 am until 12:57 pm. The Acknowledgement of Inspection form was signed and left at the facility for each date of the inspection. A (self-reported incident) was received by VDSS Division of Licensing on (09/26/2022) regarding allegations in the area(s) of: Resident Care and Related Services Number of residents present at the facility at the beginning of the inspection: 72 The licensing inspector completed a tour of the physical plant that included the building and grounds of the facility. Number of resident records reviewed: 1 Number of staff records reviewed: 2 Number of interviews conducted with residents: 1 Number of interviews conducted with staff: 3 Observations by licensing inspector: A tour of the facility was conducted to include inside and outside building grounds. The following were reviewed: emergency preparedness and resident emergency drills; policy & procedure re: missing resident. Additional Comments/Discussion: Staff # 3 was interviewed via phone on 10/20/2022 due to the staff not being present at the facility during the on-site inspection. An exit meeting will be conducted to review the inspection findings. The evidence gathered during the investigation supported the (self-report) of non-compliance with standard(s) or law, and violation(s) were issued. Any violation(s) not related to the (self-report) but identified during the course of the investigation can also be found on the violation notice. The licensee has the opportunity to submit a plan of correction to indicate how the cited violation(s) will be addressed in order to return the facility to compliance and maintain future compliance with applicable standard(s) or law. If the licensee wishes to provide a plan of correction: (i) type the plan on a separate Word document, (ii) identify the standard violation number being addressed, (iii) include the date the violation will be corrected, (IV) do not include any names or confidential information, and (V) return to the licensing inspector by email within five (5) business days of the exit interview. Compliance with all applicable regulations and law shall be maintained and any areas of noncompliance must be corrected. Within 15 calendar days of your receipt of the inspection findings (inspection summary, violation notice, and supplemental information), you may request a review and discussion of these findings with the inspector's immediate supervisor. To make a request for review and discussion, you must contact the licensing supervisor at the regional licensing office that serves your geographical area. Regardless of whether a supervisory review has been requested, the results of the inspection will be posted to the DSS public website within 5 business days of your receipt of the Inspection Summary and/ or Violation Notice. The department's inspection findings are subject to public disclosure. Please Note: A copy of the findings of the most recent inspection are required to be posted on the premises of the facility. For more information about the VDSS Licensing Programs, please visit: www.dss.virginia.gov Should you have any questions, please contact (Donesia Peoples), Licensing Inspector at (757) 353-0430 or by email at donesia.peoples@dss.virginia.gov
Violations
22VAC40-73-450-E
Based on the record review, the facility failed to ensure the ISP shall be signed and dated by the resident or the legal guardian.
Evidence
  1. In the record for resident #1, the ISP dated 02/25/22 did not include a documented signature of the resident or legal guardian.
Plan of correction
All active resident charts will be reviewed for compliance with obtaining a signature by the resident or legal guardian and corrected as needed. Education will be provided to certified staff on policy and procedure related to signature attainment.
22VAC40-73-460-D
Based on staff interview and the onsite record review the facility failed to provide supervision of resident schedules, care, and activities including attention to specialized needs.
Evidence
  1. The facility reported resident #1 went missing while on a facility outing in the community. The Incident report dated 09/30/22 states “resident was unable to be located while at an event with Bay Lake Staff.”
  2. Staff #1, #2, and # 3 acknowledged resident was missing approximately 30 minutes and located by event police.
  3. Resident #1 progress notes by the nurse practitioner dated 05/10/22 and 08/23/22 document a presenting problem and medical history of dementia.
  4. Resident #1’s Individualized Service Plan (ISP) dated 02/25/22 documents interventions to include “Utilize Project Lifesaver” and “family wants resident to be able to walk with a caregiver or with a staff member.”
Plan of correction
The community provided education to staff related to the resident's Individualized Service Plan regarding special needs/supervision with mobility. The resident will have constant supervision for all events attended outside of the community.
February 23, 2022Inspection5 violations
Inspection dates
02/23/2022
Areas reviewed
22VAC40-73 GENERAL PROVISIONS22VAC40-73 ADMINISTRATION AND ADMINISTRATIVE SERVICES22VAC40-73 PERSONNEL22VAC40-73 STAFFING AND SUPERVISION22VAC40-73 ADMISSION, RETENTION, AND DISCHARGE OF RESIDENTS22VAC40-73 RESIDENT CARE AND RELATED SERVICES22VAC40-73 RESIDENT ACCOMODATIONS AND RELATED PROVISIONS22VAC40-73 BUILDING AND GROUNDS22VAC40-73 EMERGENCY PREPAREDNESS22VAC40-73 ADDITIONAL REQUIREMENTS FOR FACILITIES THAT CARE FOR ADULTS WITH SERIOUS COGNITIVE IMPAIRMENTSArticle 1Subjectivity
Comments
An unannounced renewal inspection was conducted by two Licensing Inspectors on 2/23/22 from 9:42am to 4:30pm. There were 71 residents in care at the time of the inspection. A tour of the facility was conducted and activities were observed. Medication passes were observed and staff and resident files were reviewed. Information gathered during the inspection determined non-compliances with applicable standards or law, and violations were documented on the violation notice issued to the facility.
