Rule/Regulation Violated:
R9-10-806.A.4.a-b. Personnel<br> A. A manager shall ensure that: <br> 4. A caregiver's or assistant caregiver's skills and knowledge are verified and documented: <br> a. Before the caregiver or assistant caregiver provides physical health services or behavioral health services, and<br> b. According to policies and procedures;
Evidence/Findings:
<p>Based on documentation review, record review, and interview, the manager failed to ensure a caregiver's skills and knowledge were verified and documented before the caregiver provided physical health services, for four of four sampled caregivers. The deficient practice posed a risk if a caregiver did not have the skills and knowledge necessary to meet a resident's needs and the Department was provided false or misleading information.</p><p><br></p><p><br></p><p>Findings include:</p><p><br></p><p><br></p><p>1. A review of Department documentation revealed a Plan of Correction (POC) for this deficiency from the complaint and compliance inspection conducted on August 6, 2024. The POC indicated this deficiency was corrected on March 7, 2025. The POC stated: “Community now has a Policy and Procedure that designates how a caregiver’s skill and knowledge will be verified. All caregivers’ and assistant caregiver’s skills and knowledge have now been verified and documented according to the Policy and Procedure.”</p><p><br></p><p><br></p><p>2. A review of facility documentation revealed a policy and procedure (P&P) titled “New Hire Training and Competency Policy” dated March 1, 2025. The P&P stated: “A competency checklist will be used and completed upon hire and for retraining. All checklists will be reviewed and verified by the Business Officer Manager/Executive Director or designee to ensure compliance, and stored in their personnel file. The assessment/evaluation may include skills, tasks or competencies identified in the associate’s job description (i.e., bathing, handwashing, ambulation, transfer, etc.).”</p><p><br></p><p><br></p><p>3. A review of E3's, E4’s, and E6’s personnel records revealed E3, E4, and E6 were hired as caregivers before March 7, 2025 (the correction date on the POC). However, the review revealed no documentation demonstrating the manager ensured E3's, E4’s, and E6’s skills and knowledge were verified and documented before E3, E4, and E6 provided physical health services or before the correction date on the POC.</p><p><br></p><p><br></p><p>4. A review of E5's personnel record revealed E5 was hired as a caregiver after March 7, 2025 (the correction date on the POC). However, the review revealed no documentation demonstrating the manager ensured E5's skills and knowledge were verified and documented before E5 provided physical health services.</p><p><br></p><p><br></p><p>5. A review of facility documentation revealed a series of personnel schedules dated between November 2024 and May 2025. The schedules revealed E3, E4, E5, and E6 provided physical health services without E3’s, E4’s, E5’s, and E6’s skills and knowledge having first been verified and documented.</p><p><br></p><p><br></p><p>6. In an interview, E2 stated, “[E4’s] is incomplete.” When the Compliance Officer asked if E5 did not have documentation of E5’s skills and knowledge, E2 stated, “Yeah, I did not find one.” When the Compliance Officer asked about the same documentation for E3 and E6, E2 stated, “I don’t have one for any of them.”</p><p><br></p><p><br></p><p>This is a repeat citation from the complaint and compliance inspection conducted on August 6, 2024.</p>
Temporary Solution:
Reference and skills check of associate competency to perform job duties are gathered and completed prior to hire through an electronic method (Skills Survey) or on paper and stored electronically (Dynafile)and tracked through database or paper document during onboarding. The skills checklist is completed by the team member within their first two weeks of their first scheduled date.
verified and documented that all current caregivers and medtechs are current according to our policies and procedures
Permanent Solution:
Reference and skills check of associate competency to perform job duties are gathered and completed prior to hire through an electronic method (Skills Survey) or on paper and stored electronically (Dynafile)and tracked through database or paper document during onboarding. The skills checklist is completed by the team member within their first two weeks of their first scheduled date. We will continue to monitor and audit files as associates are trained and onboarded. as well as verified and documented that all current caregivers and medtechs are current according to our policies and procedures
Summary:
No deficiencies were found during the on-site modification to change occupancy to 38 directed care beds and 86 personal care beds completed on July 16, 2025.