Violations
22VAC40-73-440-A
Based on record review, the facility failed to ensure the Uniform Assessment Instrument (UAI) was completed prior to admission, at least annually, and whenever there is a significant change in the resident’s condition.
Evidence
  1. Resident #1’s UAI was last completed on 10/26/20.
  2. Resident #1 also had a significant change in condition as she was admitted to hospice on 1/1/22.
  3. Resident #3 was admitted to the facility on 11/29/21 and the ISP was completed on 12/24/21.
Plan of correction
Resident #1 UAI/ ISP will be made current. Director of Clinical Services or designee will assure UAI initial assessment is completed prior to resident physical move-in. Executive Director or designee will confirm the UAI is completed prior to resident physical move-in. The Director of Clinical Services or designee will monitor UAI change of condition/annual review dates routinely to assure completion as scheduled. The UDA system will be utilized to maintain scheduling and compliance.
22VAC40-73-640-A
Based on observations made during the audit of the medication cart, the facility failed to adhere to methods to prevent the use of outdated, damaged, or contaminated medications.
Evidence
  1. During the medication cart audit the following outdated medications were observed:
  2. Resident #4's Listerine had an expiration date of 8/25/21.
  3. Resident #7’s Tiotropium Bromide 2.5 mcg inhaler had a Do Not Use after date of 1/25/22.
  4. Resident #8’s Xelijanz Tabs had a "Use By" date of 09/08/2021.
  5. Resident #8’s Montelukast Sod had a "Use By" date of 11/12/2020.
  6. Resident #8’s Primidone 250mg had a "Use By" date of 8/18/2021.
  7. Staff #1 acknowledged the medications were expired or outdated.
Plan of correction
A full medication cart audit will be completed to remove and address all expired medications. A monthly cart audit will be completed by the LPN charge nurse or designee to remove and address all expired medications during the month of the audit.
22VAC40-73-680-C
Based on observation, the facility failed to ensure medications be administered not earlier than one hour before and not later than one hour after the facility's standard dosing schedule, except those drugs that are ordered for specific times, such as before, after, or with meals.
Evidence
  1. Staff #3 was observed administering medications at 10:18 am to Resident #5 and to Resident #3 at 10:30am.
  2. Both medications were scheduled to be administered at 9:00am.
Plan of correction
A full medication cart audit will be completed to assure timeliness of medications is cohesive per resident and based on MD order. Staff in-services will be conducted based on policy and procedures related to the 5-rights of medication administration.
22VAC40-73-350-B
Based on review of resident records, the facility failed to ascertain, prior to admission, whether a potential resident is a registered sex offender.
Evidence
  1. Resident #2 was admitted on 2/14/22 and the Sex Offender screening was completed on 2/23/22.
  2. Resident #3 was admitted on 11/29/21 and the Sex Offender screening was completed on 2/23/22.
Plan of correction
Sex offender records will be obtained by the community prior to date of resident physical move-in. Business Office Manager or designee will confirm completion of record attainment prior to resident physical move-in.
22VAC40-73-450-F
Based on record review and interview, the facility failed to review and update Individual Service Plans (ISP) at least once every 12 months and as needed for a significant change of a resident’s condition.
Evidence
  1. Resident #1’s ISP was last updated on 10/29/20.
  2. Resident #1 is currently receiving hospice services which were not detailed on the ISP.
Plan of correction
Resident #1 ISP will be made current. Director of Clinical Services or designee will monitor ISP change of condition and annual review dates routinely to assure completion as needed/scheduled. The UDA system will be utilized to maintain scheduling and compliance.
February 23, 2022Complaint survey1 violation
Inspection dates
02/23/2022
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
An unannounced complaint inspection was conducted by two licensing inspectors. The inspection was completed on February 23, 2022 from 9:42 a.m. to 4:30 p.m. The facility's census was 71. The complaint addressed concerns regarding resident care. Residents, staff and family members were interviewed. Based on the information obtained during the inspection the allegation was valid. The violation was reviewed during the exit interview. Information gathered during the inspection determined non-compliance with applicable standards or law, and the violation was documented on the violation notice issued to the facility.
Violations
22VAC40-73-680-H
Based on record review and interviews, the facility failed to ensure that at the time the medication is administered, the facility shall document on a medication administration record (MAR) all medications administered to residents, including over-the-counter medications and dietary supplements.
Evidence
  1. Medication Error Report provided by the facility dated 2/14/22 documented that Staff #2 initialed that 8:00am and 12:00pm Albuterol treatments were administered to Resident #2, however Staff #2 never administered the treatments.
  2. An interview with the family of Resident #2 on 2/22/22 verified the medical treatments were not provided to the resident, as Resident #2 was not present to receive the treatments.
  3. During the interview on 2/23/22, Staff #1 acknowledged that Staff #2 falsified the MAR and was terminated.
Plan of correction
Steps to correct the noncompliance with the standard: A full investigation was conducted. Employee was terminated. Measures to prevent noncompliance from occurring in the future: Director of Clinical Services/designee to conduct weekly medication administration observations. All staff training conducted on Five Rights of Medication Administration.
July 30, 2021Inspection0 violations
Inspection dates
July 30, 2021 , Aug. 3, 2021 and Aug. 5, 2021
Comments
A non-mandated self-report/monitoring inspection was initiated on 07-30-2021 and concluded on 08-05-2021. A self-reported incident was received by the department regarding allegations in the areas of Personnel and Resident Care and Related Services. The Administrator was contacted by telephone to conduct the investigation. The licensing inspector emailed the Administrator a list of documentation required to complete the investigation. The licensing inspector conducted an on-site observation at the facility on 08-05-2021. The evidence gathered during the investigation did not support the self-report of non-compliance with standards or law.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
June 15, 2021Complaint survey0 violations
Inspection dates
June 15, 2021 and June 17, 2021
Comments
This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A complaint inspection was initiated on June 15, 2021 and concluded on June 17, 2021. A complaint was received by the department regarding allegations in the areas of staffing and supervision and resident care and related services. The Executive Director was contacted by telephone to conduct the investigation. The licensing inspector emailed the Executive Director a list of documentation required to complete the investigation. The evidence gathered during the investigation did not support the allegation of non-compliance with standards or law.
Violations
No violations cited
The inspector documented no violation of standards at this inspection.
June 7, 2021Complaint survey3 violations
Inspection dates
June 7, 2021 and June 17, 2021
Comments
This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A complaint inspection was initiated on June 7, 2021 and concluded on June 17, 2021. A complaint was received by the department regarding allegations in the areas of resident care and related services, and the safe, secure environment of an event occurring in December 2020. The Executive Director was contacted by telephone to conduct the investigation. The licensing inspector emailed the Executive Director a list of documentation required to complete the investigation. The evidence gathered during the investigation supported the allegation of non-compliance with standards or law, and violations were issued. Any violations not related to the complaint but identified during the course of the investigation can be found on the violation notice.
Violations
22VAC40-73-150-C
Based on record review and discussion, the administrator failed to be responsible for the general administration and management of the facility and shall oversee the day-to-day operation of the facility. This includes responsibility for ensuring that care is provided to residents in a manner that protects their health, safety, and well-being.
Evidence
  1. Resident #1 was observed in video footage on 12-23-2020 obtained by the facility being kicked, punched, and pushed by Staff #2 and Staff #3 during an incident that began at approximately 9:34 p.m. The incident took place in the special care unit of the facility and lasted less than five minutes.
  2. Staff #1 confirmed during discussion the aforementioned situation took place and Resident #1’s health, safety, and well-being was not protected in the facility.
Plan of correction
Measures to prevent the noncomplaince from occuring in the future: The current Executive Director will ensure care is provided to residents in a manner that protects their health, safety, and well-being. Initiated Weekly Clinical Quality Asurance Meetings, Level of Care Meetings and At Risk Meetings to consistently discuss care planning of residents. Staff will receive ongoing training as it relates to providing care for those with serious cognitive impairments. Person(s) responsible for implementation and/or monitoring preventative measures: Executive Director, Director of Clinical Services, Inspiritas Director of Clinical Services
22VAC40-73-470-F
Based on record review and discussion, the facility failed to ensure when a resident suffers serious injury or medical condition, or there is reason to suspect that such has occurred, medical attention from a licensed health care professional shall be secured immediately.
Evidence
  1. Incident report received 12-31-2020 documented an incident that occurred on 12-23-2020 between 9:00 p.m. ? 9:30 p.m., ?Resident [#1] came into nurse’s station and was attempting to go through items. [Staff #2] came into nurse’s station and attempted to get items from resident [#1]. At that time resident [#1] swung at staff and hit [Staff #2] in the id [St ff #4] f t [#1] t face. A private aide [Staff #4] for a resident came into the nurse’s station and put her arms around resident [#1] to prevent him from hitting at staff. At that time [Staff #2] swatted at and kicked at resident [#1]. A second staff member, [Staff #3], came and grabbed resident [#1] from nurse’s station and forced him out and pushed him from behind??
  2. Facility did not provide documentation that an assessment was completed for Resident #1 following the incident. Medical attention was not obtained for the resident following the incident.
  3. Review of video footage from the 12-23-2020 incident showed Resident #1 was punched, kicked, and pushed by Staff #2 and Staff #3 as stated in the aforementioned report.
  4. Staff #1 confirmed during discussion that Resident #1 was not sent out to be evaluated after the incident and medical attention was not secured immediately.
Plan of correction
Measures to prevent the noncompliance from occurring again: The current Executive Director re-educated staff to include the Director of Clinical Services, Inspiritas Director of Clinical Services, RN Supervisors and Charge Nurses on the standard to ensure any resident that suffers a serious injury or medical condition, or there is reason to suspect that such has occurred, receives medical attention from a licensed health care professional immediately. All staff were retrained on agreesive behaviors and redirection techniques. Staff will receive ongoing training in reference to caring for residents with serious cognitive impairments. Person(s) responsible for implementation and/or monitoring preventative measures: Executive Director , Director of Clinical Services and Inspiritas Director of Clinical Services
22VAC40-73-560-E
Based on record review and discussion, the facility failed to ensure all resident records were kept in a locked area.
Evidence
  1. Review of video footage on 06-15-2021 showed the nursing station located on the first floor of Inspiritas (Safe, Secure Environment), which contained resident records was unlocked with doors open. Resident #1 entered the area unsupervised and fumbled with papers on 12-23-2020.
  2. Staff #1 confirmed the records in Inspiritas first floor were not kept secure and locked on 12-23-2020.
Plan of correction
Measures to prevent the noncomplaince from occuring in the future: Executive Director re-educated staff working on the Inspiritas Neighborhood of the requirement to ensure resident records are kept in a locked area. Executive Director and Inspiritas Director of Clinical Services will continue to inservice staff on the standard. Executive Director had additional keys for the nurses stations made to ensure all staff had immediate access to the keys and the nurses station doors remain locked and closed at all times. Person(s) responsible for implementation and/or monitoring preventative measures: Executive Director, Director of Clinical Services, Inspiritas Director of Clinical Services
February 16, 2021Inspection1 violation
Inspection dates
Feb. 16, 2021 , Feb. 23, 2021 , Feb. 24, 2021 and Feb. 25, 2021
Areas reviewed
22VAC40-73 RESIDENT CARE AND RELATED SERVICES
Comments
This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A monitoring inspection was initiated on February 16, 2021 and concluded on February 25, 2021. The Executive Director was contacted by telephone to initiate the inspection. The Executive Director reported that the current census was 63. The inspector emailed the Executive Director a list of items required to complete the inspection. The inspector reviewed 4 resident records, 4 staff records, activities calendars, menus, staff schedules, healthcare, dietary, and pharmacy oversights, resident council notes, fire inspection, health inspection, fire and emergency drills submitted by the facility to ensure documentation was complete. Information gathered during the inspection determined non-compliance(s) with applicable standards or law, and violations were documented on the violation notice issued to the facility.
Violations
22VAC40-73-610-B
Based on record review and discussion, the facility failed to ensure menus for meals for the current week including any menu substitutions or additions were recorded on the posted menu. A record shall be kept of the menus served for two years.
Evidence
  1. January and February 2021 menus were reviewed. The following items were not documented as to what was served between 01-03-2021 and 02-19-2021: Soup (du jour), fresh fruit, vegetables (du jour, medley, chef’s choice).
  2. The breakfast menus were requested but not provided as documenting what was served.
  3. Staff #1 confirmed any menu substitution or additions were not recorded, and the breakfast menus were not kept for January and February 2021.
Plan of correction
1. Executive Chef will ensure menus include specific notation of what fresh fruits, vegetables or soups are served each meal. Executive Director will review menus to ensure compliance with the standard. 2. Executive Chef will ensure breakfast menus are maintained on file for two years per the standard.